Find Most Recent Files And Update Database
Jun 16, 2008
I have database that needs to be updated automatically. Thus far, I have written a macro that will take out and add all necessary data from a file I open, however I would like to write a macro that will find the most recent files and use them to update the database. I would need the macro to 1) Find the folder name that corresponds to the part number in the database, and open that folder, 2) find the most recent file addition to the folder 3) open that file and run the macro that I've already written.
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Jan 7, 2010
I've had my Excel 2007 set up for the longest time to show the 30 most recent files when clicking on the office button. After changing it to 50 the office menu in Excel runs off the bottom of the screen and I can no longer get ot the options at the bottom to change it back. Does anyone know the registry key to modify this setting back to the 30 that allowed the full menu to be visible?
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Mar 19, 2008
I need a function that will do the following:
Look at the name in Column H2 of the current spreadsheet
Locate that name in Column H on worksheet 'Project Info' for the match with the most recent date in column F also on 'Project Info'
Return the value of corresponding column K on 'Project Info' divided by column I on 'Project Info'
Project Info has a header line so the data starts on line 2.
I don't know how to tell it to find the most recent date.
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May 15, 2013
Basically I want to set up a workbook, which will have a sheet called "Database" and then sheet1.
I want to use sheet1 as a "add to database" sheet, where users will simply dump in some data into sheet1 and the marco will format it so it matches the headers of the data base and then it will add/update the database sheet with the info (and new info if its new) from sheet1.
Here it is in pictures.
This is basically what the database sheet will look like (but much much much more rows of data)
As you can see this is a job database with some columns for POD, Connote, etc.
This is what the update sheet1 will look like when someone dumps some new data in (I can easily write a macro that formats it to match the database)
So basically I want the VBA to merge this sheet1 data into the database sheet, as you can see, there is simply a few 1's added to various columns for "Car Dudes" and "Robin Manufactures" but "Jimmys Lollies" row is completely new and not in the database.
So the marco would basically match up either the Job number or the HB number of the rows in sheet1 and if there is a match in the database sheet it will update the cells data, and if there is no match it will add the row to the database sheet.
The issue is the data in sheet1 might not be fully complete all the time, it might only have a job number and not a HB number, it might not have a client name or whatever. Basically the data users dump into sheet1 will come from many different reports, many different sources, what I'm trying to do is essentially merge all this data into a common formatted database sheet, for further working.
So in a nut shell, a macro to:
1. Match Job/HB numbers in sheet1 with rows already in database sheet and update row accordingly with any new data.
2. Add any new Job/HB rows from sheet1 into database.
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Jan 15, 2007
Did not want to hijack Jonny's thread about ways in which to update and streamline code to make it run faster. The update speed of my first attempt at a macro is woefully slow - 5 minutes for 2.5K records. I was wondering if some of you more knowledgeable folk could look at my code and make suggestions as to how it could be modified to run faster.
When I ctrl-break out of it I usually end up in a private sub that concatenates columns A & B in Column C (see below). When it resorts the database it must keep triggering this concatenate sub which (I think) is slowing things down.
Concatenate Private Sub:
Option Explicit
Private Sub CommandButton1_Click()
End Sub
Private Sub Worksheet_Change(ByVal Target As Range)
If Target.Cells.Count > 1 Or IsEmpty(Target) Then Exit Sub ......................
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Jun 6, 2012
I want to find the most recent date in column D, when the variables in column E are all the same. There are many different variables in column E, and for each group of the same variables (eg. all cells containing "A"), I want to find which is most recently dated (dates are in column D). This is my code so far...
Sub adddiv()
Dim ticker As Variant
Dim freq As Long
Dim csheet As Worksheet
Set csheet = Worksheets("Sheet2")
[Code] ....
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Apr 3, 2013
I have a 2 sheets in a workbook by the name Entry and DataStore. I am entering the daily data in Entry sheet and then manually updating the data in DataStore sheet. Is there a macro to automate this.
I have uploaded the sample file with the expected output comments to the below link:
Free large file exchange service without size limits.
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May 5, 2013
I am Working on a Query to Update Record in the Database if Exists Otherwise Insert. I have 2 tables in the database Receipt table and Inventory Account Table.
For Receipt Table there is Form which is used to Insert Data into the Receipt Table(SQL TABLE). Behind the Button Click Event with the Receipt Table Insertion Query I Write a Select Query to Get data from Inventory Account Table Group By Part Number and Location in a recordset.
