Prevent Formula References Changing When Deleting Rows
Apr 21, 2008
What I have is basically a form on the main sheet. Here other users can add and/or delete information in a form. I refer to the information in another sheet with formulas.
Now everything was great when using protections/ validations, to the where they fill in the information, but the problem occur when they are allowed to delete and remove rows.
This is something that I want to allow them, even though I do realise that this is something that many advice against it.
To begin with I found the post about changing relative references to absolute references (ConvertFormula). Still the formulas changes when rows are added or deleted and I would have to redo all formulas and run the macro again. I then found posts advicing on the use of the INDIRECT forumla. This formula was exactly what I needed as the formulas would not alter when rows were added/deleted. Now the problem is a combination of the use of INDIRECT and the the ConvertFormula. Now if I write a formula, for example:
=INDIRECT("'Sheet1'A1")
Then when I try to expand the formula over to the rest of the cells, then the references stay pointing at A1, when I want them to continue pointing at A2, A3, etc...
Now what I am looking for is some way to tell all my formulas, after expanding the original formula, that they should all have the INDIRECT function. If it was possible it would be great if you could implement it in the same way as with the absolute reference, for example:
For i = 1 To MyRange.Areas.Count
MyRange.Areas(i) = Application.ConvertFormula(MyRange.Areas(i).Formula, xlA1, xlA1, xlIndirect)
Next i
Now the above code sample does not work of course, as there should be xlAbsolute instead of xlIndirect, but I hope you understand my intention. Do anyone have the answer to my problem? Is there an easy way to implement the INDIRECT function into a big amount of formulas?
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Jul 11, 2006
On my excell I have a lot of data on sheet 2 that i automatically pull form a database.
I have this fomula in a cell on sheet 1.
= SUMPRODUCT(--( 'Sheet2'!P5:P50000=1),--('Sheet2'!T5:T50000>TIMEVALUE("01:00")))
The problem is that when the data on sheet 2 gets updated and more lines added, the computer changes my formula for the cell on sheet 1 as well. the new formula will change to
=SUMPRODUCT(--( 'Sheet2'!P5:P50126=1),--('Sheet2'!T5:T50000>TIMEVALUE("01:00")))
when there is 126 lines of new data addes in on Sheet2. Id only 50 lines were added in on sheet 2 then the Formula would change to
=SUMPRODUCT(--( 'Sheet2'!P5:P50050=1),--('Sheet2'!T5:T50000>TIMEVALUE("01:00")))
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Aug 31, 2006
I'm working in a workbook with several sheets, the first two collums of each sheet are =to the first sheet. some times I need to insert a line, but when I did that, I need to type again all formulas or drag the previous ones, and format again the cells. is there another way to do this?
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Mar 18, 2008
I have a form on a SheetA wherein all cells are referencing the data in cells on SheetB. When I delete or add a row on SheetB, the cells in that row on SheetA read REF#. I need the row in SheetA to be added when I add it in SheetB and vice versa for when I delete a row.
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Oct 27, 2007
Deleting rows that have dependent cells.
I have one sheet that uses a very simple formula for copying certain values from one cell to another sheet “=VALUE(Sheet1!B5)”.
My problem is that rows have to be deleted in sheet1 as the information eventually becomes expired and the following is displayed in my cell in
sheet 2 “=VALUE (Sheet1!#REF!)” Is there a work round this, to prevent the formula showing a #REF! Value.
Row 5 is replaced and the same formula has to be re-entered. Excel 97 used in our office unfortunately.
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Feb 14, 2013
I want to establish a link from my worksheets. Using the conventional link method I was able to link the values from my first worksheet to the second worksheet. My problem is when I delete a particular row. The reference of the second worksheet will have an error #REF! since I deleted those cells. Is there any way that I can link my two worksheets without any error that even if I deleted a particular cell/row the reference is still intact?
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Nov 5, 2008
I've got a workbook that I'm currently designing and I've just realised that I need to delete a few sheets, paste in some new template sheets and rename them. The problem is, I've already completed my summary sheets and I don't want to have to redo the values. Essentially, I just want to (temporarily) turn off auto-updating of formulas when cells / sheets are changed/moved/deleted.
