# Creating Random Weekly Work Rota

Aug 4, 2006
What i would like to do is, create a random weekly work rota, so I just have to go in every week and let excel randomly but fairly creat a rota the employees so that they don't argue about whose doing what and just get on with the work. : D

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Nov 12, 2009

I'm trying to build a rota for work, with the aim to gradually make it more and more complex.

So:

First step - I have made a basic skeleton, Names going down, Monday with beginning and finish, Tuesday with beg and fin etc to Friday going across. With hours worked during the day being calculated, minus 30 mins for lunch.

=(24*SUM((D5-C5))-0.5)

Second step - Now, for instance if you begin or finish work between the hours of 11:00 and 14:00 I need to make it so that you don't loose that half an hour.

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Aug 11, 2004

I am currently trying to create a rota / rosta for work which will show people what hours they are required to work, in a format similar to below:

NAME | SAT | SUN | MON | TUE |etc >

Person A| 8:00 - 17:00 | 13:00 - 22:00 | OFF | 8:00 - 13:00|

Person B| OFF | 17:00 - 22:00 | 8:00 - 17:00| OFF |

This is simple enough to create but I also need Excel to calculate how many hours each person is working in a week and the total number of hours used per day and per week. I found out that I can do this using a formula to work out hours and minutes between two times. However what I would also like Excel to do is deduct the unpaid breaks which the person is entitled to, however this depends on the times that they work, i.e. in the example above Person A would be entitled to a 1 hour unpaid lunch on Saturday, a half hour unpaid tea on Sunday and no unpaid break on Tuesday. Therefore 1 hour would be deducted off the Saturday total hours, 30 minutes would be deducted from the Sunday total hours and nothing taken off the Tuesday.

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Oct 9, 2013

I am trying to create a table to display name of employees and their relevant rota. Attached is a spreadsheet as an example of one rota I have.

The rota at the top gives the 3 week rotation, the table underneath is the names and which week they start on and what week.

Trying to create a table at the bottom that when I put someones name in and change the date it will populate his rota for that day/week.

I have loads of different rotation plans and need to have them all together when I enter a date.

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Nov 21, 2013

I'm trying to create a staff rota which will populate a rota randomly when prompted - I have been trying to find some way of connecting the random lists and the staff names, though this has proved difficult (to say the least!). How best to proceed? I'm also fully aware of the possibility that my present design will also double book people (place then on reception and telephone duty simultaneously).

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Jan 16, 2014

I am facing a issue with arranging a data in excel as weekly reports by getting a random input in the form as mentioned in the attachment

Needed like below

Name 1-Jan 2-Jan 3-Jan 4- Jan...........

Ram 0 L 0

Ravi 0 0 0

rohan 0 0 0

sheel 0 0 0

Inputs are like below format

name 2-Jan 8-Jan

Ram L 0

Ravi 0 0

rohan 0 L

sheel 0 L

Attached File : formal needed.xlsx

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May 21, 2014

I have created the bulk of the worksheet, and I am now on the summary page. My challenge for the summary is looking up when someone's name appears in Column A on any of the sheets, then summing the hours per week that the person worked.

The main sheets are to track hours, and billable dollars per project, but the summary is to track total hours per team member per week to make sure staff is being full utilized.

In the examples I have attached Aaron's summary should have 13 hrs per week listed. I do not have the foggiest clue how to do a lookup on a name when the position and sheet is random, and return a value summed for each week.

On the summary sheet I did copy rows 1&2 so at least the summary columns match the sheets.

Example 1 is a sample of the detail on 1 of the 5 sheets that in this example could contain Aaron's name in any random place in column A. Example 2 is my hope for the summary page, that will sum those random hours per week matching the headers on the Detailed sheets.

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Oct 11, 2009

In MS-Excel 2007 dates seem to be limited to YYYY/MM/DD style, which I imagine there is a way to alter it into MM/DD/YYYY. I looked into MS Help, and a google search, and either I was using wrong keywords, or not, but I couldn't find anything to simply change date arrangement. If I am being unclear, I am talking about the function '=DATE(YYYY/MM/DD)' is what I want to change.

After I get that fixed, I need there to be a function to reproduce a 3-day work week (Mon, Tue, and Thur). e.g.:

10/05/09 [data] [data] [data]

10/06/09 [data] [data] [data]

10/08/09 [data] [data] [data]

Week 1 [data sum] [data sum] [data sum]

10/12/09

10/13/09

10/15/09

Week 2

10/19/09

10/20/09

10/22/09

............................

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Jan 28, 2008

i was asked to make a fair rota and i found this 1 on this website its useful but i need to add to it. if you download this work rota you will understand what i mean

http://www.ozgrid.com/forum/attachme...0&d=1154640274. i need to find out what the formula/macro is used in this work rota ...its exactly what i need but i need to add saturday and sunday to this rota and more duty columns as their is more employees and when i click the button it randomply places employees in different positions.

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Apr 19, 2007

I have a mastersheet that once I open I would like to generate a 3 digit serial number in cell C22. Once this file is opened and the number is generated I do not want the number to change at that point. I have a macro to save the file with data in certain cells. Once this macro is run and the file is saved I will need to be able to open that file to view info but the serial number can't change.

