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Payroll Calculation With Overtime


We are working on a spreadsheet that would project what our labor cost would be for next week. I need some help in figuring out how to calculate overtime when an employee reaches 40 hours.


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Overtime Calculation
=IF(a9>40,(a9-40*1.5))
Obviously this is not correct because the result is FALSE.

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I use Excel 2007, and I need help with an overtime calculator. It pertains to a specific wage order, which has three basic principles:

Any hours over 16 in one day are double-time. (2x)
Any hours over 40 in a week are time-and-a-half (1.5x)
Any hours over 48 in a week are double-time. (2x)

I worked 5 hours on a Monday, 18 hours on a Tuesday, 18 hours on a Wednesday, and 13 hours on a Thursday. (I work in a residential group home, so 24 hour shifts are common). That totals 54 hours, and the correct overtime breakdown should be:

40 regular hours.
8 hours at time-and-a-half, and
6 hours of double time.

Im using the following formulas: ...

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Overtime Calculation On Timesheet
" =(C2 >D2)*MEDIAN(0,D2-1/4,1/2)+MAX(0,MIN(3/4,D2+(C2 >D2))-MAX(1/4,C2)) "

approach to sort out Day/Night Hours. Its bomb proof!

A new situation demands overtime payments......start and finish time can be any time day or night (crap job!), overtime is payable after 8 hours. Thus I have day (0600-1800) standard rate, day (0600-1800) overtime rate, night (1800-0600) standard rate, night (1800-0600) overtime rate.

So, starting at 1400 and finishing at 0100 give 4 hours day std + 4 hours std night + 3 hours night o/time; whereas starting at 0200 and finishing at 1300 gives 4 hours std night + 4 hours day std + 3 hours day o/time.

I'm using Excel 2003 and 2007 so use the Excel 97-2003 format.

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I am having a little trouble with IF. My pest control sales people are paid on straight commission. In addition to paying them a sliding percentage of the total contract value I pay them 50% of everything above $100 they charge on the initial service.

calculating these formulas?

Attached is the payroll document.

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I am trying to calculate payroll. I have 2 columns where regular hours and overtime hours are manually inputed. They are then multiplied by their respective pay per hour columns to come up with regular and overtime pay. The next column adds these to get total gross pay. That gross pay is then multiplied by the FICA and FICA Med factors to figure those taxes(2 different columns). I then have a column the adds all deductions to get total deductions(Fed,FICA,FICAMed,St). The last column subtracts total deductions from the gross pay column to get net income. My problem is the net pay column is $.01 off sometimes.

I think what is happening is I obviously have all columns in dollar amounts with 2 decimal points. Some function columns have multiple decimal points in the answer and then are only showing the 2 decimal points. When those columns are used in the next equation, instead of using the dollar amount that is showing with 2 decimal points, it is remembering the multiple decimal points. This is resulting in being a penny off when I get to the end. How can I get the equations to use what actually shows in the columns(2 decimal points) instead of remembering multiple decimal places?

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I currently have an Excel payroll extract that populates a start date and end date via the calender control 11 user form.

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The users should only be able to select the first or the 16th of the month for a pay period start. Then they can only select the 15th or the 28th/31st for the pay period end.

What I am trying to do is have them select the month and the pay period start date, then the end date would automaticly be selected. But I don't want to have to create a bunch of loops to counter for the differing month end dates or leap years.


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I need to determine federal tax withholding from gross pay.

If gross amount (for S-0 = single no dependents) is
Over.................But NOT Over............Then Subtract.........And multiply
$0.00...............$195.00.....................$5 1.......................10%
$195.00............$645.00.....................$99 .......................15%
$645.00............$1,482.00..................$351 ......................20%
$1,482.00..........$3,131.00..................$447 ......................25%
$3,131.00..........$6,763.00..................$849 .....................30%

If gross is $400 then what are the total taxes taken out? Could someone please provide a formula?

I tried this one: =IF(M10

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We are guaranteed (right now) a 10 hour day. (we are on 4 - 10 hour shifts). So if we work 9 hours say on Monday, we get 9 hours of straight time and an hour of short work week (approx 80% of pay). Now if we work 11 hours on Tuesday (which they can do unfortunately) I get 11 hours of straight time and no overtime. We have to make up for the short work week hour. So a less complicated explanation would be if I dont work more than 40 hours per week, no overtime no matter what I actually worked per day. Seems pretty simple but what I want and need to do is to calculate it per day.

