# Payroll Calculation With Overtime

Aug 2, 2006We are working on a spreadsheet that would project what our labor cost would be for next week. I need some help in figuring out how to calculate overtime when an employee reaches 40 hours.

View 9 RepliesWe are working on a spreadsheet that would project what our labor cost would be for next week. I need some help in figuring out how to calculate overtime when an employee reaches 40 hours.

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I have created a spreadsheet to work out deductions from gross weekly pay to give a net amount. I would like to be able to get from a net amount back to a gross amount but am unsure of how to do this.

Deductions are tax and national insurance. A person has a tax code for example 885 meaning they can earn up to 8850 a year before being taxed of 8850/52 a week so anything after 8850 is taxable. There are two tax rates (10% )and (18%). The band for 10% is 10500 per year or 10500/52=201.92 a week. This means any taxable pay above 201.92 is taxable at 18%.

To work out National insurance deductions for an employee, weekly gross amount- 100 x 10% giving the National insurance to be deducted. So Gross - Tax - National Insurance = Net amount.

Attached is a spreadsheet I created to work it out. Firstly does this look okay? Secondly is it possible to get back to the gross amount given ONLY a net amount and a tax code?

=IF(a9>40,(a9-40*1.5))

Obviously this is not correct because the result is FALSE.

I use Excel 2007, and I need help with an overtime calculator. It pertains to a specific wage order, which has three basic principles:

• Any hours over 16 in one day are double-time. (2x)

• Any hours over 40 in a week are time-and-a-half (1.5x)

• Any hours over 48 in a week are double-time. (2x)

I worked 5 hours on a Monday, 18 hours on a Tuesday, 18 hours on a Wednesday, and 13 hours on a Thursday. (I work in a residential group home, so 24 hour shifts are common). That totals 54 hours, and the correct overtime breakdown should be:

• 40 regular hours.

• 8 hours at time-and-a-half, and

• 6 hours of double time.

I’m using the following formulas: ...

" =(C2 >D2)*MEDIAN(0,D2-1/4,1/2)+MAX(0,MIN(3/4,D2+(C2 >D2))-MAX(1/4,C2)) "

approach to sort out Day/Night Hours. Its bomb proof!

A new situation demands overtime payments......start and finish time can be any time day or night (crap job!), overtime is payable after 8 hours. Thus I have day (0600-1800) standard rate, day (0600-1800) overtime rate, night (1800-0600) standard rate, night (1800-0600) overtime rate.

So, starting at 1400 and finishing at 0100 give 4 hours day std + 4 hours std night + 3 hours night o/time; whereas starting at 0200 and finishing at 1300 gives 4 hours std night + 4 hours day std + 3 hours day o/time.

I'm using Excel 2003 and 2007 so use the Excel 97-2003 format.

My overtime pays is anything exceed over 8 hours per day or over 40 hours per week. Right now I can only calculate overtime by either over 8 hr/day or over 40 hr/ week. I need a way to combine both.

View 9 Replies View RelatedI have an Excel sheet where users enter shift start and finish times (normal Excel time format) - for example: A1 might be 18:00 and A2 might be 06:00 for an overnight shift from 6pm to 6am.

All I need to calculate from these times are the number of hours to which an allowance applies, under the following conditions.

The allowance is paid for all hours worked between 18:00 and 06:00.After 10 hours, a shift becomes overtime and no shift allowance is paid.Shifts are regularly worked overnight (i.e. past midnight into the following morning)

Example scenarios include:03:00 - 15:00 would pay 3 hours of shift allowance09:00 - 21:00 would pay 1 hour of the allowance (as the shift becomes overtime from 19:00)03:00 - 21:00 would pay 3 hours19:00 to 08:00 would pay 10 hours (as the shift becomes overtime from 05:00 the following morning)22:00 to 10:00 would pay 8 hours

And so on.