I would like to do this without an add-in so that any client can use file no matter there settings if possible

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Jun 2, 2006

Im an using excel to run a simulation of demand over a period of 200 days. i have an average daily demand of 7.75 and a stdev of 2.6. Is there any way to generate random numbers (for daily demand) based on this data?

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Aug 9, 2013

Here's what I'd like to do:

Have 10 columns... one column would be for the "1s", another for the "2s", another for the "3s", etc...

But I don't want to have them in straight order (i.e. 1 x 1 =, 1 x 2 =, 1 x 3 =, etc...) because the pattern is easily memorized, no matter what number he's working on.

I'd like to be able to hit a button (or something) and have each column shuffle (or randomize) the order in which the equations will be displayed.

So, a column might come up 3 x 6 =, 3 x 9 =, 3 x 1 =, 3 x 4 =, etc...

And next time it might come up 3 x 5 =, 3 x 2 =, 3 x 4 =, etc...

This way he won't be able to memorize any patterns and he'll actually need to learn his multiplication tables.

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Jul 27, 2014

I am looking for a product that uses excel to create a random test form a bank of questions. I have 50 questions in all and I need a random test of 35.

I can and have messed around with the following. Excel 2012

A

B

C

D

1

Random #

Test Number

Small-Sort

Random Question

I could even shorten it a bit by placing like this. MATCH(SMALL($A$2:$A$4,B2),$A$2:$A$4,0). Of course this is only the start and it would have in column B 1-50 and in column C&D 1-35 for the selection process. Then I was going to set up on sheet 2 my list of questions 1-50 and my idea was to use 1.1, 1.2, 1.3, & 1.4 for the answers to question 1 and then vlookup. so that when and if question 1 is part of the 35 random then I could pull the answers over as well. but as I started the 'animal' will get bigger and bigger fast.

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Nov 11, 2013

I am creating 100 random portfolios from a list of 10 assets. I have the return history of the 10 assets and I'm able to calculate the mean and standard deviation of each asset as well as the covariance/correlation between each of the 10 assets. I want to choose to portfolio with the least variance as well the portfolio with the lowest and highest return.

Would it also be possible to introduce a limit that constrains the maximum allocation to each asset at 25%?

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Mar 23, 2012

I have 800 rows of patient information, I need to sample 70 patients. I used the Random.org randomizer to get my 70 patients. That randomizer only gives me the line numbers such as 1, 8, 23, 45, 70, etc. I then need to go to Excel and just pick out the patients on those lines I was given above. Is there an easy way in Excel to have my spreadsheet of the 800 rows and create a (simple) calculation that will pick out the line numbers that I need all at once, so I do not have to go thru manually and choose the data from row 1, 8, 23, 45 etc to make my new spreadsheet with only my sample patients on it. OR is there a easy way to pick 70 random lines from a spreasheet..

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Jan 7, 2010

I have some VBA (using Excel 2007) that deletes and re-creates a bunch (20-ish) checkboxes in a spreadsheet. Since i'm using the controls-based checkboxes, Excel defaults them to object names of "CheckBox1, CheckBox2, CheckBox3, etc" as I create them the first time around.

Later on, i clear all checkboxes and implement the SAME checkbox-creating code to re-create all or some of the checkboxes, but Excel doesn't number them in order the second time around! I end up with something like "CheckBox2, CheckBox19, CheckBox3, CheckBox12, etc."

What could be causing my code to create things out of order the second time around? Is there a way to reset Excel's Checkbox-numbering iterator?

The code i'm using to create checkboxes is:

Dim x As Long

Dim BoxCell As String

BoxCell = ""

x = 0

'j gets passed into the sub as a "Long" somewhere between the values of 5 and 35

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Aug 11, 2014

Im looking to create random data for an athlete over about 4 months with daily tests, however when im using the =randbetween(*,*) function the data is too 'Random'. so im looking to create a trend in the data, like real athletes will have. is there a function in Excel 2010 that can do this?

The boundaries of the data are -336,416 (i know its quite a big range)

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Jun 19, 2007

In the attached workbook, the CASTINGS worksheet has a SOH ( stock on hand) column.

It looks up the SOH from the SOH worksheet (column 3) for each product on order for that week.

But how do I make week 2 use the SOH figure minus the previous weeks order, IF there was an order?

And so on until week 52.

The problem I have found is what if that product wasnt ordered for the last 4 weeks? Maybe I need a temp worksheet with all the products listed for all the weeks and a running total of SOH weather it is ordered or not?

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Jul 15, 2007

I would like to create a new more effective quick staffing board for work.

Name Start Time Finish Time Break Allowance Break Time 8 (then time period from 6 till 2300

BUT when I enter say a shift of say 09:00 17:00 I need this time period to block out on the board, hard to explain ...

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May 19, 2014

I am trying to create challenge/response cards. Each card will have a 5-digit number in the upper-left and lower-right corner along with a series of rows containing a line number and 3 pairs of challenge/response words.