Mon 10 Hours
Tues 11 Hours
Wed 9.5 Hours
Thurs 10 hours

I should get:

Mon 0 overtime
Tues .5 overtime
Wed 0 overtime
Thurs 0 overtime

I got it to the point where If the day where we get short work week is first and overtime after that, it works. But if we work overtime first then get short work week later in the week, it wont calculate it. I know why it wont work now but I dont know how to make it work. LOL Here's a link to the file.

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I have a time sheet for my employee's that I need to calculate their overtime in 1.5x and 2x rates.

Their overtime totals are done in individule columns from D33 to S33. The first 4 hours per day are charged at 1.5x and anything over that is 2x. I want to show the 1.5x in one box and the 2x in another. I do believe that I need two formulas one in each of the boxes where the final totals would go.

Here's an example, in columns D37 to D41 the employee has worked 12, 14, 9, 16 and 14.5 hours. so that's 17 hours @ 1.5x and 8.5 @ 2x.

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I am trying to formulate a formula that will calculate overtime hours worked.
Now standard hours are 17:30pm - 20:45pm. Anything outside these hours are overtime. If the start time is 18:00pm then the person is still paid from 17:30pm @ standard rate regardless.

Now I am trying to work out a formula that will cover hrs outside of the standard hrs AND hrs unworked but paid for.

see attached! September tab {blue highlighted cells}

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I'm looking to calculate OT wages when they happen vs only at the End of Week totals. ie... if the employee hits 40 hours midshift on a Wed, I want to calculate what the total dollars would be for Wed.... a few hours at regular time plus what ever hours above 40 at time and a half.

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I have a report given to me formatted as general. These are overtime hours for 5000+ associates. The time is shown as 4.52 being 4 hours and 52 minutes.

If I sum 4.52, 5.1, .18... I get 9.8 when in fact it is 10hrs 20m. I need this to display as 10.2

In fact I have done it in the past but lets just say im ready for the weekend.

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i am creating a weekly time sheet for my company.the problem that i have is when the persons time reaches 40 hours, the time needs to be calculated in the overtime field. this is really tough for me when the person reaches 40 hours in the middle of the work day. I cant figure it out. i have attached the spreadsheet if you would like to look.

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Each employee has a different plan time each day of the week.
Mon - 9 Tues - 9 Wed - 7 Thur - 8 Fr - 7

Overtime is really counted after 40

There are 5 sheets for each day of the week mon-fri lets say sheet1..2...3...etc, on each sheet there is a column a with plan and column b with actual hrs. What I'm looking for is a summary sheet for each employee to see where they trend in OT after each day so...

person1 works 10 hrs on mon with a 9 hour plan thus 1 hr trending OT. On the summary page person1 would now show 1 hrs of OT. Now if they would work 9 hrs on tues it would still show 1 hr of OT. On wed however they worked 6 hrs so now the summary page would 0.

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I am trying to get my time sheet to work out right but for some reason the formulas are a little more then what I can do. My time sheet is set up on a weekly bases. I have a regular time line, an overtime line and a total time line. an example I have is I work 12 hours a day I need an 8 to show up in the regular hours, 4 in the overtime and 12 in the total hours.

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I need to keep the original format (though I've added a few columns).

Overtime in the State of Texas does not apply until after 40hrs have been worked. Then any daily hours over 8 can be applied retroactively. So I need a timesheet that shows overtime as regular hours worked until 40 hours have been reached, then separates the daily overtime from the regular column and places it in a daily overtime column. Shouldn't be too hard to find...Right?... Actually, thats been quite easyexcept for weekends. Saturdays and Sundays are usually overtime but not always.

The real problem is the beginning day of the pay period, if a pay period begins on any day other than Monday (Wednesday, for example,) then weeks one and sometimes three can never equal 40 hours each unless the assumption is that the days worked in the same week but prior or subsequent period are worked at 8 hours each. The formulae must make this assumption. How do I write a formula that assumes an empty cell actually has a value? :o

I know that its difficult (if not impossible) to offer any suggestions without seeing the time sheet itself, so, If it would be helpful, and anyone has any suggestions. Ive uploaded the week one of the timesheet as it stands now.

If you'd like to see the entire worksheet I've uploaded it to ....

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I have tried IF rules and realise these are wrong.


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I need to worked out Hours worked in a timesheet. This was the easy part, the hard part is the clause tha HR threw in, which is:

If you have worked and 8 hour day WITH 1 hr lunch then you qualify for overtime.
if you work a 8 hr day and work through your lunch (1 hour) (so equivelant to 9 hrs) you still do NOT qualify for overtime there for Overtime = 0.

This is cause some people work though their lunch to get overtime, but legally they have to have a break so we are not paying overtime for it. I have basically tried in a formula to replicate this but it works with some data and not with all.
attached is an example, as you'll see the formula works in some cells, but not others.

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[data] ...

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