For practical purposes: I need to delete the sheet named "Jan", paste in a new sheet "MonthTemp", rename "MonthTemp" to "Jan" and have all my formulas not updated (e.g. still referencing "Jan" instead of "#REF!")
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Mar 12, 2009
I am running a research experiment in triplicate. Upon generation of data for all three, I create an averaged value of the three. I then take this value and do more calculations with it on a separate sheet. I wanted to know if there was a way in which I could quickly generate formulas based on a changing reference cell.
Example Data:
V1A 28
V2A 26
v3A 30
AvA 28
V1B 20
V2B 22
V3B 18
AvB 20
Vxy represents the value of y sample, x triplicate. V1A being sample A, first triplicate. AvX is the average of the three values.
I want to be able to generate a formula that references AvA which can be applied to the cell immediately below to reference AvB. A simple example would be to square the average.
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Feb 18, 2014
I want to copy =d8*k10 into several cells, but the references keep changing. I've tried several things that I've found on the internet, but nothing seems to work and the I can't seem to copy to a columnof cells.
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Jul 30, 2009
I've got an issue where Formulas Referencing Cells on another sheet are getting changed automatically to refer the the moved cell data. The formulas on a sheet (2) refer to specific cells on sheet (1) within my workbook. I update Sheet(1) data with a macro. When sheet (1) updates, the present data gets shifted to the right.
In other words, I need to prevent the formulas from changing to reference the moved data values and keep referencing the initial cell with the new values. xample of change that occurs with update:
Correct:
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Jun 17, 2014
I have a vlookup which checks another sheet and imports data. The formula is as such:
=IF(ISNA(VLOOKUP(B17,Data!A$1:$C$40,3,FALSE)),"",T(VLOOKUP(B17,Data!A$1:$C$40,3,FALSE))) .
The problem I have is when I paste and amend data on sheet Data! it changes the formula to
=IF(ISNA(VLOOKUP(B17,Data!A$1:$B$40,3,FALSE)),"",T(VLOOKUP(B17,Data!A$1:$B$40,3,FALSE))) .
How do I prevent it from doing this?
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Mar 5, 2014
I have one sheet with all the formulas for the entire workbook and would like to copy and paste the formulas from Sheet 1 to Sheet 2...Sheet 1 to Sheet 3 etc. without changing the cell referening in the original formula. I am not too sure how .formula works.
Sub CopyAndPaste()
' To copy formulas from Summary sheet to their respective sheets
With Worksheets("Summary")
.Range("R3").Copy Worksheets("2").Range("X3").Formula = Worksheets("Summary").Range("R3")
End With
End Sub
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Oct 22, 2009
I have a number of statements within the Sheet Event Code (Excel 2007). Three times lately I have added a column and had to go back into the code and find all of the references that needed changing to reflect the new column.
I have been working on this for a couple of days and even tried EE, but to no success.
I have read that Defined Names / Constants should be used as often as possible, but even trying that, the VBA code errors out or "hangs up". Even within Bill Jalen's book (VBA and Macros 2007), there is nothing that addresses this, especially using Intersect.
Private Sub Worksheet_Change(ByVal Target As Range)
Dim rng As Range
On Error GoTo mEnd
Set rng = Sheets("Log").[F14:F10000]
If Not Intersect(rng, Target) Is Nothing Then
If Target = "" Then
With Sheets("Log")
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Jun 9, 2009
I have a macro which is copying data from several worksheets into one consolidation worksheet. When determining where to paste the data into the consolidation sheet, the macro includes some logic to find the last row that has data in it (using e.Range("A65536").End(xlUp).Row, where "e" is a variable holding the name of the consolidation worksheet).
Once all the data is on the consolidation worksheet, I have a second worksheet with formulas that link to the consolidation sheet. The issue I have is that the first step of my consolidation macro deletes all data on the consolidation sheet to ensure that no data is double-counted). I am deleting the data with logic that simply deletes all rows from 3 to 65536. Once these rows are deleted, Excel returns a #REF! error on my second worksheet which is linking back to this data.
