Filter Rows To Display Only Records Having More Than One Entry
Nov 20, 2009
I can view the data how I need to by conditional formatting and pivot tables but HR wants to get rid of all rows that: only have 1 accounting line per document such as Doc MI310712 in attached sample So I only want to display records if there is more than 1 accounting line for each document
My understanding of Excel is that in order to get rid of rows that a VBA macro is needed since there is no function to do it. My VBA is limited but is there a way to specify criteria in a filter to hide the rows using a formula?
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Apr 25, 2014
Book1 and Book2 are workbooks that I have modified in order to protect private information.
Book1 will have 11,000 records (my example Book1 has only 100). I need to rearrange Book1 such that it looks like Book2. Book2 has 20 complete records from Book1 combined into one single row, and my example Book2 has populated 3 rows only (3 rows x 20 records, making 60 records now appear on 3 rows only).
Macro for getting Book1 to Book2? 11,000 records in Book1 will take a lot of hours to transform into Book2 unless a macro can do the job for me.
Book1.xls
Book2.xls
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Feb 10, 2008
How can I FILTER a range and display the unique items, one below the other, WITHOUT blank cells - with only a FORMULA. What I came up with is shown in the attached WB. I would like to present the countries like in C11:C15.
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Jan 20, 2014
I am new to to VB Scripting, filter the records. In the attached file there are multiple records which needs to be filtered. Once all the records are filtered, i want to delete the entire row of that record(s). I want to filter column 'F' with the values mentioned in Sheet2. I tried recording a macro, but it is not allowing me to do so as the macro has some limitations. The search and delete row loop The main purpose is to delete the row of the value, if not found, move on to next value in Sheet2.
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Mar 22, 2007
I have a challenge when using autofilter.
In the attached file I have sales reps with sales numbers.
I found out from Ozgrid to use subtotal formule in C2 to sum only lines visible. Ozgrid, thx a lot for that input.
However, in cell C3 I want to count number of records, but when filtering sales rep "A", then formula "counta" still counts all records, i.e. 27.
What formula should I use to count only visible records, e.g. 7 records for sales rep "A"?
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May 4, 2007
I have a spreadsheet with two sheets. One with car sales on and 1 with cars that have been sold on.
In the sheet that contains cars if a car has been sold i type sold in the price field and move it to the sold sheet. This is done by cut and paste. This is very time consuming as you can imagine.
Is there a way i can create some sort of if function that when i click a button searches for all records that have the word sold in it and moves it to the correct sheet?
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Jan 8, 2008
I have a very basic table of customers. In one column there is duplicate data. I guess in most cases an Excel user would only want to filter the table to show the unique records only. In my case I want to do it the opposite way round, to delete the unique records so I have multiple occurrences of strings that appear in that one column. I've used the "Conditional Formatting" trick, which is great = COUNTIF($G$1:$G$44000,G1)>1 highlights all of the strings that appear more than once. What I'd like to do from there though is to either just have that data, and to remove the unique records.
Either that, or.. is there some way to have a field/column which shows "True" or "False" if such a string has appeared more than once in a column. Auto Merged Post;I forgot to mention.. the reason I'd want a column of "True" and False" would be because then I'd have the ability to sort/group the data into all the recurring records and all the unique ones. I'd then be able to do away with the unique ones by just copying the recurring ones.
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May 2, 2013
How to write a code for displaying multiple data in sheet2 row wise.
I want to use IF condition with for loop.
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Apr 21, 2007
give me the script (syntax) and place to be written it in a form in ms access 2003.
1. Text box1 should be displayed the value of field1 from table randomly, when I click the command button1.
2. Text box2 should be displayed the value of field 2 of the same record, when I click the command button 2.
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Mar 15, 2007
I know how to use an Advanced Filter to sort for Unique Records Only and copy them to a new column, but I am looking for a way to do this automaticly everytime I update my worksheet.
I have a worksheet that populates an e-mail distribution list based on what you imput. Some e-mails are duplicates and I would like to eliminate them automatically before I Concatenate them into a single cell.
I imagine this could be easily done using VBA, but I am not firmiliar with writing any code so it is above my head.
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Mar 11, 2009
i need to use the advance filter=>unique records only feature from my macro... how would i do tat? i have 3 columns... column A has records which are repeated... column B and column C's values for a corresponding column A's value are the same...
