Overtime Calculation On Timesheet
Apr 12, 2008
" =(C2 >D2)*MEDIAN(0,D2-1/4,1/2)+MAX(0,MIN(3/4,D2+(C2 >D2))-MAX(1/4,C2)) "
approach to sort out Day/Night Hours. Its bomb proof!
A new situation demands overtime payments......start and finish time can be any time day or night (crap job!), overtime is payable after 8 hours. Thus I have day (0600-1800) standard rate, day (0600-1800) overtime rate, night (1800-0600) standard rate, night (1800-0600) overtime rate.
So, starting at 1400 and finishing at 0100 give 4 hours day std + 4 hours std night + 3 hours night o/time; whereas starting at 0200 and finishing at 1300 gives 4 hours std night + 4 hours day std + 3 hours day o/time.
I'm using Excel 2003 and 2007 so use the Excel 97-2003 format.
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Nov 2, 2008
i am creating a weekly time sheet for my company.the problem that i have is when the persons time reaches 40 hours, the time needs to be calculated in the overtime field. this is really tough for me when the person reaches 40 hours in the middle of the work day. I cant figure it out. i have attached the spreadsheet if you would like to look.
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Nov 30, 2012
I thought I had everything worked out with this timesheet but I've discovered one more problem.
Weekly Timesheet.xlsx
The total overtime hours needs to show that anything over 40 hours in the Total Regular Hours cell is overtime. And it also needs to show only up to 40 hours in the Total Regular Hours cell.
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Feb 20, 2012
Basically I have a timesheet as follows:
Basic Hours Worked
Overtime Hours Worked
Day
Time In
Time Out
Hours Worked
Time Decimal
Lunch Hour
Number of hours
Mon
8:56:00 AM
4:50:00 PM
07:54
7.90
[Code] .......
To determine the hours worked from the times input I am using the following formula:=
HOUR(D65)+MINUTE(D65)/60
These formulas seem to be working fine but what I am stuck on is deducting and adding lunch hours and overtime hours.
The first problem I have is for example if an employee were to type the figure 1 in the Lunch Hour column for each day lunch is taken I would like it to be subtracted from the bottom total.
Also if any overtime were input on any day I would need it added to the totals.
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Jul 21, 2003
I’m trying to take an existing employee time sheet in Excel (Office XP) that has no formulae whatsoever, and add the appropriate formulae so that all an employee needs to do is enter the daily start and end times and the time sheet will calculate daily, weekly, and overtime hours worked. Among others, some of the problems I’m having are:
I need to keep the original format (though I've added a few columns).
Overtime in the State of Texas does not apply until after 40hrs have been worked. Then any daily hours over 8 can be applied retroactively. So I need a timesheet that shows overtime as regular hours worked until 40 hours have been reached, then separates the daily overtime from the regular column and places it in a daily overtime column. Shouldn't be too hard to find...Right?... Actually, that’s been quite easyexcept for weekends. Saturdays and Sundays are usually overtime but not always.
The real problem is the beginning day of the pay period, if a pay period begins on any day other than Monday (Wednesday, for example,) then weeks one and sometimes three can never equal 40 hours each unless the assumption is that the days worked in the same week but prior or subsequent period are worked at 8 hours each. The formulae must make this assumption. How do I write a formula that assumes an empty cell actually has a value? :o
I know that it’s difficult (if not impossible) to offer any suggestions without seeing the time sheet itself, so, If it would be helpful, and anyone has any suggestions. I’ve uploaded the week one of the timesheet as it stands now.
If you'd like to see the entire worksheet I've uploaded it to ....
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Jan 13, 2014
I'm been trying to create a timesheet that will auto calculate the hours of normal / overtime 1 / overtime 2
Rules:
Saturday / Sunday / Public Holiday = Overtime 2
Monday to Friday (8:30 till 17:30) = Normal (Auto
Monday to Friday (17:30 till 22:00) = Overtime 1
Monday to Friday (22:00 till 8:30) = Overtime 2
* If Public Holiday column is set to 1 then all hours will auto set to overtime 2
* If Breaktime column is > 0 then deduct from total hours calculate
Sample:
Name
Date / Day
Public Holiday
Start time
End time
Breaktime
Normal hour(s)
Overtime 1
Overtime 2
[code]....
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Nov 12, 2009
=IF(a9>40,(a9-40*1.5))
Obviously this is not correct because the result is FALSE.