I feel like Iâ€™ve got most of the pieces of the jigsaw, but I canâ€™t put them together! Iâ€™ve got the following formulae working out bits of what I think I need:

[Code] ........

The above works out the number of hours before 6am and after 6pm respectively (which I can then SUM), and I believe also accounts for overnight shifts. This obviously doesn't include the more-than-10-hours criteria yet.

The larger formula now looks like this:

[Code] ......

â€¦but this still doesnâ€™t work properly! The sections referring to 1.25 were my attempt to get the shift allowance to stop if the past-midnight shift continues past 06:00, but I don't think it works properly.

I also know Iâ€™m probably using *24 and /24 more than I need to, but thatâ€™s partly so Iâ€™ve got a better grasp of what the formula is doing.

Once this is working, I'm happy using an IFâ€¦ >10 formula to prevent the total number of hours of shift allowance being more than 10. However, Iâ€™m really struggling to find one single formula that will factor in shifts that might start before 6am and finish after 6pm (i.e. 05:00 â€“ 19:00, which should pay one hour), shifts that might go past midnight and possibly past 06:00 the next day, and so on.

Lastly â€“ not to try and complicate things further â€“ there is an optional cell elsewhere, say A3, where a user enters â€˜Yâ€™ if the individual takes an unpaid 30 minute break at some point during the shift. This is to be deducted from whatever type of hours are being paid at the end of the shift. For example, if a shift is from 01:00 - 11:00 with the break, it would pay 5 hours with a shift allowance and 4.5 without. If the shift was 13:00 - 23:00, it would pay 5 without the allowance and 4.5 with the allowance. Is there a practical way of doing this, or does this become much more complicated?

I'm working on a dynamic payroll spreadsheet that will automatically calculate the overtime worked in a week. Right now, I'm running into a snag. My issue is with the formula in Column R. Right now, as shown below, it is doing the calculation based on regular hours minus 40 to determine the OT time. The snag is very messy and it lay in this: while the row by row calculations for total overtime worked for the week is correct, the sum at the bottom is very much off. I need an accurate method to sum the hours of overtime for the given column.

Here are the guidelines for the pay periods and overtime:

1. The pay periods for the month go from the 1st to the 15th and the 16th to EOM (End of Month). This means that the pay period could end on any given day of the week. More on this in a moment.

2. A work week is defined as Sunday to Saturday.

3. Overtime is calculated based on the rule of anything over 40 hours in a given work week.

4. Holiday hours worked do not count towards the 40 hour mark in granting overtime since Holiday pay is automatically overtime.

If it were just a matter of a bi-weekly (every 2 weeks) pay period, I would simply state =IF(weekday(DATE)=7,Hours_Worked - 40,0), and tag a SUM(range) at the bottom. Unfortunately, with it being a semi-monthly (twice a month), the end of the pay period could be a Wednesday, so a reference to day of the week won't work unless the formula can dynamically determine which set of data to evaluate.

I'm completely willing to toss out the current method of determining overtime. This is the calculations sheet that references a cleanly formatted and designed time card on a tab called "Time Card", so this isn't the full workbook. In fact, once the whole thing is done, this calculation sheet will be hidden.

Columns M and N (which are formula referenced in Column P) are basic End - Start calculations and were hidden to simplify the display as well as the number of formulas displayed.

Column L (formula referenced) is a Yes/No display for if the date in question is holiday pay.

Excel 2003

H

I

O

P

Q

R

S

1

Start Work

Time Out

Day Count

[code].....

calculate overtime in California. I found a few previous posts, but none that meet all of the requirements. Employees get overtime in CA for:

More than 8 hours are worked in a day (up to 12)

More than 40 hours are worked in a week

Hours worked on the 7th consecutive day (up to 8)

Employees get double overtime for:

More than 12 hours are worked in a day

More than 8 hours worked on the 7th consecutive day

To eliminate the the 7th day issues, I am just using helper cells for hours worked on the 7th day of the work week. So far, what I have is what I found in a previous post:

=MAX(0,SUM(A13:A26)-40-SUMIF(A13:A26,">8")+8*COUNTIF(Daily Total Hours,">8"))+SUMIF(A13:A26,">8")-8*COUNTIF(A13:A26,">8")

This will calculate the hours of overtime over 40 in a week and 8 in a day, but will not differentiate between hours 8-12 and hours 12-?