Code:
objmyrecordset.Open "select [Part Number],sum([Quantity Received]) as TotalQuantity,[Move From] from [5_PO_RECEIPT_TABLE_DATABASE] group by [Part Number],[Move From] ", objMyConn, adOpenStatic
objmyrecordset.MoveFirst
Do
strSQL = "select Count(*) from [Inventory_Account_Move_Table] where [Part Number] = '" & objmyrecordset![Part Number] & "' and [Location]= '" & objmyrecordset![Move From] & "';"
[Code] .......
I used the Above Code to Complete my task. The Problem is It is Adding the Correct Values into the Inventory Account Table But It is Not Updating the Previous Records. it sum all the Values in Receipt Table based on Part Number and Location but it insert this record in New Line. I want it to Update the Previous record for same part Number and Location.
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Jan 7, 2009
I would like not to have to update the source data for the pivot table in my database. I've read that you can solve this by using a Dynamic Named Range and using that as the source for the pivot table. That way the pivot table will expand as new data is added to the database. The formula I used to create the DNR is:
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Dec 12, 2006
In an Excel sheet i have set up a link to an Access database query (select query) using the Import External Data method. The data is store sales by week, arranged in a pivot table layout (stores as rows, weeks as columns). As time goes by, the database will be updated for new weeks sales, and i would like to refresh the data and the new weeks automatically appear in the Excel sheet, in subsequent columns.
At the moment, the only way i can seem to get this to work is to open up the link in MSQuery and manually select the new weeks from the Access query. i have set the parameters to overwrite cells with new data rather than insert new data. i'm sure there is a way to do this, as it feels like it would be a common thing to want, but i can't seem to find an answer anywhere!
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Oct 28, 2008
I have one that could be difficult. I have a database with names and corresponding numbers. I am trying to develop a report in which one could choose a name from a list (for example, using validation) and the report pulls out all the corresponding numbers for that name. Not the amount of numbers but the actual list of those that are linked to that name.
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Dec 16, 2013
I wantto prepare a database in excel. This is database of five different excel files.Consolidate them in one excel file under five sheets.
Thesefiles have name say A, B, C, D, E. Macro should ask user to browse these filesone by one and copy data in new excel under individual sheet. Finally databaseshould save as name X and should contain sheet 1 as A sheets 2 as B etc.
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Aug 30, 2013
Specifically, I have customer sales data from my web site that contains order numbers and sales data. From Google analytics, I have transaction information that also contains the order number. The data element that is common to both is order number. I can't just paste columns from one file into the other because the records listed in rows may not match up.
I don't want to have to copy and paste data from one file to another for each record manually since I have thousands of records. Is there a way to merge the two files together automatically by having Excel "understand" that it should pair the two files together using the order number to create a row that contains data from both files?
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Aug 15, 2008
1) If a worksheet is shared - is it not possible to edit it or make changes to certain fileds like drop down menu? eg call tracker.
2) Is it possible to have say 4 worksheet (call tracker) opened in 4 machines by 4 diffrent people - In such a way that whenever & whatever one person enters a data in his worksheet the data gets recorded in a common worksheet in say a fifth machine - however the data entered by all 4 people should get recorded in a systamatc manner without any overlapping. so that a fifth person sitting and viewing on the fifth machine can monitor the data real time. If yes how? I am a novice at excel.
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Apr 4, 2014
I have a 2 groups of column headings with a different month and year in each heading so
1st Group of columns range
Columns AJ through AX
Column Heading example "Expense Ratio February 2013......next Column over is "Expense Ratio March 2013"
2nd Group of columns range AY though CE
Column Heading example "Capital Balance February 2013......next Column over is "Capital Balance March 2013"
Each new month I need to add a new Expense Ratio column after the most recent expense ratio Column. (i.e. Find "Expense Ratio March 2013" and I need to add a column after that with heading "Expense Ratio April 2013"
Same thing for Capital Balance - add a new Capital Balance column after the most recent Capital Balance Column. (i.e. Find "Capital Balance March 2013" and I need to add a column after that for "Expense Ratio April 2013"
Because the ranges keep changing month over month, how do i do this.
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Aug 12, 2014
I have several workbooks in folder C:Parts &Service where the data needs to be updated with downloaded files in C:extract
I have a macro that allows me to open up a workbook in c:Parts & SVC Sales. One opened I then need to select the appropriate file in C:extract
VB:
Sub Update_Workbooks()
ChDir ("C:Parts & SVC Sales")
Application.DisplayAlerts = False
[Code].....