Rather than have have copies of these cards, I want the central office to have a macro-enabled workbook wherein they can enter the two numbers from the card and have the challenge/response matrix regenerate on a worksheet.

So, essentially, I want the challenges random number generator seeded from one of the 5-digit numbers and the responses random number generator seeded from the other 5-digit number.

I am trying to use

Code:

Randomize(Seed)

where Seed is one of the 5-digit numbers.

The problem appears to be that, no matter what I use for Seed, the RND(-1) function is not resulting in different numbers.

I am using Excel 2007 and Excel 2010.

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Apr 20, 2012

I have written a 2007 workbook which contains 4 simple macros. One of the macros automates the process of saving the print range as a .pdf file. It works fine on my pc but when I send it to others to use, when they try the macros, they all return a 1004 runtime error.

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Aug 19, 2013

Maybe it is the layout but I was trying to keep it simple and just put hours into a cell for each employee.

I have 2 employees per day, one in the morning and one in the evening. How to get excel to add the hours for each employee at the bottom per month. Simple right?

Here is an example of what I thought would be so easy (first week in excel spreadsheet format)

sun mon tue wed thu fri sat

emp1 5 emp3 6 emp5 5 emp1 4 emp3 5 emp5 5 emp1 6

emp2 5 emp4 5 emp6 5 emp2 5 emp4 5 emp6 6 emp2 6

Is there a way to associate cells to look at values for each employee and add all the cells for the month?

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Jun 1, 2009

I have a table of data which represents data in different categories by week.

My ultimate goal is to have another table representing the data for each month - for instance - for each of the categories the data for :

06/04/2009

13/04/2009

20/04/2009

27/04/2009

is summed to make the data for the month of April.

The way I'm doing this at the moment is very long-winded

I'm using a whole new table - the size of the original weekly one - for each month. A calculation decides whether to effectively leave a cell blank or insert the appropriate data based on a date being within a particular range.

So in each "month table" there is the same list of week values:

06/04/2009

13/04/2009

20/04/2009

27/04/2009

04/05/2009

11/05/2009

etc.

but for each "month table" only the cells adjacent to the dates within the relevant month will return actual numerical values within them

This is an example of the forumula I am using in these tables:

=IF(AND(($AD7>=MIN($AE$5,$AE$6)),$AD7<=MAX($AE$5,$AE$6)),$C7,"NA()")

Then a master table sums the totals for each month.

I want to be able to keep this table but get rid of the ones for every month as the sheet is getting unwieldy!

I have tried several times to attach the sheet for clarity but each time upon trying to "Submit New Thread " I am getting page not found errors - the sheet is only 133KB and I have tried zipping and sending also - I can't make it any smaller.

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Nov 19, 2007

way to calculate the hours every one has done each week to make sure everyone has done the correct hours. I was about to start using a calculator and then realised it would take forever.

I've included a zip file of the excel file

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Aug 3, 2014

I want to create a monthly rota for 8 people to cover monday to friday. Only one person per day and I need to put this in a calendar .

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Feb 26, 2010

It is a formatting problem based on an INDEX formula i believe, but I am unsure where to start.

I have added a template where I have shown examples of what i want to achieve, the explanation is a lot clearer.

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Sep 13, 2013

I am currently working on a rota for my work. What I would like to code is that if a shift begins before 8am and finishes after 2pm it automatically deducts an hour for a lunch break. The spreadsheet currently calculates how long a shift is excluding any calculations for breaks, then checks whether that shift is a normal working day for the staff member, and returns the additional hours the staff member worked on that day. Separately, if possible I would like the spreadsheet to colour code each cell. So if a shift starts before 9am the cell fill color to be red, and if a shift begins after 1:30pm for the cell fill color to be dark red.

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Jan 12, 2012

I'm creating a restaurant rota spreadsheet and I need to calculate the hours for each waiter, which is easy enough. But I've got to include stand-by shifts and cover shifts into the rota for the staff and I'd like the formula to ignore the "standby" text, etc in its calculations. I know you can use the =IF(... function, but that only works with one value. As well, the standby shifts will change from shift to shift and week to week, so I need one formula that might encompass all these needs... if there is one!!

An example of my rota for you to see:

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

Total hours for week START FINISH START FINISH START FINISH START FINISH START FINISH START FINISH START FINISH

10:00 17:00

10:00 17:00 12:00 16:00

Lunch Hrs/Wk 18:00 #VALUE! 19:00 24:00

standby standby 19:00 24:00 standby standby o2 Cover o2 Cover

Dinner Hrs/Wk #VALUE!

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Oct 14, 2007

I am trying to create a rota in excel but I am struggling to get it to add up the total number of hours per week per employee.

It get a little complicated as they work split shift so they may do 4 hours in the afternoon and another shift in the evening going into the next day, example they may work 11.00 am - 3.00 pm and 8.00 pm untill 2 am.

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May 18, 2006

I need to pull out daily staff location schedules from a 20wk cycling rota. and produce daily shedules for staff and more detailed for the wolves above.

Attached file gives an idea of what I am trying to achieve.

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