# Rota - Calculate The Hours Every One Has Done Each Week

Nov 19, 2007
way to calculate the hours every one has done each week to make sure everyone has done the correct hours. I was about to start using a calculator and then realised it would take forever.

I've included a zip file of the excel file

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Oct 14, 2007

I am trying to create a rota in excel but I am struggling to get it to add up the total number of hours per week per employee.

It get a little complicated as they work split shift so they may do 4 hours in the afternoon and another shift in the evening going into the next day, example they may work 11.00 am - 3.00 pm and 8.00 pm untill 2 am.

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Dec 14, 2013

Please refer to attached sheet.

I am using the attached to schedule the employees. All I want is a formula to add up all schedule hours per week per schedule in cell R2,R3 and R4.

Book2.xlsxâ€Ž

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Feb 13, 2014

calculate overtime hours from daily time entries.

Normal hours are 7.6 per day

Time 1/2 is hours over 7.6 but no more than 2 hours

Double Time is all hours over that.

I have the spreadsheet with the days of the week in one row and at the end I have 1 cell for Normal Hours, Time 1/2 and Double Time. I need a formula that will work out overtime off each day and add for all days of the week and enter data into one cell. So all normal hours are in Normal hours and Time 1/2 and Double time are automatically calculated once hours are put in per day manually.

WedThurFriSatSunMonTuesTotal Normal HoursTime 1/2Double Time 10101068

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Aug 11, 2004

I am currently trying to create a rota / rosta for work which will show people what hours they are required to work, in a format similar to below:

NAME | SAT | SUN | MON | TUE |etc >

Person A| 8:00 - 17:00 | 13:00 - 22:00 | OFF | 8:00 - 13:00|

Person B| OFF | 17:00 - 22:00 | 8:00 - 17:00| OFF |

This is simple enough to create but I also need Excel to calculate how many hours each person is working in a week and the total number of hours used per day and per week. I found out that I can do this using a formula to work out hours and minutes between two times. However what I would also like Excel to do is deduct the unpaid breaks which the person is entitled to, however this depends on the times that they work, i.e. in the example above Person A would be entitled to a 1 hour unpaid lunch on Saturday, a half hour unpaid tea on Sunday and no unpaid break on Tuesday. Therefore 1 hour would be deducted off the Saturday total hours, 30 minutes would be deducted from the Sunday total hours and nothing taken off the Tuesday.

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Jan 12, 2012

I'm creating a restaurant rota spreadsheet and I need to calculate the hours for each waiter, which is easy enough. But I've got to include stand-by shifts and cover shifts into the rota for the staff and I'd like the formula to ignore the "standby" text, etc in its calculations. I know you can use the =IF(... function, but that only works with one value. As well, the standby shifts will change from shift to shift and week to week, so I need one formula that might encompass all these needs... if there is one!!

An example of my rota for you to see:

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

Total hours for week START FINISH START FINISH START FINISH START FINISH START FINISH START FINISH START FINISH

10:00 17:00

10:00 17:00 12:00 16:00

Lunch Hrs/Wk 18:00 #VALUE! 19:00 24:00

standby standby 19:00 24:00 standby standby o2 Cover o2 Cover

Dinner Hrs/Wk #VALUE!

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Oct 9, 2013

I am trying to create a table to display name of employees and their relevant rota. Attached is a spreadsheet as an example of one rota I have.

The rota at the top gives the 3 week rotation, the table underneath is the names and which week they start on and what week.

Trying to create a table at the bottom that when I put someones name in and change the date it will populate his rota for that day/week.

I have loads of different rotation plans and need to have them all together when I enter a date.

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Mar 6, 2010

I have a running time sheet daily. It has 2 columns for Labor and 2 columns for travel

i.e. travel From / To 1300-1400 calculate 1 hour then travel home 1600-1700 1 hour this is calculated by the date entry 01/02/10 I have another calculation that tracks by the date i.e. 01/02/10 then Next job which all works fine.