The are two types of workbooks in C:Parts & SVC Sales "Parts Sales" and "service Sales" . The branch name is at the beginning of the file name
Instead of opening up each file individually in C:Parts & SVC Sales and selecting the appropriate csv file in C:/extract using the Update_Macro, I would like the macro to open up all the files in the directory C:Parts & SVC Sales and update each of these with the appropriate csv file in C:extract
The name and description type must match the csv files and then updated eg Br1 Parts Sales to be updated with csv file Br1 Salesperson 01-07-2014 (the date in the file is not important for match the parts file -the branch name for eg BR1 and "salesperson is) i.e Br1 Parts Sales must select BR1 Salesperson 01-07-2014
BR1 Service Sales Must be updated with Br1 Service order repair register.csv (branch name for eg Br1 in this instance name and Service order repair register (pertain to Service Sales) is important)
Br2 Parts Sales to be updated with Br2 Salesperson
Br2 Service Sales must be updated with Br2 Service order repair register etc
[URL]
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Jun 3, 2006
I have a workbook with a database of 15 different products. We receive information with current prices for each of the 15 products on a weekly basis. This info comes in one single worksheet. I have created a different file with one worksheet for each product to track price behavior over time. I need to update these database everytime I get a new report. What I was trying to do is to develop a Macro to copy the data from a "Master" worksheet that includes all 15 products info to the respective worksheet for each product. Information is sorted in columns having the most recent date in the lowest column. I would need the Macro to copy the new data below the last price for each product. I would copy the data into the "MAster" worksheet, then run the Macro who would copy each row and paste it in its respective worksheet in the row rightafter the previous one.
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May 16, 2007
Here is a project I can’t seem to do on my own if you can point me in the right direction I would be grateful! here is the best suedo code to describe the needs of the script:
In the open workbook named MASTER, on Worksheet named -MASTER- ( Let’s refer to this all as just MASTER)
(In production, the name of this workbook will be an account #_ date, and the worksheet will be a date)
For each numeric value in row 6 (we’ll call these values AD###) of MASTER
'*****Part one of routine*****
Search directory "H:AccountingAdvertising Accounts" for workbook named AD### AX.xls
(Note the AX suffix of the file name)
If match is found open workbook and proceed to Part two
If match is not found, goto Private Sub AD_MISSING
'*****Part two of routine*****
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Feb 7, 2014
Sorting duplicates. In a big database
column A consist of 2000 names
column G consist of 2050 names
column M consist of 2020 names
How to identify duplicates using vlookup ?
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May 21, 2008
I have a number of spreadsheets in a folder called country (each sheet is the name of a region). These sheets are linked to another sheet called master which is in another folder.
The regional sheets all have a list of wrap codes and pull details specific to each code from the master sheet. All wrap codes for all sheets are stored in the master, details for wrpas are manually entered here as well as any other associated information.
The link is kept by way of an index match formula used to populate information from the master for all wrap codes in the regional sheet.
Each of the regional sheets act as a report for a specific region and the master is the main source. Every week we need to open the regional sheets (some reside in different folders/subfolders) update the index match formulas in the sheet so that the data is refreshed and then save as a new file with data as values to another folder for reporting.
I am looking for a code that can automatically update all of the excel sheets in a given folder and then save them to a new folder automatically.
I have very very limited knowledge of VB (did make a hello world dialog box once) and am stuck as to any way to automate this process.
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May 23, 2012
Macro to find data from a huge database of items of equipment and find certain ones relevant to an area. I am using Excel 2003.
I have a spreadsheet which has three tabs.
Tab one has a list of equipment with a Ref (Col A), ID (Col B), mile (Col C) and chain (Col D) start and a mile (Col E) and chain (Col F) finish.
There are about 25 different Refs and IDs, but all rows have different Mile and Chains.
The second tab is an identical template of the third tab which is where I want the results to go (see below)
The third tab is raw data which list thousands of items but I want the macro to find the items which are in the first tab using the ref, ID, mile and chain information.
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Jul 22, 2007
Attached is a workbook that I am having a major problem with. Basically it is a stock management system for a hotel allowing purchase orders to be easily generated and receipted.
The purchase side is working as I want it to - so no problems there.
On the receipting side, however, I am having a lot of trouble. Here's what I want it to do.