Rather than deleting the rows on the consolidation sheet, I have tried using the Clear and/or ClearContents commands instead. This works (i.e., my formulas no longer error out), but results in the consolidation macro running very slowly (~15 minutes, compared to
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Sep 30, 2008
I have the following codes to delete all blank rows in column A
Dim lastrow As Long
lastrow = Sheet1.Range("A" & Rows.Count).End(xlUp).Row
MsgBox lastrow
With Sheet1
For t = 1 To lastrow
If Cells(t, 1) = "" Then
Rows(t).Delete
End If
Next t
End With
End Sub
Although it is working , it is not deleting all the blank rows at once, I have to keep pressing on the macro button running the macro several times, until all blank rows are completely deleted.
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Jun 19, 2009
i m working on an excel 2007 workbook with ms project functionality. in order to be able to use ms project from within excel i m using early binding. for those who dont know what early binding is: http://www.dicks-clicks.com/excel/olBinding.htm
this works fine if the user has ms project installed on his/her pc.
if the user does not have ms project installed i remove the broken references. this works fine.
but my problem is that when i remove the reference to ms project, my vba project will not compile correctly. thus each time when a user opens the workbook the user gets a "compile error in hidden module" , since the functions of ms project are not available.
for example i get a compile error in the following source
Public Function getResID(ResName As String, ActiveProject As Project) As Integer
Dim res As Resource
For Each res In ActiveProject.Resources
If res.name = ResName Then
getResID = res.ID
Exit Function
End If
getResID = -1
Next
End Function
i just want to know what i can do to prevent the compile error? would the use of late binding remove the problem? actually i dont want to use late binding since my source code is already very complex and it would be a huge effort to change it.
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Jun 6, 2006
I'm on a system using Windows XP with several user accounts. It's possible to share a document by putting it in a directory called, unsurprisingly, "Shared files' or somesuch. Anyway, I wish to put one of my Excel spreadsheets into this directory so that other users can see it. The workbook itself has about 10 worksheets and I want other people to be able to edit only one of them. So I used the "Protect Worksheet" option within Excel to protect those worksheets I don't want edited. However, I notice that it's still possible to delete a worksheet even though its protected. Is there a way to prevent from deleting worksheets?
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Apr 24, 2008
I have on a sheet, on say cell "J10" a formula "=A1"
Now suppose I to delete row 1, Then J9, which was formally J10, will now say "=#REF!" instead of "=A1"
Is there a way to maintain J9 (which was J10) to say "=A1" without giving a reference error?
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Oct 31, 2011
I have macro that brings information from outlook to excel. In the beginning of macro, it deletes range of cells. That destroys the functions that target those cells. Is there a way avoid that? Using some different method or ?
Code:
Dim olApp As Outlook.Application
Dim olNS As Outlook.Namespace
Dim myCalItems As Outlook.Items
Dim ItemstoCheck As Outlook.Items
[Code] ........
Running the macro messes up all funtions that targets those cells.
Like:
Code:
=DATEVALUE(MID(data!#REF!;4;2)&"."&LEFT(data!#REF!;2)&"."&RIGHT(data!#REF!;2))
This really great code to get data from outlook is originally: [URL] ........
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Apr 5, 2007
Contents of B2 are "=A2"
Contents of B3 are "=A23"
I want to select B2 and B3 and drag the formula to continue
Desired results:
Contents of B4 are "=A44"
Contents of B5 are "=A65", but when I drag the fill handle...
Actual results:
Contents of B4 are "=A4"
Contents of B5 are "=A25"
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Jun 15, 2009
I want to allow users to select a cell in a column, but not allow them to change the contents of the cell. Also, don't want to allow them to select all the cells on the sheet.
I'm guessing that I need to use the Change event, and restore the contents back to what they were before the change.
Is there a better way to do this?
