Dynamic Related Lists
Aug 26, 2008
I have a vehicle intake-form in which users have to enter vehicle data.
I also have a huge list containing make/model information.
I would like to be able to use this database in the following way : I want the user to select the make in cell A1 , and then the model in cell B1. It must be possible to choose for example the make "BMW" in cell A1 and then cell B1 should only display the BMW models, and not all others that are present in the list...
I tried to use Data Validation with a list of choices, this works fine for the make (A1) ; but how do I make the list used for Data Validation on B1 dynamically related to the value in cell A1 !
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Jun 6, 2014
I have an Excel file with two different visible sheets (dashboards), each with different types of charts, which are pulling from the same data tables on a hidden sheet. I have a data validation drop down list on one of the dashboard sheets, which lists 7 items. Once one of the 7 item is selected, both dashboards update, which is what I want. However, I'd like to be able to have duplicated, related validation drop down lists. So if someone is looking at the first dashboard sheet and they select a new item, when they go to the second dashboard and see that same item, they could on that second dashboard select a new item without having to go back to the first dashboard.
I'd provide an example if I could, but cannot. I've tried searching on the forum for something similar, but most often the topic of dependent data validation is on two different types of drop downs with the second being dependent on the first, whereas I'm looking for two drop downs that are interconnected and can update in sync.
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May 4, 2006
What I am trying to do here is to compare 2 lists in 2 different files, and when there is a match, then copy and paste the related cells of the matching name. Sorry if this sounds messy, perhaps the sample file I have attached can explain better.
Every month I get a new file in the format of “Data Source” sheet where the list of banks in column A and the figures in column M, AA and AB might change from month to month. For the sake of convenience, I put the source data as a different sheet instead of different file here.
I have an existing report template in the format of “Final report” sheet where basically I copy and paste the relevant cells according to the name of the banks.
I don’t think I can use Vlookup because the cells that I want to extract are not right beside the search criteria. If I’m wrong please correct me.
Anyway, assuming a macro is needed for this, I am wondering if I can create a macro, where it can search the list of banks in column A in “Data Source” sheet based on the list in column A in “Final Report” sheet, then copy the correct cells from column M, AA and AB and then paste them into the correct cells in columns B, E and H in “Final Report” worksheet?
Note that not all the banks in the “Final Report” sheet are in the “Data Source”, so for this example, row 4 for ABN Bank should remain blank after the search because it is not listed in the “Data Source”. The Data Source List might also change over time.
There is also this problem of the bank names from the “Data Source” sheet not being exactly the same as the existing list in “Final Report”. For example in this file, ANZ Bank in the other sheet have all the extra stuff behind, but we know it is the same bank.
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Dec 2, 2013
Trying to set up a dynamic data validation, where each of the subsequent data validation boxes change based on the selection in the first data validation box (while maintaining 4 parameters within a cell, except for the last one).
I have used the IF-statements to determine the "Week's SUM" in H5.
What I'd like to do next is to determine a formula in the "Week's SUM" cells (H6,H7,H8) based on the choices in data validation boxes "Week #" (G6,G7,G8) with the following rules in place:
1. If I made a choice in G5 to be "1" which caused data validation in cell G6 to update, then in G6 I choose "2", the output in H6 should be just week 2's value of 20 (not the sum of week 1 and 2).
2. However, if I choose "3" in G6 (after I chose "1" in G5, as above) then I'd like the output in H6 to be the SUM of week's 2 AND 3, if that makes sense and so on. (e.g. If I chose "5" in G6, then output in H6 should be the SUM of week's 2 AND 3 AND 4 AND 5).
Same rules apply for H7 and H8. I have a feeling this may involve MATCH function and INDIRECT or SUMIFS but how to approach this.
I've attached a file : Dynamic DV and Dynamic SUMS.xlsx‎
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Jun 24, 2009
I have a question on the above but can't seem to find a solution. There are two ways that I can find for dealing with dynamic lists via data validation:-
1) Offset and match, cavet being the data must be sorted a-z
2) Have lists for each potential selection
Is there any way to get around 1 without having to do 2? E.g. Got two columns of data, unsorted, and a list from which the user can choose from. The user chooses from the list in first cell, in the second cell require the dynamic list to return all the values accordingly?