I have a problem in saving multiple pdfs from excel. I am posting a sheet here. First sheet has the employee details. Second sheet have the template for payslip. My aim is to save pdfs of templates of all the employee in the list using a macro.

currently i am doing it as

1. In sheet 2, I lookup each employee using the serial number of employees at the top left corner cell of the template.

2. Once the details are updated in sheet 2 i save it as pdf in my desktop.

The problem with recording macro and looping is that the pdfs are overwritting and the last pdf alone is saved. i could not find how to change the pdf name for every loop.

I am having a little trouble with IF. My pest control sales people are paid on straight commission. In addition to paying them a sliding percentage of the total contract value I pay them 50% of everything above $100 they charge on the initial service.

calculating these formulas?

Attached is the payroll document.

I am trying to calculate payroll. I have 2 columns where regular hours and overtime hours are manually inputed. They are then multiplied by their respective pay per hour columns to come up with regular and overtime pay. The next column adds these to get total gross pay. That gross pay is then multiplied by the FICA and FICA Med factors to figure those taxes(2 different columns). I then have a column the adds all deductions to get total deductions(Fed,FICA,FICAMed,St). The last column subtracts total deductions from the gross pay column to get net income. My problem is the net pay column is $.01 off sometimes.

I think what is happening is I obviously have all columns in dollar amounts with 2 decimal points. Some function columns have multiple decimal points in the answer and then are only showing the 2 decimal points. When those columns are used in the next equation, instead of using the dollar amount that is showing with 2 decimal points, it is remembering the multiple decimal points. This is resulting in being a penny off when I get to the end. How can I get the equations to use what actually shows in the columns(2 decimal points) instead of remembering multiple decimal places?

Each payweek I receive about 600 records some with duplicat names if an ee works overtime. I then look at previous payroll and extract a given account code. Because some ee's work overtime the rows do not always synchronize in count or names.

Any BEST lookup function? Or BEST tool? Is access a more logical option?

Sso if you've done payroll before, you may have run into the 53rd instance of a payroll week. Today I've been editing my payroll template to compensate for this occurrence and I've almost got it complete but of all things to mess up on me, a hyperlink is the problem.

I have a legend where I can see all of the payroll week periods, the amount paid, PTO used, etc. And ALL of my payroll sheets are named "Payroll #1", "Payroll #2" ... "Payroll #52" and have a cell on my legend that hyperlinks to cell $A$1 of the corresponding sheet. But when I went to add in this 53rd week, the hyperlink has decided not to work. It will work if I name it anything else, and it will work if I take the # out of the name it will work, but I want to have the # in the sheet name because all other 52 sheets are named thusly and I would rather fix this one link than go back and replace 52 other working links and risk breaking something else.

Here is an example of one of my working links:

Screen Shot 2013-07-30 at 5.41.42 PM.png

I created the Payroll #53 the same way:

Screen Shot 2013-07-30 at 5.42.50 PM.png

But it always resets to this as soon as I try using the link:

Screen Shot 2013-07-30 at 5.42.15 PM.png

And pops up this error:

Screen Shot 2013-07-30 at 5.47.35 PM.png

I do have a VBA Macro that hides both that sheet, and the row referencing Payroll #53 on the legend by using a checkbox. I'm not sure why the # sign is making everything so difficult when there are 52 other hyperlinks that use it also. I tried deleting my macro to see if that was part of the problem but it still refuses to properly create the hyperlink. I also tried rebooting to see if that was part of the problem but it wasn't.

As a side note, this particular cell will not link to any page with a # in the name.

