Pull Out Daily Staff Location Schedules From A 20wk Cycling Rota

May 18, 2006

I need to pull out daily staff location schedules from a 20wk cycling rota. and produce daily shedules for staff and more detailed for the wolves above.
Attached file gives an idea of what I am trying to achieve.

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Showing Available Times On Staff Rota

Feb 26, 2010

It is a formatting problem based on an INDEX formula i believe, but I am unsure where to start.

I have added a template where I have shown examples of what i want to achieve, the explanation is a lot clearer.

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Rota Pattern - Create Table To Display Name Of Employees And Their Relevant Rota

Oct 9, 2013

I am trying to create a table to display name of employees and their relevant rota. Attached is a spreadsheet as an example of one rota I have.

The rota at the top gives the 3 week rotation, the table underneath is the names and which week they start on and what week.

Trying to create a table at the bottom that when I put someones name in and change the date it will populate his rota for that day/week.

I have loads of different rotation plans and need to have them all together when I enter a date.

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If Statement Next For Fee Schedules

Mar 25, 2009

I have to calculate a fee based on the following

.006 on first 2MM
.005 on next 2MM
.004 on next 25MM
.003 on next 50MM
.002 on remaining assets

The market value will vary anywhere from 2MM to 100MM. I'd like the result in one cell.
How do I write an if statement that does this without having to write a formula for each fee break.

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VBA Macro To Copy Schedules In Excel?

Feb 12, 2014

What I'm trying to is a .vba macro to run a copy of my team agents' schedule day by day on a different screen. There is an existing excel with different sheets, and the sheet I need to get is the one detailed day by day ('planning detaill'), but displaying only the current day. I have already done this part of the macro (attached).

Is there a way to do this with a vba macro?

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Creating Staffing Schedules Based On Train Times

Jun 16, 2006

Attached is a sample schedule form. I recived the data on the "Working" sheet in a Word file that is emailed monthly. THis shows a full month of arrival/Departure and passenger counts by Time of Day. I need to develop

1. a driver schedule that would indicate the time the driver needed to be at the station and how many passengers to collect. There could be both and arrival and a departure trip at the same time so this would also need to be considered. The sample data shows when passengers arrive and when they are expected to leave. Some will leave the day they arrive some the next day. Ideally I would like to be able to plan the number of trips to the station per day and at what times, whether it was an Arrival, Departure or a combo trip delivering departing passengers and collecting Arriving passengers on the same trip.

2. A housekeeping schedule also needs to be created showing how many rooms need to be available for passengers and at what times. It would also need to indicate if the passenger arrives and departs on the same day or if they stay over.

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Cycling Through 2 Arrays

Jan 24, 2012

I have an array that will open specific workbooks. But Now I need to append a Case Number to the beginning of the file, and I don't know how to cycle through two Arrays. I have been setting it up as:

Dim Report
Dim Reports
Dim WB AS Workbook
Dim WS AS Worksheet

Reports = Array("Case01", "Case02", "Case03", "Case04")

For Each Report in Reports
Then I open the workbooks and print them.
Next Report

Now I want to add in a 2nd Array, that will Append the 1st item in CRN to Reports, then the 2nd item in CRN to 2nd item in Reports. So it would look something like this.

Dim Report
Dim Reports
Dim WB AS Workbook
Dim WS AS Worksheet

CRNS = Array("0501202201", "0134851081", "9715288103", "1697774009")
Reports = Array("Case01", "Case02", "Case03", "Case04")

For each CRN in CRNS
For Each Report in Reports

Then I open the workbooks and print them.

Next Report
Next CRN

But that cycled through each CRN before moving to the next Report?

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Cycling Through Worksheets

Jan 21, 2008

I have 7 worksheets, each worksheet has a range of data, in the first instance 10 numbers in cells A1:A10.

I'd like to copy this range and paste it into another worksheet within my workbook.

Is there a way to do this, possibly using Dim WS as Worksheet and then using a For Loop?

Another problem I have is the necessity to paste the data from a columnar format into a row format, ie A1 stays as A1, but A2 would become B1 and so on..

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Auto Copying Cells Value That Changes Daily Without Affecting Daily Value?

Mar 20, 2014

I have the following scenario:

Cell A1 shows a specific value (pivot table value), but same A1 cell value might change if pivot table is refreshed.

So I am trying to automatically copy A1 value to another cell but I need to keep track of each value when pivot table is refreshed.

I have been researching about =Value formula, but it does not work properly since A1 cell reference will change each time pivot table is refreshed.

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Cycling Through 1 Dimension Of An Array

Aug 17, 2009

Using index, I know passing 0 as the row or column num returns the entire row or column.

