Extracting Unique Data Based On Multiple Criteria With Formulas
Sep 27, 2013
I have data and after doing some data manipulation it looks like this
Job #
Part #
Lot #
Total
Grand Total
[Code]..
What I'm trying to do is making a summary sheet that has only the first record with unique values using the Job number, part number, and lot number as the criteria. The grand total in the first record is the total for all of that job,part,lot so i need to bring that value over to the sheet as well. I have been able to do this easily with the duplicate finder, but need a formula to automatically do this.
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Jan 2, 2013
I have sheet full of data containing results of multiple tests on various equipment.The sheet contains many columns of data but below are the specifc criteria i want to use to extract the data. As maintenance is carried out regularly the list is always growing. I want to create a dashboard summary of the "Machines" which i will colour using condition formatting. I will list the machines in the columns and would like the rows below each machine to be populated with the results.
Column 1 Lists the various factories
Column 2 Lists the Machine
Column 3 Lists the Part
Column 4 Lists the result.
Results can either be "ok", "warning", "Alert" only
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Oct 29, 2013
There is no where else for me to go. My problem is: I have a table with over 30,000 rows and columns A - W. The first column A contains UNIQUE ID. Column G contains CATEGORY CODE.
Example.png
Since Unique ID (column A) can be listed more than ones, I need to select only those records (rows) that correspond to the following: Category Code (column G) is either 14, 15, 16, 17, 18 and not any other. I hope you can see the attachment, UNIQUE ID = a;does not satisfy my criteria as it does contain Category Code 14, it also contain other codes. The final result from the sample provided would be extracting data for UNIQUE ID = e (since it is the only record that does not contain any values other than 14, 15, 16, 17, 18).
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Jul 31, 2008
I have a data table that has the following structure
Team manager Warrington 10 12 14 16
Team manager Liverpool 8 10 11 12
Commercial Manager Warrington 25 28 32 33
I need to extract the data out into a flexbible summary table where i can choose the job title, location and year.
I can use the following index / match formula to extract the salary that matches the job title and location.
(INDEX('Emp In'!$c$5:$c$130,MATCH(1,('Emp In'!$A$5:$A$130=$B3)*('Emp In'!$b$5:$b$130=$C3),0) - Where b3 = job title, C3 = location, Column C = Salaries year 1
However I cannot add the flexibility to choose a year as this formula fixes the index on a chosen column (yr 1 column C is this instance)
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Apr 23, 2013
In the below data set i have the data ranked by branch and center by value. I am trying to create a summary page that looks at the data set by branch center and rank and brings back the debtor code. The letters above headers represent the columns.
a b c d e f g
BR
CNTR
DEBTOR NAME
2012
Rank
[Code].....
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Jan 21, 2014
I have a large sheet (several thousand rows and growing) - see a small cut of the data. The columns following on from this have a list of people's names, hence why a lot of the data repeats (as a number of people attended each program).
Program
Clinic Title
Start Date
[Code].....
formula that will automatically give me that answer?
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Aug 26, 2012
Excel 2007, Windows 7.
Most details are shown in the spreadsheet below. I would like it to be dynamic because the quarterly and annual data dumps I'm working with are are hundreds to thousands of lines.
Have the list be sorted, which is a part of the first attempt, would be nice but is not necessary. At this point, just being able to generate the dynamic list would be fantastic.
Excel 2007ABCDE1product lines:consist of these product subtypes2Widget series:Widget.type1Widget.type23Fidget series:Fidget.type4Gidget series:Gidget.type1Gidget.type2Gidget.type356data dump of parts sold or used in repairs7product subtype repairedpart number
[code]......
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Mar 20, 2013
I have sales rep data with column headings as Sales Rep, Sales Date, Sales Item Code and Customer ID. There are only 2 sales reps in the data, I'll call them Rep A and Rep B. I need to extract rows where Rep A and Rep B have made sales on the same day to the same customer (it doesn't matter what type of sales). I don't want to extract sales by only one rep, it must be both reps on the same day to the same customer. I have tried a pivot table but it identifies all sales. Can this be done?
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May 13, 2014
I need to list only the unique values in a range found in multiple columns. Some cells are blank. I need to list all the unique values in numeric and/or alphanumeric order in another column within the same worksheet. I would prefer non-array formulas, if possible. See the attached file.
In the attached table, I have 5 columns and 5 rows of values in the range B2:F6. The unique values, in order, are 0, 1, 2, 3, 4, 5. This looks simple and can be done manually if the file is small but I have 150 columns and 150 rows, thus the need for automation.
List of unique values in multiple columns 2.xlsx
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May 14, 2014
I track distribution using 1 workbook for each sales rep. Each workbook has a separate worksheet (scorecard) for each of their locations showing which of our products are used in that location, for various functions. Each of the locations has a segment (bar, nightclub, casual dining, etc.), and a class (AA, A, B, etc.). All of the scorecards are identical, and are in the same file folder on our shared drive.