Screen Shot 2013-07-30 at 5.45.51 PM.png

I tried creating the hyperlink on a Windows based machine (since Microsoft is native to the OS after all) and it worked. So it must be a bug or something in the Mac version.

I have multiple departments I need to keep track of multiple numbers with. For example, I need to see the cost of payroll for last fiscal year, vs this fiscal year and have excel show that as a gain (bad) or shrink (good).

I need to track sales this FY vs last FY, obviously, a gain is good and shrink is bad.

Finally, I need to track d&d goods this FY vs last FY.

Where I'm getting held up is, for example last year's payroll was 12000 and this year's is 12500 but next months is 11000 this FY vs 13000. How do I get excel to figure out that payroll decreasing is good and not just do simple subtraction or negative addition thereby allowing me to just plug the numbers in and excel figure out if what I'm throwing at the cell is bad or good comparing to last year?

Also, if I could figure out the if/then to show positive numbers green and negative numbers red that would be quite awesome too.

I need to determine federal tax withholding from gross pay.

If gross amount (for S-0 = single no dependents) is

Over.................But NOT Over............Then Subtract.........And multiply

$0.00...............$195.00.....................$5 1.......................10%

$195.00............$645.00.....................$99 .......................15%

$645.00............$1,482.00..................$351 ......................20%

$1,482.00..........$3,131.00..................$447 ......................25%

$3,131.00..........$6,763.00..................$849 .....................30%

If gross is $400 then what are the total taxes taken out? Could someone please provide a formula?

I tried this one: =IF(M10

I currently have an Excel payroll extract that populates a start date and end date via the calender control 11 user form.

What I have found out is I need to inject some sanity to this application. I can not have users select days that are outside of a pay period.

The users should only be able to select the first or the 16th of the month for a pay period start. Then they can only select the 15th or the 28th/31st for the pay period end.

What I am trying to do is have them select the month and the pay period start date, then the end date would automaticly be selected. But I don't want to have to create a bunch of loops to counter for the differing month end dates or leap years.

I am trying to attempt to create a payroll spreadsheet with certain aspects and with multiple worksheets. so what im trying to accomplish is this

1/ on my main worksheet would have the payroll template there would be 2 columns (1) would be "routes" (2) would be the dollar value of that route.

2/ i want to be able to pick from a drop down list in colume (1) which will have various routes such as A,

B, C, D, E etc

3/ once i have selected a route in colum (1) i want to have the dollar value that is associated to that route to show up in column (2)

ex/ route A worth $1

route B worth $2

create a dropdown list but thats about it, i have not been able to link any values together.

I have a payroll spreadsheet and I want to highlight cells that have hours entered for vacation. For example, in cell E4 I put the job name which is "VACATION" and in cells G4 through M4 I put the hours in for each day. (G4 is Monday, H4 is Tuesday, etc.)

I tried to put a conditional formatting using the following formula ="IF(E4=""VACATION"")" then I chose the fill color however it is not working.

I am trying to formulate a formula that will calculate overtime hours worked.

Now standard hours are 17:30pm - 20:45pm. Anything outside these hours are overtime. If the start time is 18:00pm then the person is still paid from 17:30pm @ standard rate regardless.

Now I am trying to work out a formula that will cover hrs outside of the standard hrs AND hrs unworked but paid for.

see attached! September tab {blue highlighted cells}

I'm looking to calculate OT wages when they happen vs only at the End of Week totals. ie... if the employee hits 40 hours midshift on a Wed, I want to calculate what the total dollars would be for Wed.... a few hours at regular time plus what ever hours above 40 at time and a half.

View 9 Replies View RelatedI have a report given to me formatted as general. These are overtime hours for 5000+ associates. The time is shown as 4.52 being 4 hours and 52 minutes.

If I sum 4.52, 5.1, .18... I get 9.8 when in fact it is 10hrs 20m. I need this to display as 10.2

In fact I have done it in the past but lets just say im ready for the weekend.