A B C
a 3 6
b 4 7
c 8 9
d 1 2
a 3 6
b 4 7
.... and so on...
i need to use tat feature so tat i can filter column A alone and then copy column A, column B and column C's value to columns E,F and G...
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Jan 8, 2010
I have an excel file that gets records from access database. I have a field named "Class" in column C which starts at row 4. I want to filter the records in such a way that only those records with Class equal to whatever value I put in cell B2 will be shown.
For example:
A B C
REPORT
Filter Class: _______
ProjID Name Class
001 Project A 4
002 Project B 4
003 Project C 4
004 Project D 8............
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Jul 3, 2006
I am very new to Excel/VBA. I have created a "Customer Complaint System" in excel and have designed a user form for users to enter new complaints.
My next step is to design a Search or Look up form for viewing the complaints where users can choose to look up complaints by either Complaint No or Customer or Month.
The worksheet that stored my data is called "ComplaintData" which is hidden. In the sheet "COmplaintData" I have following 10 Columns:
Column A - Complaint No
Column B - Date
Column C - Customer
Column D - Contact Person
Column E - Product
Column F - Batch
Column G - Category (This relates to Complaint Category)
Column H - Description
Column I - Account Manager
Column J - Month (This just takes value from B and converts to month, so hopefully I can sort by month if required..)
I did see a few examples of look up forms but am struggling to customise them to suit me.
Ideally I need a combobox & textbox in serach field. So user can choose the "Search by" category using combobox e.g. Complaint No, Customer or Month and then enter the relevent text in the textbox to carryout the search.
and then use labels & listbox to display the related fields on the form. The reason I prefer labels is that I do not want users to edit the info. and listbox to show multiple results out of which user can choose specific one....e.g. when user does a search by Customer, I want listbox to show the various products that customer has logged complaints for.
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Jul 7, 2006
I have a product Database with 11 columns. I am trying to build a Search/look-up userform.
I found a brialliant example of the same posted by Roy, UK. I have copied the same and its working well, but with a few little problems.
Here's what I've got:
I have a userform with a Combobox (called Combobox2) where it shows all the products from column B in the worksheet "ProductData". In the worksheet "ProductData" , I have 11 Columns with headings from B1:L1.
When user selects a product from the dropdown list (from Combobox2), all the details related to that product from other columns are displayed on the userform via labels.
This part is working fine....except that the values in Combobox2 are taken from activesheet and I want them to come from worksheet "ProductData".
I have hidden the sheet "ProductData".
Second Part is, I have about 20 products in the Database and all of them have a Product Specification Sheet in PDF format. I am just wondering, if there is any way I can have a button on the userform that can used to open this PDF datasheet for the product thats being lookeed up by user.
What I mean is, if user selects productA from the combobox2, then it displays all the info about the the ProductA on the labels on the usewrform. and if user clicks on the "View Data Sheet" button then it opens the Datasheet PDF file for ProductA.
Below is my code for the first part:
Option Explicit
Private Sub ComboBox2_Change()
Dim ws As Worksheet
Set ws = Worksheets("ProductData")
Dim Ncell As Range
With Range("B2", Range("b65536").End(xlUp))
Set Ncell = .Find(ComboBox2.Value, LookIn:=xlValues)
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Feb 10, 2009
A worksheet has a column named "Grade". There are may entries into this column, and most are used multiple times. I'd like a list in another location (to use in a list box on a user form) that contains all of the unique entries in the "Grade" column.
I know how to do the Advanced filter for unique records, but when I add different grades to the column, the filtered list does not update to reflect the addition. Do I need to run a macro to run the filter after every new entry?
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Aug 22, 2006
I have a folder which has 200 files. I have extracted data from these files based on autofilter criteria. But there are many duplicate records extracted for the criteria. I need only unique records . Below are the codes. Where to I add the criteria for search records:
Sub ExampleSearch()
'Note: This example use the function LastRow
Dim basebook As Workbook
Dim mybook As Workbook
Dim rng As Range
Dim rnum As Long
Dim mnum As Range
Dim FNames As String
Dim MyPath As String
Dim SaveDriveDir As String
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Feb 3, 2007
I have a macro (below) that takes a CSV File and creates multiple worksheets and then filters specific records out of each newly created sheet. The creation of the sheets works fine. But, after setting the filter and then deleting the selected records, when I try to 'Show All', which should leave the unfiltered records, I get an error indicating something is wrong with the 'ShowAllData' method.