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Feb 1, 2008
I use Excel 2007, and I need help with an overtime calculator. It pertains to a specific wage order, which has three basic principles:
• Any hours over 16 in one day are double-time. (2x)
• Any hours over 40 in a week are time-and-a-half (1.5x)
• Any hours over 48 in a week are double-time. (2x)
I worked 5 hours on a Monday, 18 hours on a Tuesday, 18 hours on a Wednesday, and 13 hours on a Thursday. (I work in a residential group home, so 24 hour shifts are common). That totals 54 hours, and the correct overtime breakdown should be:
• 40 regular hours.
• 8 hours at time-and-a-half, and
• 6 hours of double time.
I’m using the following formulas: ...
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Aug 2, 2006
We are working on a spreadsheet that would project what our labor cost would be for next week. I need some help in figuring out how to calculate overtime when an employee reaches 40 hours.
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Jun 23, 2014
As per attached spread sheet in the yellow highlighted cells, I am trying to input a formula to automatically calculate the hours between specific times for shift workers so I can easily calculate their penalty rates however I just cant seem to get it to work, the main issue being midnight.
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Apr 11, 2007
I am working on a project involving calculating time. It is a timesheet calculation. I was able to design the following layout:
.....A............B..........C..........D.......E.....F
1....Date.........Time IN....Time OUT...Hours... Total
2....01/01/07.....1830.......1930.......01:00...01:00
3....01/02/07.....1930.......2330.......04:00...05:00
4....01/03/07......830.......1900.......10:30...15:30
5
Column A is formatted for DATE. Columns B and C are GENERAL. Columns D and E are DATE format customized as '[hh]:mm'
The formula to calculate the time difference between the numbers in column B and C is located in column D. It is as follows:
=IF(C4<1000,TIMEVALUE(LEFT(C4,1)&":"&RIGHT(C4,2)),TIMEVALUE(LEFT(C4,2)&":"&RIGHT(C4,2)))-IF(B4<1000,TIMEVALUE(LEFT(B4,1)&":"&RIGHT(B4,2)),TIMEVALUE(LEFT(B4,2)&":"&RIGHT(B4,2)))..................
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Aug 4, 2013
My overtime pays is anything exceed over 8 hours per day or over 40 hours per week. Right now I can only calculate overtime by either over 8 hr/day or over 40 hr/ week. I need a way to combine both.
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Apr 21, 2014
I have an Excel sheet where users enter shift start and finish times (normal Excel time format) - for example: A1 might be 18:00 and A2 might be 06:00 for an overnight shift from 6pm to 6am.
All I need to calculate from these times are the number of hours to which an allowance applies, under the following conditions.
The allowance is paid for all hours worked between 18:00 and 06:00.After 10 hours, a shift becomes overtime and no shift allowance is paid.Shifts are regularly worked overnight (i.e. past midnight into the following morning)
Example scenarios include:03:00 - 15:00 would pay 3 hours of shift allowance09:00 - 21:00 would pay 1 hour of the allowance (as the shift becomes overtime from 19:00)03:00 - 21:00 would pay 3 hours19:00 to 08:00 would pay 10 hours (as the shift becomes overtime from 05:00 the following morning)22:00 to 10:00 would pay 8 hours
And so on.
I feel like I’ve got most of the pieces of the jigsaw, but I can’t put them together! I’ve got the following formulae working out bits of what I think I need:
[Code] ........
The above works out the number of hours before 6am and after 6pm respectively (which I can then SUM), and I believe also accounts for overnight shifts. This obviously doesn't include the more-than-10-hours criteria yet.
The larger formula now looks like this:
[Code] ......
…but this still doesn’t work properly! The sections referring to 1.25 were my attempt to get the shift allowance to stop if the past-midnight shift continues past 06:00, but I don't think it works properly.
I also know I’m probably using *24 and /24 more than I need to, but that’s partly so I’ve got a better grasp of what the formula is doing.
Once this is working, I'm happy using an IF… >10 formula to prevent the total number of hours of shift allowance being more than 10. However, I’m really struggling to find one single formula that will factor in shifts that might start before 6am and finish after 6pm (i.e. 05:00 – 19:00, which should pay one hour), shifts that might go past midnight and possibly past 06:00 the next day, and so on.
Lastly – not to try and complicate things further – there is an optional cell elsewhere, say A3, where a user enters ‘Y’ if the individual takes an unpaid 30 minute break at some point during the shift. This is to be deducted from whatever type of hours are being paid at the end of the shift. For example, if a shift is from 01:00 - 11:00 with the break, it would pay 5 hours with a shift allowance and 4.5 without. If the shift was 13:00 - 23:00, it would pay 5 without the allowance and 4.5 with the allowance. Is there a practical way of doing this, or does this become much more complicated?