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Mar 16, 2007
I have been searching for a way to prevent a user from changing a worksheet name. I ran into some code from the post below (see link) but I find that the code lets the user change the name and save the changed name of a sheet; only when the user selects a different sheet does it change the name back to the set name (sname) from the code.
I'm sure there must be a way to make this happen without deactivating the sheet, but I can't figure it out. Is there some other sort of event that could cause this to happen.
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Jul 6, 2006
I have a cell which references another cell (i.e. =A2). When I insert a cell above A2 the new formula becomes =A3. How do I stop it from changing?
I want to insert as many cells as I want above A2 and the cell reference will always be =A2. I played around with $'s but to no avail.
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Aug 28, 2007
I am trying to do a simple copy and paste of number of cells A42:H76 to another sheet (in the same workbook) and have all the references stay when pasting to the new sheet. Instead when I paste it I get #Ref and the cell formulas no longer point to the right cell (they are all off by the same number because I did not paste the cells on the same row/column on the new sheet). Also, they don't refer to the older sheet where I want them to refer to.
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Jan 11, 2007
I would like to write a macro that performs the following function:
I have a value in cell A1
In cell A2, I have the formula "=A1"
I want to make it so that cell A2 can never be directly changed; the only way to change the value in A2 is by changing A1. A2 should always equal A1.
I want a message box to pop up and alert the user whenever they attempt to modify A2, instructing them that if they wish to change A2, they have to change A1.
I had written this macro, and it kinda does the trick:
Private Sub Worksheet_SelectionChange(ByVal Target As Range)
If Range("a2") Range("a1") Then
MsgBox "text goes here"
Range("a2").Value = Range("a1")
End If
End Sub
When I attempt to change cell A2, I get the MsgBox popup and it works how I want it to. However, when I alter cell A1, I get the same popup before cell A2 updates (to be precise, the popup occurs after I click another cell). I would like this to be immediate and without a MsgBox.
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Mar 15, 2013
Say I have this data in worksheet
A
B
C
D
E
14/1/2012
1
2
3
4
15/1/2012
5
6
7
8
And this in worksheet 2
=A2
=B2
=C2
=D2
=E2
=A2
=C2
=D2
=E2
=B2
=A2
=D2
=E2
=B2
=C2
Now what I want to be able to do is when I add a new row to worksheet 1, in this case row 3, then the references in worksheet 2 either to automatically (or manually do it in one simple go) increase by one and now refer to the new row. So the references now become =A3, =B3, =C3 etc.
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Dec 19, 2012
I have about 85 files that I need to rename. These files contain data concerning delivery and quality data of each of our suppliers...1 file per supplier.
Current File Name: SupplierA 2012.xlsx
New File Name: Supplier A 2013.xlsx
Is there a way to do mass rename the files..
and that leads to my second question...each of these files contain vlookups to 2012 data...which is contained in the a file with 2012 in the file name. I need to replace source data file (i.e. 2012 Index) with the new file containing the 2013 data (i.e 2013 Index). Is there a way to replace that source data across 85 or so files using some time of mass find and repalce? All the cell references remain the same
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Feb 5, 2008
I have a large workbook with LOTS of large formulas. However they dont contain $ characters before the ranges as I haven't needed to manipulate them til now. Now I am changing the sheet and I cant seem to move or copy these cells without the ranges whithin the formulas changing! Is there a way to do this? If not is there a way in VBA that I can check through selected cellls and enter a $ before all the ranges?
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Aug 13, 2008
I have a table of consolidated data that consists of the date at which certain payments occur and their amounts that other sheets need to reference to perform calculations. I am currently using the formula below to put the data under the correct date column. =INDEX(ImportedData!$B$10:$DB$10,MATCH(B3,ImportedData!$B$4:$DB$4,FALSE)). The problem that I have is that the INDEX range, currently B10:DB10, will need to change depending on the number of files that are consolidated ie with more files the row will increase.
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Mar 30, 2009
When I enter this : =now(). it gives the local date and time in my PC in that exact cell. assume it is in (A2). when I enter in Any cell in the spreedsheet the sam formula =now(). then the previous formula (A2) is changed to the new date and time.
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