For each item shown on the Receipt sheet that has a quantity in the received column, I want the code to find the appropriate line in the StockTotals sheet (using the UID which appears in column A of both sheets), then offset the appropriate number of columns, and update the numbers as follows;
Stock on hand grows by the number receipted.
Number on order drops by the number receipted.
If the number on order is now zero, then I want to clear the ordered cell as well as the ordered date cell next to it.
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Mar 27, 2008
I am writing a program that uses EXCEL forms to document all pending/back orders and saves the data to an EXCEL Sheet.When some items from a P.O have been fulfilled,I need to find the row where this order is located & replace it with the remaining quantity that needs to be delivered to the customers. EG.
Column A Column B Column C Column D
Status P.O. Description Quantity
------------------------------------------------------
Pending 1234 Table 10
Pending 2345 Chairs 20
Referring to the table above, when 8 chairs from P.O 2345 (order of 20 chairs) are being delivered to the customer, I need to find the row that contains this data & replace the quantity to 12 (User will input this value in a control form). I am using the MATCH function to find the row that contains the data but having problem in writing a code to replace the row values. Here is what I have written so far:
'to find the row that has an exact data match
i = Selection.FormulaArray = _
"=MATCH(RC[-4]&RC[-3]&RC[-2]&RC[1],ColumnD&ColumnG&ColumnE&ColumnH,0"
'replace the quantity to the remaining quantity(this is where the problem is)
lrow = ws.Rows("B" & (i + 6)).Select
'copy data to excel file
Cells(lrow, 5).Value = Me.txtPO.Value
Cells(lrow, 7).Value = Me.cboDescription.
Cells(lrow, 9).Value = Me.txtQuantity.Value
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Jul 28, 2008
My find and replace code is going to all the tabs in my workbook, but I want it to stop in my current spreadsheet I am on. Here is my
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Mar 31, 2004
I am currently trying to create a database of products for my company. For each product I would like to include an image associated with it. I then want to have on another sheet a place where the user will click an error and be able to cycle through the products. As tehy cycle the associated image will pop up.
What I need to understand is after importing the image into excel, how do I associate that image to a cell so I can reference it in another sheet of the database. I am not concerned with how large the database will get, my pictures are quite small.
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Nov 7, 2008
I'm trying to lookup a database named database and return a time in column A, based on criteria in cells a1 and b1 on another sheet, A1 would contain a number and B1 would contain a day from mon-fri
eg of Database
A B C D E F G
10:00 5000 Mon Tues
11:00 5000 Wed Thur Fri
and so on
if a1= 5000 & b1=Wed
how can I return 11:00
I have tried index and match =index(a:a,match(a1&b1,b:b&e:e,0))
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Aug 16, 2006
I am copying fomulas from one row to the next. Then I am using the Find and Replace tool to replace some key text. This technique has worked 65 times. Now when I try to Replace All a box comes up asking me to Update Values for the text im replacing. Why is this happening?
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Oct 17, 2013
I've used a countifs, but I'm having trouble doing a sum in a similar way. I have 2 databases and I will try to explain below. I need the to sum the values of database 1 if the second database is >= 20. So the value I would expect on this example would be 900. I would also like to be able to highlight which ones are elliminated. Such as coloring the text red.
Database 1
Eric 100
Jenny 200
Gina 300
Doug 400
Database 2
Eric 18
Jenny 20
Gina 34
Doug 55
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Feb 2, 2009
Using a pivot table, I'm linking to an external data source in ACCESS. I use the pivot table wizard, select the database (spend2008.mdb), and then ONE table that is not in a relationship/linked etc, its just a plain table, and then I get the error
"The Microsoft Office ACCESS database engine cannot find the input table or query "mdb.summary". Make sure it exists and that its name is spelled correctly".
This is new spreadsheet, so new join to the data. I'm selecting the table from the Query Wizard, so not possibility of a spelling mistake. I've been all through the database to make sure I haven't set a link or relationship. There are a total of 4 tables in in the DB that are related, but I've deleted the relationships
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Dec 6, 2012
I'm copy and pasting many formulas from different worksheets. After pasting, I'm trying to go into each of the cell references and update it to the new worksheet. For example, let's say the cell has a reference to another cell of: ='Worksheet 1'!xx:xx I want change about 50 cells like that at once to ='Worksheet 2'!xx:xx However, every time I pick the Replace feature, either one at a time, or all at once, it opens the Open file dialog box. I've confirmed that it definitely "Finds" everything correctly....it just happens every time on the "Replace".
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