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Nov 19, 2012
I'm working on a dynamic payroll spreadsheet that will automatically calculate the overtime worked in a week. Right now, I'm running into a snag. My issue is with the formula in Column R. Right now, as shown below, it is doing the calculation based on regular hours minus 40 to determine the OT time. The snag is very messy and it lay in this: while the row by row calculations for total overtime worked for the week is correct, the sum at the bottom is very much off. I need an accurate method to sum the hours of overtime for the given column.
Here are the guidelines for the pay periods and overtime:
1. The pay periods for the month go from the 1st to the 15th and the 16th to EOM (End of Month). This means that the pay period could end on any given day of the week. More on this in a moment.
2. A work week is defined as Sunday to Saturday.
3. Overtime is calculated based on the rule of anything over 40 hours in a given work week.
4. Holiday hours worked do not count towards the 40 hour mark in granting overtime since Holiday pay is automatically overtime.
If it were just a matter of a bi-weekly (every 2 weeks) pay period, I would simply state =IF(weekday(DATE)=7,Hours_Worked - 40,0), and tag a SUM(range) at the bottom. Unfortunately, with it being a semi-monthly (twice a month), the end of the pay period could be a Wednesday, so a reference to day of the week won't work unless the formula can dynamically determine which set of data to evaluate.
I'm completely willing to toss out the current method of determining overtime. This is the calculations sheet that references a cleanly formatted and designed time card on a tab called "Time Card", so this isn't the full workbook. In fact, once the whole thing is done, this calculation sheet will be hidden.
Columns M and N (which are formula referenced in Column P) are basic End - Start calculations and were hidden to simplify the display as well as the number of formulas displayed.
Column L (formula referenced) is a Yes/No display for if the date in question is holiday pay.
Excel 2003
H
I
O
P
Q
R
S
1
Start Work
Time Out
Day Count
[code].....
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May 21, 2014
calculate overtime in California. I found a few previous posts, but none that meet all of the requirements. Employees get overtime in CA for:
More than 8 hours are worked in a day (up to 12)
More than 40 hours are worked in a week
Hours worked on the 7th consecutive day (up to 8)
Employees get double overtime for:
More than 12 hours are worked in a day
More than 8 hours worked on the 7th consecutive day
To eliminate the the 7th day issues, I am just using helper cells for hours worked on the 7th day of the work week. So far, what I have is what I found in a previous post:
=MAX(0,SUM(A13:A26)-40-SUMIF(A13:A26,">8")+8*COUNTIF(Daily Total Hours,">8"))+SUMIF(A13:A26,">8")-8*COUNTIF(A13:A26,">8")
This will calculate the hours of overtime over 40 in a week and 8 in a day, but will not differentiate between hours 8-12 and hours 12-?
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Mar 19, 2008
This one should be a bit more simple, (vlookups I think)
I have a list of clients, and client codes
so:
CODE_____CLIENT
001 Mr. A
002 Mr. B
003 Mr. C
And on the time sheets, we must put the client, and the code.
So
0004 Mr D
But we have to type that in manually (code and client)
Can we use a formula, so that when we type the client, the code will appear? Granted that the name will have to be exactly perfect.
Also, how it it possible, to make a list of possibles to appear, when typinig?
eg, if I type Graem
a list will appear underneath saying the possibilities.
such as
Graem
-Graeme A
-Graeme B
-Graeme C
ETC.
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Dec 18, 2008
See workbook attached.
I'm looking for help to detemine rates so it automates in the sheet.
Can you give me assistance and code perhaps ? I'm pretty basic at V-Lookup and If functions. Is this the best route to take ?
All is explained within the workbook.
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Jan 1, 1970
Not sure where the best to ask this is so i'll do it here.
I have a h:mm time which i need to get converted into days/hours/minutes, creating an on the fly phrase of something like "2 days, 4 hours, 32 mins" for example.
eg: 26:45 (hours/minuts) to be converted to "1 day(s), 2 hours, 45 minutes"...
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Nov 16, 2009
I am having trouble with this formula
=IF(E4-D4 < 1/24*7.1,E4-D4,E4-D4-1/24)*24
it works well unless the staff member works past midnight. I get a negative hours worked value returned.
for eg
E4=8AM and D4 is 5PM i get an answer of 9 hours in F4, this is all good but if the start time E4=4PM and the finish is D4=1AM then I get the result of -15 hours in F4
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May 26, 2007
I have a system that enters the ID in the first column, the date and time in the second and third columns and the sense (IN/OUT) in the fourth column, for each employee that enters/exits the premises. Note that not only the in /out can occur over midnight, but also I have the situation of having two periods of the same employee in the same day.