The problem becomes how do I calculate a weekly total labor and travel by the date So added another column called weekly hour’s labor and use the Weeknum to determine which week is which day/date so the first Monday in January 2010 is week 2

2 problems

Having many multiple day / date entries are the same date x 7 days Monday –Sunday

(Relies on the date entered and the weeknum) 01/03/10 each line is complete however the dates carry over as does the time

When trying to calculate each row x 3 same date time then the value will be incorrect I need to calculate

Say 9.5 hour labor from the date 01/03/10 not 28.5 hours and then calculate the total weekly hours

01/03/10, 9.5 hours labor, 3 hours travel

01/03/10, 9.5 hours labor, 3 hours travel

01/03/10, 9.5 hours labor, 3 hours travel

i do have work and travel times for each job on the same line (separate columns) but I display the total here by date to summarize the totals

i have tried sum products and sumif to avail. I am using Windows XP SP2 with MS Office 2007

how do i calculate weekly hours by date and weeknum ?

Total Work per day

Total Travel per day

Daily....................

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Jan 13, 2014

Lunch is not paid. Holiday and vacation hours get calculated at the regular pay rate. Overtime is anything in excess of 8 hours per day and/or in excess of 40 hours per week and/or over 5 working days per week. Saturdays for most the employees will be overtime because it will be their 6th workday of the week; but it will be regular time for one employee as it will only be his 5th workday of the week.

For accounting and payroll purposes, we need the totals to display in both hour and decimal format.

So far, I have Lunch, Regular and Overtime hours figured out, but I still need to work with Saturday, Vacation and Holiday hours. Also, currently, the time in and out has to be typed in with the colon and AM or PM. Is there another way to input the info without having to type in those items? I'm trying to make it as user friendly as possible.

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Feb 21, 2013

Is there a way to conver a persons time spent (given in weeks) to adjust/convert to show per month. Attached is the sheet. Do note that week 2/25 - 3/1 is a combination of Jan and Feb so hours should be logically divided into jan and feb...

Name 2/18 - 2/22 2/25 - 3/1 3/4 - 3/8 3/11 - 3/15 Feb mar

Tom 40 10 0 20 ?? ??

name

2/18-2/22

2/25 - 3/1

3/4 - 3/8

3/11-3/15

Feb

Mar

tom

40

10

0

20

??

??

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Dec 29, 2013

I'm having difficulty to calculate hours between 2 or 3 days exclude non working hours.

Attached is the example of start date with time & end date with time.

The situation is like "when the case log in till the case assist in working hours." so i will get the hours from case log to case assist.

Testing.xlsxâ€Ž

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Apr 4, 2013

find a formula that will calculate the hours between the two below values but only take in to consideration the business hours (from 9 to 17) and exclude any weekends?

08/03/2013 13:32:00

02/04/2013 09:32:50

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Jan 26, 2007

I am trying to add together the total hours for a given week.The spreadsheet is used to show the total hours worked from the signing off and on times given.

CELL C11 CORRECTLY SHOWS THE TOTAL FOR ONE DAY AS 08:30 AND F11 AS 07:30. BUT WHEN THEY ARE TOTALLED IN CELL B13 IS SHOWS 1122:00 INSTEAD OF 16:00.

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Sep 25, 2013

I'm trying to create a time sheet to calculate how many hours worked in a week, Once it reaches 40 hours, The excess over 40 hours goes into a "overtime" cell. The "40" hours remain in the regular hours cell.

Attachment 267704

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Aug 4, 2013

My overtime pays is anything exceed over 8 hours per day or over 40 hours per week. Right now I can only calculate overtime by either over 8 hr/day or over 40 hr/ week. I need a way to combine both.

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Sep 6, 2007

I have a series of data in different columns, one of them is the date (daily, for like 5 years, exept weekends and national holidays), but I want to make another table with weekly data (which should be the sum of the daily data in a week, for each column). I thought there might exist any combination of formulas for that, to put once and drag it, and maybe it's pretty obvious, but even though I thought about it a lot, I couldn't find the solution.

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Jun 12, 2014

I have two columns with total hours worked at different places and a grand total for both together in a third column.

I'm trying to sum the total hours for the week so far from Thursday till the following Wednesday for each week.

I want the wookbook to look up todays date and tell me what the total hours are for the current week

I'm using Excel 2003 - see the file attached

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Sep 30, 2008

I have two rows one with the nr of weeks and another with revenues like that:....

i need to calculate the cumulative sum without inserting another row in the week that i define like an input so it could be changed.. for example the *** sum in the week 5 shloud be 900.

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Aug 14, 2012

I am creating a load file for software from Excel. Based on our planning calendar and delivery time, I need to calculate the Delivery day.

