Creating Validation List From Table Column Based On Data In Another Column

Dec 11, 2013

If I have a table as noted below with the following assumptions:

- this table will likely grow
- the 'Include' column data will change based on external criteria/formulas, so the 'Include' column will not be sorted.
- Macros aren't an option as this sheet needs to be macro free.

A
B
C
1
Item
Calories
Include

[Code]...

How do I build a formula that I can place in a data validation drop down to only include 'Item's that have Yes indicated in the 'Include' column?

I've been researching this and found answers if the 'Include' column was sorted via offset, but I haven't found any to sift through when unsorted. I feel like there is a simple answer to this that I am missing. Here is the sheet --> ExampleSheet.xlsx

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I am limiting choices in a certain cell to a list via data validation (using data validation, allow - list and pointing to the source). I want to limit the next set of choices in the next column (in this example in Column C) for the user based on the choice made in the adjoining cell. For example to keep it simple I will use the following: if the user selected "Fruit" in B1, then the options in C1 would only show "Oranges","Apples", "Pears". If however the user selected "Veg" it would only show "Cucumber", "Lettuce", "Spinach", "Radishes" in the drop down in column C. I can put a prefix in front of the column C data validation list if that is needed to narrow down e.g. FR-oranges, FR-apples etc.

A B C
1 Fruit Oranges
2 Veg Lettuce
3

Data Validation source for Column B (H2:H4)
Fruit
Veg
Nuts

Data Validation for Column C: (I2:I10)
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Cucumber
Lettuce
Spinach
Radishes
Almonds
Peanuts

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Jan 11, 2013

I am building an Excel file that will be used to track information and at the core of it all is a list of people from different offices where the number of people per office can change and/or a person leaves the company and is replaced by another. I'll simply:

Column A Column B
Office Employee
Hamilton Emp 1
Hamilton Emp 2
Hamilton Emp 3
Toronto Emp 4
Toronto Emp 5
Toronto Emp 6
Toronto Emp 7
Toronto Emp 8
Waterloo Emp 9
Waterloo Emp 10

This will be all on Worksheet 'Info'. I have a Worksheet for each Office and named them accordingly. On each worksheet I want to use Data Validation on a column, we will call it 'ChosenOne', set it as 'List' and have the Source pull all the employee names that belong to that office and use them as a selection

ex: Hamilton Worksheet, 'ChosenOne' would show Emp 1, Emp 2, and Emp 3 in the list.

If Emp 3 changed offices to Waterloo 6 months from now I would like to change A4 from Hamilton to Waterloo and the formula would not have to be changed and the next time someone selects 'ChosenOne' it would only show Emp 1 and Emp 2.

Of course this means on the Waterloo Worksheet, 'ChosenOne' would show Emp 3, Emp 9, Emp 10 now.

So basically I am trying to not specify a specific named range for each office and am hoping there is a way to poll information from a Table (or any other tool that can simplify this).

I would be ok with something like:

Column A Column B
Office Employee
Hamilton Emp 1, Emp2, Emp 3
Toronto Emp 4, Emp 5, Emp 6, Emp 7, Emp 8
Waterloo Emp 9, Emp 10

and just move Emp 3 from B2 to B4 but I don't know if a list can be created from multiple items in a single cell seperated by a , or ; or :.

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ex.
SHEET1
COLUMNA
Bill

[Code]....

My attempt was... =INDEX('Week1:Week5-!$A$2:$A$26,MATCH(0,COUNTIF($A$1:A1,"Week1:Week5"!$A$2:$A$26),0))

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See the attached:

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I am trying to set the below table up as a validation list. I am having issues with putting it in as list as it creates a new line every time a “,” (comma) occurs. I know I can use the custom and pull the list from a table, but I can’t use this option (the reason I can’t use the table, if interested, is because the single sheet with the validation contains about ~35,000 line items that are being split up into ~200 different sheets. Each sheet is then sent as a separate email…the problem with using the table is that it would on a different spreadsheet to begin with. The email only sends one sheet. As such, it would no longer be able to reference the table).

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[Code]...

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[Code]...

So far I have the following, but this is not quite right!

[QUOTE][Sub ConvertRange()
Dim targetRowNumber As Long
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[Code]...

/QUOTE]#

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