Pulling Data From A Text Report

Mar 28, 2007

First I copy and paste the text into Excel. All of the data is in column A because of varying lengths, which seems to work fine. I've already written VBA code (shown at the end of this posting) that reads the contents of each cell in column A, pulls out the key information (like the actual error code or invoice #), stores the fields in variables, switches to a separate tab that has a more user-friendly layout, locates the next empty cell in the appropriate column for the field, and puts the variable contents into the cell. I realize that the code currently has some variables that aren't being used and other basic issues, but that's not really what I'm after at this point.

The report itself includes billing errors, with each billing error separated by a series of asterisks. My current code works just fine for sections of the report like the first section in the sample below, where the billing error only contains a single invoice, error code, description, and action item. If the entire report was formatted in that manner, my task would be finished because it does those sections perfectly well.

But...if you notice in the sample report below, the third billing error contains more than one invoice, error code, description, and action item. Obviously, using my current code, when the macro encounters that section, it continues to function, but the rows do not align properly in the separate worksheet because there are extra invoices, error codes, descriptions, and action items. I just cannot figure out a way to have the macro keep the information aligned. In other words, in the third section of the sample report below, the billing error contains more than one invoice and item.

One approach that I've thought of is to try to count the number of rows between the cell containing the previous set of asterisks and the cell containing the next set of asterisks, because it's the information between each set of asterisks that I need to work with. But I haven't found a way to do that and don't even know if that's the direction I need to go or not. I'm pretty much lost at this point.

Here's a sample of the text report as it appears in column A (the fields are actually longer than this - I tried to simplify as much as I could for this posting): ....

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