Sample:
Location A Class:AA Segment: Sports Bar Rep: John Smith
Product: Product X Product Y Product Z
Well: 1 0 0
Back Bar: 0 1 0
Cocktail Menu: 0 1 1
I was unable to find an HTML maker so this is not an actual sample but what I'm looking at. The above data indicates that for location A (Sports Bar, Class AA), Product X is used as the well, Product Y is on their back bar and their cocktail menu, and Product Z is not used at this location at all.
I need to set up an analytic workbook where I can sum data based on multiple and grouped criteria, and for multiple reps ie- display a scorecard that shows totals for nightclubs and sports bars, class AA, A, and B, for a particular rep; OR display a scorecard that shows totals for nightclubs, class A for a group of reps. Ideally I would like to do this using drop down menus that allow the user to select multiple criteria in each of the drop downs, having the data auto-populate based on those selections.
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Jun 27, 2012
I have a table such that column A has a list of names, column B shows either "Yes" or "No" depending on if that person's info needs updating. I am trying to find a way to a populate a list (prefereably in column C) that has only the names of people from column a that show a yes in column b.
I know that i could just do =if(B2 = "Yes", A2, "") and then drag the formula down, but that leaves blanks in between the cells. If column A has 10 names and only 3 are Yes then I only want the first 3 cells in column C to be populated with the corresponding names.
I think I need to use a combination of INDEX and MATCH functions but i dont know how to do that with a criteria that falls in another column.
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Nov 15, 2013
I want to extract text from column A into column D,E,F based on condition on column B. I am able to do this by IF statement, but the data is not continuous. I want to extract continuous data into D,E,F columns without any gaps.
Condition for Column D: >1
Condition for Column E: >0.5<1
Condition for Column F: <0.5
I am attaching the sample list for reference.
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Jan 3, 2009
Is there a way I can get a continuous list, ie no missing rows, from a much larger list. (New list in separate columns to the R of the list.) I want to extract data from column A, only if the data in col C matches my specified criteria - I want this info to appear as a list with no gaps, ie I can do this easily using "If" but there will be lots of blank rows doing it this way.
Furthermore, as I need two different lists from the same data block, I need to specify whether number (extract these to col N) or text (extract to col O).
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Jun 15, 2013
I have attached two documents. One is called "Zone Destination" which is a template I designed. The other file is called "Schedule5_4" which gets downloaded from a work server once a week that contains all employees and their shifts for the entire week. What I am able to do so far is extracting the first row using index and match but I don't know how to extract any of the rows that follow. an employee might have several rows for one day based on a lunch or if they are working in multiple zones during their shift.
Zone Destination File -- start tab has the template in place that gets copied over when you create a new tab.
-- employeeroster tab contains the employee roster that i use to match with the schedule5_4 file. i changed the names and also reduced the amount to make it easier to read. i have over 80 employees but for this example, i only made up a handful.
schedule5_4 File -- this file contains all the data that I need to pull from. The criteria that I am using is by employee and date. I'm matching from the employee roster tab and also the date in cell a1 located in the zone destination file.
[URL]
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May 7, 2008
I have a sheet of data, and i need to extract rows that contains dates containing 5 in them. Eg, 5 Jan, 15 Jan, 25 Jan... 5 May, 15 May, 25 May and copy them into a new sheet. Is there a faster way to do it via VBA rather than manually extracting them?
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Nov 15, 2013
I am using Excel 2010 on Windows 7. Here is a link to the worksheet I have a question about : Example.xlsx
The only two relevant sheets here are "TestScores" and "Area 1." What I am trying to do is copy names over from the TestScores sheet to the Area 1 sheet based their test scores. It is important to know that a passing score is anything 85 or above. If you don't pass Phase 1, you move onto Phase 2, and if you don't pass that you move onto Phase 3.
Let me first explain how the TestScores sheet works. Here is a screenshot of the sheet:
I copied in column C, the names, from a roster sheet. Columns A, B, and D all VLOOKUP information from the roster as well. You can ignore columns E & F. Column G is just a test name that is manually inserted. They are all in the same order since this is an example worksheet I am doing the program on before I input the real data. Column H is also manually inserted, with data validation to only allow values 0-100 and a few different relevant terms (MS, EXT ABS, N/E). These next two rows are the formulas in columns I and J, starting in row 3.
I=IF(H3="N/E","N/E",IF(H3="EXT ABS","EXT ABS",IF(H3="MS","MS",IF(H3="","",IF(H3>=85,"N/A (PASS)","Need")))))
J=IF(H3="N/E","N/E",IF(H3="EXT ABS","EXT ABS",IF(H3="MS","MS",IF(I3="","",IF(I3="Need","",IF(I3>=85,"N/A (PASS)","Need"))))))
What these formulas do is the following: If N/E, MS, or EXT ABS is in column H, it copies those over to the next two columns. If someone scores 84 or below, it says "Need" in the next column. If they score 85 or above, it says "N/A (PASS) in the next column(s). The user is meant to write over these to insert the phase 2 and 3 scores.