So I have an array containing worksheets, and an associated column number:

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Cycling Through Files In A Folder

Sep 21, 2009

I'm a novice with VB, so go easy on me. I'm trying to write a macro to copy the same couple of cells from hundreds of excel files and paste them into one summary file. What I've written so far is:

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Date Not Cycling With Addition Of Time

Oct 26, 2011

Adding date and time. The code is listed below.

I have watched the code while running. The initial date FDateS and FDate(t) value is m/dd/yyyy (9/16/2010) and no time. FDateS has different amounts of time added to it. The issue I have encountered is that once it passes midnight, the date does not change but the time reflects the change to 00:00:00.

Public FDate(1000) As Date
Public FTime(1000) As Date
FDate(t) = CDate(Mid(FindData("sm_Sys_BatchOpenTime"), 1, 10))

For H1 = 1 To n
FDateS = FDate(H1)
For r =1 to 50
FDateS = CDate(FDateS) + CDate(FTime(r)-Ftime(r-1))

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Cycling Through Two Ranges To Complete Blank Data

Nov 23, 2011

Any way to cycle through two ranges and fill in blank cells. The worksheet has a "header"(A2:H2) that bascially determines how the rest of the sheet will be filled out. This header is subject to change if one of the headers is changes(see PLAN, and TRAN CODE in example).

PLANSSNDATEFUNDSRCTRAN CODEITEM CODEAMOUNT (CASH)56016999-99-9999FBLNK01699161.00022.00033.0060988999-99-9999fBLNK0150595.00026.00037.00

The SRC and AMOUNT(CASH) fields will always be complete. What I'm trying to do is cycle through AMOUNT(CASH) and if the field is not blank to then cycle through crng lookig for blank cells. If the cell is blank it should copy the cell above. This is where I'm headed but it will cycle through the same crng(A3:H3) every time.

Public sub Line_Check
Dim ccell As Excel.Range
Dim crng As Excel.Range
Dim hrng As Excel.Range
Dim hcell As Excel.Range

'skip A1, A2(add code to validate headers)

[Code] ........

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To Build A Rota For Work

Nov 12, 2009

I'm trying to build a rota for work, with the aim to gradually make it more and more complex.


First step - I have made a basic skeleton, Names going down, Monday with beginning and finish, Tuesday with beg and fin etc to Friday going across. With hours worked during the day being calculated, minus 30 mins for lunch.


Second step - Now, for instance if you begin or finish work between the hours of 11:00 and 14:00 I need to make it so that you don't loose that half an hour.

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Rota - Calculate The Hours Every One Has Done Each Week

Nov 19, 2007

way to calculate the hours every one has done each week to make sure everyone has done the correct hours. I was about to start using a calculator and then realised it would take forever.

I've included a zip file of the excel file

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Aug 3, 2014

I want to create a monthly rota for 8 people to cover monday to friday. Only one person per day and I need to put this in a calendar .

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Oct 6, 2009

I am trying to develop a spreadsheet that will calculate a cost based on a matrix. I am attaching a sample of the calculation created so far. The end result is in cell M13 and is highlighted in yellow. I kind of layed the formula out in a few different cells, so hopefully it would be easy to follow.

simplify this process with maybe another formula that I might not be aware of, or maybe show me how to get this done in VB code. I think VB code would be the correct way to go just not sure.

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Sep 13, 2013

I am currently working on a rota for my work. What I would like to code is that if a shift begins before 8am and finishes after 2pm it automatically deducts an hour for a lunch break. The spreadsheet currently calculates how long a shift is excluding any calculations for breaks, then checks whether that shift is a normal working day for the staff member, and returns the additional hours the staff member worked on that day. Separately, if possible I would like the spreadsheet to colour code each cell. So if a shift starts before 9am the cell fill color to be red, and if a shift begins after 1:30pm for the cell fill color to be dark red.

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Work Rota/Roster Calculating Hours

Aug 11, 2004

I am currently trying to create a rota / rosta for work which will show people what hours they are required to work, in a format similar to below:

NAME | SAT | SUN | MON | TUE |etc >
Person A| 8:00 - 17:00 | 13:00 - 22:00 | OFF | 8:00 - 13:00|
Person B| OFF | 17:00 - 22:00 | 8:00 - 17:00| OFF |

This is simple enough to create but I also need Excel to calculate how many hours each person is working in a week and the total number of hours used per day and per week. I found out that I can do this using a formula to work out hours and minutes between two times. However what I would also like Excel to do is deduct the unpaid breaks which the person is entitled to, however this depends on the times that they work, i.e. in the example above Person A would be entitled to a 1 hour unpaid lunch on Saturday, a half hour unpaid tea on Sunday and no unpaid break on Tuesday. Therefore 1 hour would be deducted off the Saturday total hours, 30 minutes would be deducted from the Sunday total hours and nothing taken off the Tuesday.