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Jun 20, 2008
I am trying to create a dynamic, unique listing. I have two data lists (expanding 45,000 rows). They are as follows. I CANNOT use macros due to security constraints :
ARGENTINE PESO ··············Cash Account 1
ARGENTINE PESO ··············Cash Account 2
ARGENTINE PESO ··············Cash Account 3
AUSTRALIAN DOLLAR ·········Cash Account 1
AUSTRALIAN DOLLAR ·········Cash Account 4
AUSTRALIAN DOLLAR ·········Cash Account 7
AUSTRALIAN DOLLAR ·········Cash Account 9
AUSTRALIAN DOLLAR ·········Cash Account 15
I basically want to be able to type "Cash Account 1" in my control cell, and have a dynamic dropdown created that only summarises those currencies available in that cash account, so in this instance, it would be both ARGENTINE PESO and AUSTRALIAN DOLLAR. I have created a solution, but due to the 45,000 row range, it is very processor heavy, and I would like to be quicker i.e. type the cash account you want to analyse, and the combo box / data validation dropdown(?) will only show relevant currencies. I do not mind using helper cells and / or a master sheet to analyse each currency for true/false. Also, the columns can be reversed if that makes it easier.
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Jan 21, 2008
I have a spreadsheet where I keep all records of all the rock climbing I have done.
I am after a way of choosing a climbing area either by data validation or combo box (already set up as a named range) and then the climb names available in another validation list shows only those from that particular climbing area.
From what I have seen from various web sites it seems the climbing area names need to be in a unique list (is this correct). My sheet looks like the following:
Column A | Column B (climbing area) | Column C (climb name)
Date | Mt Arapiles | Agent Orange
Date | Mt Arapiles | Auto Da Fe
Date | Morialta | Asgard
Date | Morialta | Al Sirrat
Date | Buckaringa Gorge | Agent Orange
The name in the climbing area column will be repeated often.
The climb name should be unique to each climbing area, but the climb name my be repeated in another climbing area.
The climbing areas are anamed range on a separate worksheet.
The details of the climbs has all the details of the climb i.e. the Climb Name; Climbing Area (VLookup); Grade ; Distance ; Single or Multi Pitch ; Lengths of each Pitch.
I already have a working example of the spreadsheet (220KB) but it currently works backwards i.e. I use validation to find the climb name and then this uses the INDEX function to return the climbing area.
I would like to be able to choose the climbing area and then the next available choices would be limited to that climbing area.
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Mar 27, 2008
what i need to do is display a list of items, with a dropdown box next to each item. the dropdown boxes are identical. for each item in the list (e.g. each musician), the user should be able to select an item from the box ("percussion", "horn", "string").
my problem is that the number of items in the list is not set, so the list of name labels, dropdown boxes, etc needs to be generated dynamically. is it possible to generate a list of labels/dropdown boxes using a loop? (as i understand it, this would involve writing code to write code.)
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Aug 5, 2008
I need to create a BOTH box that will dynamically pull names from both the "Chicago Office" & "Seattle Office" columns in my sheet. It is extremely preferable to do this without VB Script if possible to avoid the security warnings on opening the sheet. (Our IT department will not budge on this..)
Detail:
I have two lists of employees. Column A lists the Chicago Office employees. Column B lists the Seattle Office employees. I've been able to successfully define named ranges to work with these as dynamic lists. I can append names, or delete names, and the Chicago, or Seattle boxes (drop downs created with data validation formulas inside named ranges) will reflect the updated names correctly. I have been unable to make a single drop down with all the names from both offices, that is updated dynamically. I've attached a sheet so that this is easier to understand. Basically I need the "BOTH" drop down to actually work.
The Chicago range is defined as:
=OFFSET(Sheet1!$A$2:$A$11,0,0, COUNTA(Sheet1!$A$2:$A$11),1)
The Seattle range is defined as:
=OFFSET(Sheet1!$B$2:$B$11,0,0,COUNTA(Sheet1!$B$2:$B$11),1)
In the boxes on the right of the lists, I just have a Data Validation List formula as:
=Chicago and the other as =Seattle
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Apr 24, 2014
I am trying to set up a spreadsheet with linked dynamic drop down lists, based on a table.Using the OFFSET function, I have managed to get this to work if the table is on the SAME sheet at the drop down lists. But I want to be able to put the drop down lists onto a different sheet, so that I can lock and hide the table.
I don't want to use the 'name based on the previous column' idea, as the table is large and will change weekly. the drop downs show all values, even duplicates, which I would like to get rid of.
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May 6, 2008
I have a large list of items and have set up some dynamic drop down lists but need to know if/how to make these lists only show each item once and therefore ignore any duplicates.
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Nov 13, 2006
In the attached example I have a column of data on worksheet 2. Extra rows will frequently be added and removed from the column. I want to use that column of data to populate a validation drop down box for a whole column of cells on sheet 1. (Target cells coloured yellow for demonstration purposes)
I don’t want the validation drop down to be full of blank rows so I set up a dynamic named range to refer to the column on Sheet2. It all works really well...but...only for cell D6 on sheet 2. It doesn’t work on any of the other target cells on sheet 2 or on sheet 1. I have been looking at this for far too long and it has begun hurting my brain.