We are guaranteed (right now) a 10 hour day. (we are on 4 - 10 hour shifts). So if we work 9 hours say on Monday, we get 9 hours of straight time and an hour of short work week (approx 80% of pay). Now if we work 11 hours on Tuesday (which they can do unfortunately) I get 11 hours of straight time and no overtime. We have to make up for the short work week hour. So a less complicated explanation would be if I dont work more than 40 hours per week, no overtime no matter what I actually worked per day. Seems pretty simple but what I want and need to do is to calculate it per day.

Mon 10 Hours

Tues 11 Hours

Wed 9.5 Hours

Thurs 10 hours

I should get:

Mon 0 overtime

Tues .5 overtime

Wed 0 overtime

Thurs 0 overtime

I got it to the point where If the day where we get short work week is first and overtime after that, it works. But if we work overtime first then get short work week later in the week, it wont calculate it. I know why it wont work now but I dont know how to make it work. LOL Here's a link to the file.

I have a time sheet for my employee's that I need to calculate their overtime in 1.5x and 2x rates.

Their overtime totals are done in individule columns from D33 to S33. The first 4 hours per day are charged at 1.5x and anything over that is 2x. I want to show the 1.5x in one box and the 2x in another. I do believe that I need two formulas one in each of the boxes where the final totals would go.

Here's an example, in columns D37 to D41 the employee has worked 12, 14, 9, 16 and 14.5 hours. so that's 17 hours @ 1.5x and 8.5 @ 2x.

Each employee has a different plan time each day of the week.

Mon - 9 Tues - 9 Wed - 7 Thur - 8 Fr - 7

Overtime is really counted after 40

There are 5 sheets for each day of the week mon-fri lets say sheet1..2...3...etc, on each sheet there is a column a with plan and column b with actual hrs. What I'm looking for is a summary sheet for each employee to see where they trend in OT after each day so...

person1 works 10 hrs on mon with a 9 hour plan thus 1 hr trending OT. On the summary page person1 would now show 1 hrs of OT. Now if they would work 9 hrs on tues it would still show 1 hr of OT. On wed however they worked 6 hrs so now the summary page would 0.

i am creating a weekly time sheet for my company.the problem that i have is when the persons time reaches 40 hours, the time needs to be calculated in the overtime field. this is really tough for me when the person reaches 40 hours in the middle of the work day. I cant figure it out. i have attached the spreadsheet if you would like to look.

View 2 Replies View RelatedI am trying to get my time sheet to work out right but for some reason the formulas are a little more then what I can do. My time sheet is set up on a weekly bases. I have a regular time line, an overtime line and a total time line. an example I have is I work 12 hours a day I need an 8 to show up in the regular hours, 4 in the overtime and 12 in the total hours.

View 5 Replies View RelatedHow to report Overtime in a pivot table. Apparently this is more difficult than it seems. Please take a look at the cross posting at [URL]....

I have a sample file there

I have 3 basic job categories... each of those categories start overtime at a different hour.

So, if employee A is a dock worker, he starts overtime at 25 hours. If employee A is an office worker, he starts overtime at 40 hours and if he is a driver, he starts overtime at 55 hours. So based on that info, I'm wanting my spreadsheet to figure out how many hours each employee has left for the week.

The 2nd part question is how many hours per day is left for the week. Rather than making a separate tab for each day of the week, I'd rather the spreadsheet know what day of the week it is and divide accordingly.

Example: In cells A1:A10 random number between 0 & say 20, need to sum ABOVE 8 = (calculating overtime hours)

E.g.

A1 = 0

A2 = 8

A3 = 8

A4 = 10 (giving 2)

A5 = 12 (giving 4)

A6 = 5

A7 = 13.5 (giving 5.5)

A8 = 8

A9 = 0

A10 = 16 (giving 8)

A11 = (Total overtime above 8 hours) 2+4+5.5+8 = 19.5

Need to be able to increase rows and drag across.

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