The objective is to obtain in some way a daily report for each ID (employee).
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Aug 3, 2008
we work 8hrs 30mns for 4 days 7hrs 30mns for 1 day this is monday to friday
using Excel i need a formula that will add the following:-
a1 8.30
a2 8.30
a3 8.30
a4 8.30
a5 7.30
total 41.30
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Nov 25, 2008
I am trying to make a timesheet in Excel 2007 with a formula.
I want it to read:
IN = 8:30 AM, OUT = 11:30 AM, IN = 12:30 PM, OUT = 4:30 PM
The total hours will be 8 because there is an hour for lunch.
And if I work a few hours one day and leave before lunch, I want the calculation to be right. I found a formula but it wouldn't add the lunch hour and I added a +1 in the formula but it makes the calculations wrong for when I work for only 2 or 3.
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Oct 15, 2009
When people enter their hours I get them to do it in 24hr format, fine. BUT my problem is coming when I'm working out wages etc. I can get the user to enter 09:00 (start time) and 17:30 (end time) but then the cell works out the hours (cell 2-cell1) gives 8.30 in time format when I need it to show 8.5 (total hours worked)
This means when it goes to work out wages, it takes 8.5*hourly rate not 8.3!!
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Dec 19, 2009
I have made a work schedule for my local business and have set up a series of formulas that will fill out time cards that I could print out directly onto the paper time cards. The formulas that I have work except that if there are two subsequent entries that later will not return a value and result in an error.
If you could take a look at it that would be awesome. To use it you just need to type a name into the name column and a work time into the time column for that day. then in the other sheets( one for each worker ) it will set up the time card. The the error happens on Thursday, when Bob has an entry right after Fred. Then on Bobs sheet it gives me a #N/A.
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Oct 29, 2007
I have an Excel timesheet, and I am wondering if there is a way to have the timesheet default to PM after 12 noon, so the employees dont have to put in PM, they would just put their time and the sheet would default it to PM.
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Jul 30, 2008
I am making a timesheet
I have
Start Time, End Time, Break, Hours Worked. Then on the right hand side of my spreadsheet I started playing around with the current time etc.
I want to work out the time left in a working day(like a countdown), based on a variable number of hours of work in a day (here it is 7 hours) excl. breaksie. 7+breaktimeso I need 7+break - 'hours worked' to get hours and mins left
I worked out how to get hours worked easily enough,
=J58-LOOKUP(TODAY(),A:A,D:D)-LOOKUP(TODAY(),A:A,B:B)
where J58 is a cell that has the current time in it and D and B are the columns with the break time and start time in them.
Hours Worked01:59:48Current Time11:49:4807:00:00Break time: 00:30:0007:30:00
I am trying to subtract the hours worked (1:59:48 in this case) from 7:30:00. The hours worked can be updated every second using F9.
I know it's something to do with negativer times because of dates etc but I don't know what to do to make it work.
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Mar 21, 2009
I have a timesheet which calculates overtime and the sheet works ok. I've had help on this board constructing it and i'm well pleased so far. what i need for it now, is if there is an input cell with no data in it, i want the results cell to stay blank but at the moment i'm getting those horrid hash symbols.
The formula just now is end time minus start time, and from that a 45 minute break is deducted. The break is always the same so i have that in a cell on it's own and the formula does an end minus start, then - the break. What i'd like is when there's no data in the cells, leave the result cell blank...
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May 31, 2006
I need to keep track of my salesmen's time. However, the company will not pay for the first 45 minutes so I need a formula that says, if the time entered in under "worked" is less than 45 minutes, no time will be deducted. If the time entered is equal to or greater than 45 minutes, 45 minutes will be deducted. These are the columns needed and the Daily Hours would be the total of all the previous columns. WORKED TRAVELED LUNCH DAILY HOURS
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Sep 5, 2008
I am trying to formulate a formula that will calculate overtime hours worked.
Now standard hours are 17:30pm - 20:45pm. Anything outside these hours are overtime. If the start time is 18:00pm then the person is still paid from 17:30pm @ standard rate regardless.
Now I am trying to work out a formula that will cover hrs outside of the standard hrs AND hrs unworked but paid for.
see attached! September tab {blue highlighted cells}
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Apr 3, 2008
I'm looking to calculate OT wages when they happen vs only at the End of Week totals. ie... if the employee hits 40 hours midshift on a Wed, I want to calculate what the total dollars would be for Wed.... a few hours at regular time plus what ever hours above 40 at time and a half.
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