Here is the "Area 1" spreadsheet I am working on that has the problem.
First off, I created these formulas by comparing them to another post and replacing my ranges and criteria. In column A, it returns all the names of Team Members who passed in Phase 1 (have a score 85+ in "TestScores" column H). The array formula is below and it works great.
{=IFERROR(INDEX(TestScores!$C$3:$C$1500,SMALL(IF(TestScores!$H$3:$H$1500>=85,ROW(TestScores!$C$3:$C$1500)-ROW(TestScores!$C$3)+1),ROWS(A$6:A6))),"")}
In column E I have a similar formula, except it returns the names of those Team Members who have "Need" in column I of "TestScores." This formula also works great. The formula in column D is just a VLOOKUP based on column E and works well, too.
{=IFERROR(INDEX(TestScores!$C$3:$C$1500,SMALL(IF(TestScores!$I$3:$I$1500="Need",ROW(TestScores!$C$3:$C$1500)-ROW(TestScores!$C$3)+1),ROWS(E$6:E6))),"")}
Here is where my problem is. In column F, I want to return all the names of people who passed Phase 2, which means they have a score of 85 or above in column I of the "TestScores" sheet. However, not only is it not returning the right names, I can't even figure out what criteria the names is returns has. The current list, in (mostly, oops) red, is incorrect. The formula, below, is almost the same as the formulas above, with only 1 difference in each case.
=IFERROR(INDEX(TestScores!$C$3:$C$1500,SMALL(IF(TestScores!$I$3:$I$1500>=85,ROW(TestScores!$C$3:$C$1500)-ROW(TestScores!$C$3)+1),ROWS(F$6:F7))),"")
It refers to column I, instead of H, compared to the formula in column A. Its criteria is >=85 instead of ="Need", in comparison to the formula in column E. Nonetheless, it still isn't returning the right names! The other weird thing, is if I replace the ">=85" with "=90" it will return the names of team members who scored 90.
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Jul 6, 2014
I have a column containing names, blank spaces, numbers, a bunch of miscellaneous things. However all I want to do is extract only names, into another sheet, and not the numbers, blank spaces, etc. Youi'll see what I mean when you open the attachment. Offset isn't an option because the names don't appear in the column in an organized fashion.
Dummy workbook.xlsx
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Aug 4, 2014
I have created a table of data with Serial No, Name, Age & Common Friends field. Now i need to extract all the data (complete Row item) where the condition matches a certain criteria. Basically a formula or function which will say what are the names of people along with all other corresponding fields (Age & Common friends) who have common friends as "Jill" or "Jack" (For example). Note : I cannot use filter option and copy/paste the filtered data in new sheet as i am working with thousands of data items. Due to the nature of report software/data extraction report, multiple data items appear in single cell only (Multiple friends name appear in single cell).
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Mar 30, 2009
I need to remove any rows containing "EEE" in the size column.
I also need to remove any discontinued ("D" in the "Type" column)styles that are currently not in inventory. For example 05-5490 does not have any available in either width "D" or "EW" and should be removed; however, 28-112 does have stock and should remain in the spreadsheet. Anything with an "F" in the "Type" column should be left alone.
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Jan 6, 2010
I have a worksheet with several columns of data that I have to summarize elsewhere on the sheet. Here are the columns:
ID
Status
Joined
Name
Name can take on 4 possible values. For each value in Name, I want to count the number of cells in a column that fit certain criteria. Here are the counts I want to make:
Status OK: Status is a date.
Joined OK: Status is a date and Joined is a "1".
There are going to be about 500 records to count. I've already implemented these counts in a Windows scripting language that interfaces with Excel, but I know there must be a more direct and faster way to do it entirely in Excel, whether with VBA or writing functions into cells.
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Nov 8, 2007
I am trying to sum data based on multiple criteria..
The english version of the formula is Sum all refunds for Store during week
Original Data Format: ....
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Sep 22, 2009
I have a table of data: - In cell A1: to C7
A B C#Group Aug-091Merchant Bar2002Plate3Structural - HR1004RHS5Plate3006Structural - HR300
What I would like is a formula that sums up column C if Column B of that row is "Plate" for example
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Sep 8, 2009
Have a perfect working spreadsheet, but now need to extract certain bits of data depending on one criteria.
Each row contains data in different columns.