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Mar 27, 2014
I'm hoping to make a dynamic sorted list for each Mfg (H - T) using the garbled data input in columns B & C.
See attached : sorted list.xlsx‎
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Jun 18, 2008
in a sheet I have two cells using data validation and dropdowns - the source for the first cell is a static named range - no problems. The source of the second cell is dependent on the value in the first cell and the sources are dynamic named ranges.
The dynamic ranges in cell#2 is named according to the value in cell#1 and I therefore have referenced the ranges using the INDIRECT function - but this only works with static ranges.
In the data validation source field for cell#2 I have the following formula:
=IF($A$1="",the_full_range,INDIRECT($A$1))
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Apr 19, 2013
I have data that resembles (I have also attached an example workbook as well if that is easier)
Column A.................Column B................Column C..................Column D.............Column E................Column F
Year.......................Quarter...................Month..................Product-Code...........[data A]................[data B]
2013.........................Q1.........................Jan........................SD-21...................13%......................0.05%
2013.........................Q2..........................Apr........................NV-12...................7%.......................6%
etc
I am hoping to have, on another sheet, a series of dependent drop boxes- Year, Quarter, Month, SKU- which after selecting then displays 'dataA' & 'dataB'.
So you could select- List 1: 2013 ----> List 2: Q1 ----> List 3: Jan ----> SD-21.................and then 13% and 0.05% are displayed.
The data will be continuously added to and so needs to be based on a dynamic data range.
I know that a pivot table is the perfect way to do this, however my bosses have requested that I do not use that format so it is easy for all staff to access.
So I think I need to construct some sort of dashboard sheet, I have experimented with OFFSET from other posts, but so far have had no joy.
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Aug 25, 2014
how best to do this (bare with me I'm not quite a pro at excel yet!). I'll attach my doc (JMP Excel Forum) so you know what I'm taking about. I've set up the data to work in a similar way to this, as you can see I've a table set up (Appliance Sheet) which feeds information to the Main Sheet which contains the drop down lists.
What I need it to do is autofill the wattage column (Main!F8 onwards) with the wattage for the device as described in Appliance!N3 or N4 for example. For the wattage column to equal 28 (equivalent to Appliance!N3) then the following would show in the dropdown selections Type>Computers SubCategory>Monitors Device>BENQ G2222HDL Status>On
Is there a way to do this with the set up I have?
I did have a previous version of the whole worksheet that each Device had its own table and I looked up the wattage using and If formula to lookup a info on the device and knowing where to look it up based on the subcategory
=IF(ISERROR(VLOOKUP(D7,IF('Main UI'!C7="Heating_Cooling",Appliances!$A$7:$B$14, IF('Main UI'!C7="Kitchen_Bathroom",Appliances!$A$16:$B$27,IF('Main UI'!C7="Monitors",Appliances!$A$52:$B$62,IF(C7="Computers",Appliances!$A$64:$B$68,........
And I got it to work but it was getting to cumbersome to add in new devices and update the formulas. If attached that doc (OLD) so you know what I'm talking about. The last two sheets are the same sheets that make up the new document (JMP Excel Forum)OLD.xlsm
I really prefer the new way I've got it set up. Its easier to add new information or options to the dropdown list
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Mar 29, 2014
My problem in the given excel file
1. Sheet1; how to Add "B000" in the List A or "B00" if the digits and 5 in the list
2. Sheet2; how to remove "B000" or "B00" from the list
3. Sheet3; how to highlight difference or find out the difference between to lists
Update_List.xlsx
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May 13, 2009
Is there a way to make a drop-down list optional? When I create drop-down lists the user has to make a choice from that list.
Example: a list of doctors. I need the user to be able to select from that list if the patient saw one of those physicians, but if the patient saw another doctor not on the list, I need the user to be able to enter the name of that other doctor. Currently the user has to select from the list or not enter a doctor. I am using Excel 2003.
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May 10, 2013
I have a task to rank the stocks from the highest price to the lowest price. I've made a template and managed to get the ranking right. I used the LARGE() function.
But now the difficulty is to get the 'Stock name' related to the ranked price. I may do it with the MATCH() function. But the problem is there is an equal number 15%.
Can you have a look at the example attached here?
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Jul 18, 2006
I've tried LOOKUP, HLOOKUP, VLOOKUP, MATCH, SUMIF, ETC... Nothing working correctly. Here's what I need the function/formula to do: Find a # number value in column C, and then whatever text in another column ( range) I specify (like column A) corresponds with that same ROW. For example: VALUE: $40.00
1. Search column C3:C40 to look for $40.00- let's say it finds the value $40.00 in cell C21.
2. In cell A21 there is text "Gena's Sales".
I want the new cell the return a value of "Gena's Sales" because the $40.00 is in the same ROW as "Gena's Sales."