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Creating Random Weekly Work Rota

Aug 4, 2006

What i would like to do is, create a random weekly work rota, so I just have to go in every week and let excel randomly but fairly creat a rota the employees so that they don't argue about whose doing what and just get on with the work. : D

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Calculating Hours In Rota That Includes Text Fields?

Jan 12, 2012

I'm creating a restaurant rota spreadsheet and I need to calculate the hours for each waiter, which is easy enough. But I've got to include stand-by shifts and cover shifts into the rota for the staff and I'd like the formula to ignore the "standby" text, etc in its calculations. I know you can use the =IF(... function, but that only works with one value. As well, the standby shifts will change from shift to shift and week to week, so I need one formula that might encompass all these needs... if there is one!!

An example of my rota for you to see:


10:00 17:00
10:00 17:00 12:00 16:00
Lunch Hrs/Wk 18:00 #VALUE! 19:00 24:00
standby standby 19:00 24:00 standby standby o2 Cover o2 Cover
Dinner Hrs/Wk #VALUE!

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Oct 14, 2007

I am trying to create a rota in excel but I am struggling to get it to add up the total number of hours per week per employee.

It get a little complicated as they work split shift so they may do 4 hours in the afternoon and another shift in the evening going into the next day, example they may work 11.00 am - 3.00 pm and 8.00 pm untill 2 am.

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Nov 24, 2013

Is there a way I can count the number of different people in a column in any one day. The same persons name may appear more than once on the same day. My table is as follows:

Column A has my list of dates running from A2 to A500
Column E has my list of workers running from A2 to A500

My table of results is in a different workbook but basically what I need is this:

Nov 1 - Count how many people worked on 1st November
Nov 2 - As above
Nov 3 - As Above
Nov 4 - As Above
Nov 5 - As Above

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Counting Staff By Hour

Jul 28, 2014

I need counting the number of staff within a time period. Unfortunately the schedule structure does not allow application of the simple solutions I've found regarding this which results in this being more complicated. My example is attached. My start and end time are in the same cell. I have used the Left() and Right() functions to manipulate the times. I am unable to count the number of occurrences of between the start/stop times of all my employees in the array. The formula also needs to take into account a manually entered time on the actual day.


00:00 if F9:F42 = time is TRUE and I9:I42 = "" then count occurrences of 00:00 in scheduled times F9:F42 + if F9:F42 = time is FALSE, then if I9:I42 = time is TRUE then count occurrences of 00:00 in scheduled times I9:I42


Even when I think I've gotten close the midnight time crossover keeps throwing off.


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Staff Holiday Analysis?

Dec 17, 2012

My boss wants me to take the holiday info from SAGE for 80 employees and create a record on excel. He wants to know what holidays each employee has taken and is due to take throughout the year. As each employee works a different amount of hours and a different shift pattern, SAGE records their holiday entitlement in hours rather than days. I have attached an example of one employees details and if come up with an excel document containing similar information for 80 individuals - all starting on different dates and all having a different amount of holiday entitlement. He wants to be able to look at each employees record for the year and see not only holiday data but sick days too. I don't know where to start with this - I've thought about creating a workbook with 80 pages and create a 12 month calendar for each individual with days off marked on it?

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6 Lists Of Staff On Same Sheet

Feb 12, 2012

I have a table on a sheet called Contracted Staff. Table has staff names down the side and along the top is training needed.

Training H & S. fire. General training
Lucy. 5/4/12
Jeff. 5/4/12
Dawn. 5/4/12

I would like on a training summary sheet to tell me who hasn't completed the training. I know I can use auto filter to select blanks to get who hasn't done it. However I want to print every training and list on the same sheet.

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Feb 25, 2014

From the attached data is it possible to create a formula to count the number of staff in post that are line managers?

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Nov 6, 2008

I am trying to work out a % score for a telephone operator. To explain further, I would monitor a call that an agent takes. The agent starts at 100%. There are 20 points to be scored and they are scored like this

1 - Yes
0 - No
left blank - n/a

B3 counts the number of entries in the column
B2 counts the number of 1's in the column
B28 = B2/B3

Seems to work fine until the agent makes a fail which would enter a 0 in the column. Somewhere I think I need to take account that there are 20 possible fails or passes?

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Sep 17, 2013

Currently I'm working on functionality in my staff holiday spreadsheet and I've come up with this amazing idea for a calendar overview for month by month.Now the sheets I currently have is summary and jan to dec.

I plan on adding the sheets Jan (Cal) to Dec (Cal) now this is when my idea gets nifty - The calendar view will import the information from the month table and will show it on the calendar.

For example X has 1 holiday in July for the 20th - this will show up on the calendar as "x on holiday", I'm still working with spreadsheets so I'm not sure if excel is powerful enough to do this - but is this actually possible?

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How to get the card# from staff ID as lookup value? ask.PNG excel question.xlsx

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