Determine Next Invoice Number Stored In Range

Oct 9, 2007

I am trying to add a number to invoices (invoice numbers) on a UserForm that is used to make and/or modify scheduled service records for a cleaning business. We fill out the schedule well in advance of when the jobs are scheduled to be done, some customers are on a set schedule such as once a week, everyother week or once a month. Some just call in when they need cleaning. Each day has 27 rows set aside for possible customers (most are not used). We make out as many invoices in advance as is possible and fill-in the rest as they call-in. This leaves a lot of gaps between days

I have an auto-advancing formula tha takes a helper column to give me invouce numbers when there is a customer listed in column B and blanks space where there is no customer listed. This does make for volitile invoice numbers.

Formula in row 3 of the invoice coulmn "A": =IF(B3="","",H3)
Formula in row 3 of helper column "H": =IF(B3="",H2,H2+1)

The helper column only advances if there is a customer listed in column B of that row otherwise it repeates the last number. The invoice column only displays this helper number if there is a customer listed in column B of that row. I can't figure out how to get this to work on a UseerForm with vba.

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I have an Excel Invoice Template, saved as a template.

I have code that generates a new invoice number each time the template is opened in VBA Editor. The auto numbering system works great! However.... (here comes the sad part)

After I enter all the data I need on the invoice, I want to save a copy of the invoice in a different file folder, which I can no problem. The problem is, if I re-open the saved invoice, we will call it Invoice #100, excel asks me if I want to update, if I say either yes or no, the invoice number will change to Invoice #101. I'm sure you can see how this can cause a major problem if we need to compare information later on, finding the correct invoice would be almost impossible as it would not match the customers invoice number.

What I need to know is:

Is there code I can add to the existing code, to stop the increment on a saved invoice, but not on the original template?

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I use a userform to make sales data entries into a database. The userform contains textboxes for:

Invoice No.Invoice DateGrossVatNet The Invoice No. is the first entry box on the userform and it is important that users enter the correct format (which is alphanumeric).

It is also important that a checking is carried out to ensure that the Invoice Number being entered has not already been used.

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Code:
Private Sub txtInv_Exit(ByVal Cancel As MSForms.ReturnBoolean)
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And this code is pasted lower down the VB editor window. And it seems to be working fine!

For the checking to ensure that the invoice number being typed into the textbox has not already been used, I use the following two codes combined together:

a) to check for invoice No.:

Code:
check for Invoice Number

If Trim(Me.txtInv.Value) = "" Then
Me.txtInv.SetFocus
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b) And to it I add the following additional code for CHECKING that the no. does not already exist in the database (the invoice nos are located in Column A of the database):

Code:
Dim x
X= Application.Match(Me.txtInv.Value, Columns(1),0)
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End If

My problem with the second set of codes in (a) & (b) (for the Checking of already existing No.) is that the code allows the user to key in the Invoice No. and go through filling in the other textboxes. It is only after clicking the ‘Add’ button that a msgbox comes up to indicate that the ‘invoice no. is already used’.

I need a tweaking of the codes so that the moment an invoice no. that has already been used is typed into the textbox and the TAB button pressed, a msgbox will show up at that stage to indicate that the ‘Invoice no. is already used’. This will reduce time and avoid filling in the other textboxes and clicking the ‘Add’ button before the checking is done.

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