Excel File as follows:

Planned Delivery Time Planned Order Day Planned Delivery Day

8 days Thursday (Need a formula that says 8 days from Thursday would be Friday)

13 days Tuesday (Need a formula that says 13 days from Tuesday would be Monday)

I have attempted with simple formulas adding time, complex formulas, and cannot find a simple solution that works for days of the week.

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Dec 27, 2008

to calculate no.s of workdays between two given dates,

1.We work 06 days a week (so only Sunday is OFF)

2.What if I have some holiday between the given dates + Sunday OFF

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Jul 28, 2009

Need a solution for calcuate a week in user enterd date?

Example

A1 A2

07/01/2009 1

07/01/2009 5

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Oct 18, 2006

Daily i import sheets into excel and the sheet name is uniformed to the following

20061017_BNKREC - 20061018_BNKREC - 20061019_BNKREC ..........

just for clarity purposes

[2006] = year, [10] = month, [17] = previous day, [_BNKREC] = report type

I'll be creating a graph to which shows account balance by week, by account.

The data will be coming in daily. i know i will need to create either a dynamic range or copy my data into a new sheet. My head is spinning because i need excel to somehow (either in a formula or VB) determine what WorkingWeek the sheet is in. I dont want to have to keep adjusting formulae or ranges when import a new sheet..

bare with me here as its hard to explain ................

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Nov 9, 2012

On a excel sheet I've got columns, each column represents a weeknumber. I want to calculate the so-called 4 wk average for each row and for each week and this is the formula I use:

(value*Tvalue)+(value*Tvalue)+(value*Tvalue)+(value*Tvalue)/(Tvalue)

(this is not the actual formula but simplified, that's not really important).

It's the checks that make things a bit more complex. If a value of a weeknr is zero, skip it, but if the next value is also zero, just skip the formula alltogether and make it a zero (or text like "false"). So another thing that has to be accounted for is that if a value is zero, the next weeks value is taken instead.Example (see included file):

I want to calculate the formula (mov 4wk avg) for the third value for week 12, which will make the formula

(0.2*6)+(0.3*6) now there's a zero on week 14 so I skip it, then formula will be:

(0.2*6)+(0.3*6)+(0.6*6)+(0.9*6)/(6).

Right now I'm doing this in VBA with a lot of variables and a lot of if statements.Is there an easier more effective

I know the example sheet is a 2007/2010 version but I need to accomplish this for 2003.

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Jul 19, 2014

I have two processes that has to run depending of the week number of the year. So even weeks has to run "sub 2" and odd weeks has to run "sub 1".

Weeks with number 1,3,5,7,9,11,13,15 etc has to call "sub 1" and weeks 2,4,6,8,10,12,14,16 etc has to call "sub 2".

The filenames consist of "name_name_YYYYMMDD.xls" (example: SteveSmith_Runningshoes_20140719.xls)

So vba needs to calculate the week number by reading the YYYYMMDD of the filename and then call the correct sub.

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Dec 28, 2009

I need to calculate the absolute week and have found a formula to do so. Is there a way to embed/execute this in VBA?

TRUNC(((StartDate-DATE(YEAR(StartDate),1,0))+6)/7) where StartDate is the date which you are trying to find the corresponding week number (for example Now().

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Sep 28, 2011

Any example of counting the # weeks/days between two dates?

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Jan 9, 2012

I have a drop down box that chooses the week number of the year (This is based off of a series of data from another sheet).

I need some kind of formula that calculates the following Friday based on a week number. Say for this year (2012) The following Friday for "week 1" is 1/13/12.

(This is for payroll information and I'm trying to calculate the pay date based of of data from that week)

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Aug 6, 2013

Of the 52 weeks in a year, I want to know the week number that a date falls in, e.g. date - 05/08/2013 falls in Week No. 32. What's the formula to get this answer?

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Dec 2, 2013

My spreadsheet is set up so that Column A has dates and Column B has a value. How can I calculate the total number of values for each day of the week? I've tried a few formulas but they either didn't work or didn't actually take the value into consideration and just counted all the 'Mondays'. I'm not sure if that's clear enough, but if we're just looking at Mondays to simplify it:

Monday, 1 January 2000: 2

Monday, 8 January 2000: 5

Monday, 15 January 2000: 0

Mondays: 7

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Jun 16, 2009

How to calculate the Hours

Check the attached file

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