What i need to do is depending on the criteria of a cell (i.e. whether its Y or N) i would like to extract certain cells onto another worksheet all within the smae work book
i.e for example
If i have columns A,B,C,D,E and F and then x amount of rows (as these can change as data is entered) if a Y is entered in F then it extracts the data out of columns A, C and D
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Feb 16, 2010
I have data on a worksheet (“Interface”) that I need to copy over 7 other tabs for analysis.
("Module_1", "Module_2", "Module_3", "Module_4", "Module_5", "Module_6", "Module_7").
The linking Field on the Interface tab defines what row I need to paste the data to on Module 1-7. The column headers are the same on both the interface and other tabs (“YES, NO, N/A, BLANKS, STANDARDS MET, STANDARDS NOT MET, NOT APPLICABLE”)
The tab is selected based on the row
Module 1Medication Management
Module 2Privacy
Module 3Process
Module 4Patient Safety
Module 5Medical Records
Module 6Infection Control
Module 7Environment of Care
I’m trying to modify code written for a similar purpose with no luck. This is the code I'm trying to modify. I know I'm not on the right track yet.
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Aug 18, 2011
I have a few people all entering in data into excel, since they cannot be all in one sheet they each have their own copy. I would like to be able to extract all data where column P reads "Red" from each users spreadsheet and then delete the corresponding lines from their spreadsheet (end of day activity)
The Sheets will be named
FDEntryU1AM.xlsm
FDEntryU2AM.xlsm
FDEntryU3AM.xlsm
FDEntryU4AM.xlsm
[Code] .......
I will then need to do the same in another workbook for all items Labeled Blue, but that of course will be same code with just an item replaced.
The idea is after they close up the person overseeing the data can import all at once and leave the users with fresh empty workbooks.
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Oct 24, 2009
I'm using Excel 2007 and I'm looking for a way to extract certain records/rows from a table and to have that data copied to another area of the spreadsheet. I actually want to extract Invoice amounts according to a specific account number so that I eventually end up with all the invoices for a particular client on another tab so that they can be printed out as a kind of client statement.
I know there are ways to filter and then copy the records/rows to another tab but I want it to be automated as far as possible. What I really want to do is to "pull" the records into a new tab by using some kind of formula in the cells where I want the data rather than having to copy it there. I know how to sum data for this kind of thing but what I'm really struggling on here is being able to "Display all the records in a seperate area" first before I eventually add formulas to sum.
I don't mind the records being coppied if the process is automated but don't really want to get into macros as writing macros isn't my strong point.
I've tried using "VLOOKUP" but it will only return values for the first data item it finds (Account number in my case), whereas I really need it to continue to return values for the data item it finds if there are multiple instances of it!
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Apr 20, 2009
Suppose I have a list of data in which I want to retrieve or extract specific row from the list as per operator name & relative comments (Done or Not Done) from the given list as per the operator name, now what I want that my VBA code should be able to get the operator name & the relative comment data from the list according to the operator name in a new sheet. My data keeps changing so I need a code which can work on any size of the data. I need to retrieve only operator name & Comment column in a new sheet to run my Pivot table.
My Excel data is something like in the attachment & the result I want through VBA Code.
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Aug 27, 2012
I have a problem whereby I have a list of data that has a date, a transaction and a balance. I want to be able to rearrange this data into multiple tables, one for each month.
The pictures below explain the situation better, on the left is the list of data I need to sort, and on the right is how I'd like the data displayed. So for the May columns I would like to display all transactions that happened in May and, depending on whether it is an income or an expense, the amount in the corresponding column.
i.e. so the finish result looks something like this:
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Jul 27, 2013
I am working on a project to automate the import of data and fixing the formatting.
The data contains the date in column A and time in column B. The time is in increments of 15 min for each day. The rest of the data is in columns C:F. Some of the dates don't have all of the times within the day (so instead of 96 rows of data per day, there maybe 80 rows). I have a second sheet of just dates and times that has the correct amount of rows for each day. What I need to do is have the rows data that matches in both the date and time column from sheet 1 copied over to the corresponding date and time on sheet 2. Blank data rows on sheet 2 are fine. I have found some stuff on .Find, but the stuff I found was for specific searches.
Example
Sheet 1
7/27/13 12:00 AM 1 2 3 4
7/27/13 12:15 AM 5 6 7 8
7/27/13 01:00 AM 9 10 11 12
Sheet 2
7/27/13 12:00 AM 1 2 3 4
7/27/13 12:15 AM 5 6 7 8
7/27/13 12:30 AM
7/27/13 12:45 AM
7/27/13 01:00 AM 9 10 11 12
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Apr 14, 2009
Im just going to start with the tables that will help show what i am trying to do...
TABLE 1
File #Dateid
215?
211?
27?
26?
TABLE 2
File #StartStopid
29131
214162
2183
Ok so say i have these two tables...i want to be able to look at the file # of line 1 in table 1, go to table 2 and return the id where the date from table 1 is between the start and stop in table 2. ie...in that example it should return id "2".
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