I think the reason I'm having such a problem is because it's numbers and text combined, and also LOOKUP does this "ascending order" thing that screws up the output. I'm getting values with LOOKUP from column A, just not the right ones. I don't need any ascending or descending orders. I just need to find the value in a range, then find the text in another range in the same ROW.
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Aug 12, 2006
is it possible to set up a form (or any method) that would let me input a name (from my workbook) that would then "pull" up details about that name. I am thinking of making a staff holiday planner. This would have a column of names, holiday entitlement,days brought forward etc and columns that have a year (daily) calendar.
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Jun 23, 2007
I need the listbox to have the related dates to the salesman I am selecting in Combox Not all dates
You can check my Attachment
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Jul 30, 2013
I have a table in excel which looks something like this:
Product Ref
Date
Description
1
29/05/2013 19:58:50
Product A
[Code] ....
All I'm trying to do is get the only the first dates for each of the related Productsrefs. So the result should look like this:
Product Ref
Date
Description
1
28/05/2013 19:26:48
Product A
[Code] ....
Is there a built in function in excel that can achieve this?
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Apr 16, 2014
I have a table in format below, I want show a third column with sum of w.r.t the minute, so for time 2:10 ,
i want to show 10 which is sum of first four values.
Started DB request
2:10:00 2
2:10:11 3
2:10:11 4
2:10:13 1
2:11:10 3
2:11:11 2
2:11:12 1
2:12:10 1
2:12:12 2
2:12:12 2
2:12:13 1
2:13:11 1
2:13:12 1
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Jun 19, 2014
got a formula that checked C4, then D4 for dates (either in or our of date) and returns a count of 0 or 1, with some cells having tet in them also.
The formula I am currently using is below
=IF( OR(F4 ="enrolled",F4 = "O/S"),0, IF(AND(G4="",TODAY()-F4>730),0,IF(AND(TODAY()-F4>730,TODAY()<G4),0,1)) )
I have a range of four courses (all child protection) that should be attended, some are eleanring, some local authority courses and staff should attend at least one but up to all four of them. Although they all fall under the question are they compliant or not (i.e.0 or 1)i do not want to count them all seperately. Is there any way I can look at all eight cells related to these courses and assess the latest date to assess if they are complinat (in date) or non compliant (out of date)?
I have attached the spreadsheet which I hope will clarify things
=IF(AND(E4="",TODAY()-D4>730),0,IF(AND(TODAY()-D4>730,TODAY()<E4),0,1))
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Aug 5, 2014
correct formula related to dates;
Assume cell A1 contains a date in DD-MMM-YYYY format. I would like to have a formula that looks in A1 and compares to the current date (TODAYS Date) and if the value in A1 is todays date or greater return "YES" and if not return "No".
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Jan 8, 2009
I have two worksheets. One contains my master data and the other my look up table.
Master Data: ....
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Jun 22, 2009
What i try to achieve is: from 00:00hrs to 24:00hrs = 24hrs which is 1.0 day
Have made the attached spredsheet to calculate it correctly to 1 day. But if you look on the attachment the "total hrs" is saying 00:00 (it transfers to 00:00 when i am putting in 24:00). Basically how am I able to make Excel to display 24:00 insted of 00:00. Maybe there is an add ins availible like the pop up calendar but for times instead.
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Nov 4, 2008
I need to create a formula that will calculate the status of a customer based upon an input code and the relevent date.
The attached workbook is very simplified but should help.
Sheet1 contains the date of input (col A) for the client (col B) plus a code in column C to help ascertain the initial status of the a/c.
In Sheet2 (col B) I need a formula or possibly a VBA solution that will create a commission status for clients with 'N' in column C of Sheet1 which is current for 8 weeks after the input date in Sheet1. Thereafter this status then need to show say an 'S' for standard commission.
This result will be linked to the date shown in B2 on Sheet2. Just to make it clear, I only need a letter as the result to trigger off the actual commission calculations.
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Jun 29, 2009
(Thread: Max array with multiple columns) I got the following array formula:
{=MAX((A45:A47=A28)*(B45:D47))}
Here, where the value in A45:A47 is equal to A28, the maximum value is pulled from the same row, within cells B45:D47.
e.g.
A28 = Apples
A45 = Pears
A46 = Apples
A47 = Bananas
B46 = 10
C46 = 20
D46 = 23
The formula returns 23.
This is great. However, in order to control for a potential situation that will arise, I need to adjust this to find the first matching value within the data set. I do not know what the MAX should change to in order to find the first matching value.
Using the above example, if the data was now:
A45 = Apples
A46 = Pears
A47 = Apples
B46 = 10
C46 = 20
D46 = 23
How do you get the formula to return 10?
The position of "Apples" will change, hence the need for an array formula.
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