Here is the macro up to the point where the error occurs: ...
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Jan 14, 2010
I'm having a problem deleting duplicates from list in excel. I’ve attached a sample. I’ve tried the following:
1-Advanced Filter, Unique Records Only
2-Remove Duplicates function in Excel 07.
3-Pivot Table
4-Colour Conditional Formatting, sorting by colour
5-B2=IF(A2=A3,”Dup”,”Not-Dup”). The entire column returns “Not-Dup”
6-I’ve tried to resolve using the fix shg & teylyn suggested to Hillto in this thread, but am unable to get the ‘Numeric’ Keypad to appear in the ‘Find’ Function.
[url]
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Dec 22, 2009
I have been modifying a workbook and the original macro will send to the sheet Results once the "Search" button is clicked, but I have found that this macro is displaying duplicate records. Can anyone help me put in an auto filter to find only unique records? My second workaround option is if someone can help me remove the go to/select sheet option from the "Search" macro so that a user will not automatically be sent to the Results tab and will instead hit the "Confirm Category Selection" button (which auto filters before sending the user to the Results tab).
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Jan 8, 2010
If you navigate on the file menu in the excel window to: Data>Filter>Advanced Filter
Then select:
Copy to New location, Unique records only. You can arrive at the macro
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Nov 2, 2008
I am trying to use an advanced filter to extract records that meet the criteria in the blue input cells. I can't get the criteria correct to allow me to meet the 3 conditions. There are duplicate names in the list so I will need to use unique records only option....
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Aug 12, 2010
In Excel 2010; the pivot Tables drop down filter is limited to 10,000 records. if more than 10,000 are available then a message saying "Not all items showing" is displayed at the bottom of the list.
Clickin on the message would display a window saying: "This field has more than 10,000 items under one or more parent items. Only the first 10,000 items are displayed under each parent item."
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Jul 25, 2013
I have a spreadsheet which is used by users unfamiliar with Excel. They are using the filter to select records, however when this is used some records appear which have no entry in the cells of that column. Can I overcome this? There is no data in the blank cells, other than a data validation drop down.
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Jan 3, 2009
Looking for a formula that will only display the last entry in a column.
ex: Column A has data that is sporatic. (mike, "blank", "blank", fred, mary, "blank" ,john. I want to display in C1 the last entry, "john")
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Jan 31, 2007
I am trying to filter a list where I can enter a value in a criteria box and it will filter the list just with those entries that meet the criteria entered in the box.
E.G If I have a list containing the name Jones 3 times, and Brown 7 times, I want to type the word Jones in a criteria box and it will sort the list to only show the 3 Jones entries
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Nov 20, 2012
I have a form control listbox, which is populated with filenames from a specific directory. When the user selects an entry I need that text to appear in a cell in the workbook. This is then concatenated with a folder path to open the file to copy and paste some data out into another workbook. I have tried...
Code:
Sub GetWrbkbkname()
Dim strlist As String
strlist = Sheet1.Listbox18.Text
Sheet1.Cells(1, 1) = strlist
End Sub
But receive the method or data member not found error. The cell link property just returns the position in the list! I need the text!!
The only workound I could think of was populating a space in the SS with the directory contents and using the cell link value in a choose function to return the selected workbook name.
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Jan 12, 2013
A stab in the dark here, but is there any way to be able to 'jump' to a particular position within a filtered list. My list has around 20,000 items in it and I'm having to go through each one systematically to make edits on the relevant line and it is so laborious trying to find the correct place in the list every time.
Is there anyway to be able to may be key in the first letter or two letters to avoid all the continuous scrolling to find the relevant entry?
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Jul 24, 2012
I have a standard bar graph with 2 sets of data: 1 dataset on the primary axis and 1 on the secondary axis. I have defined the legend entries fairly specifically so the descriptions are long. I have also inlcluded a 'rank' value into the graph which doesn't appear on the graph as the values on either axis aren't at a range that allows it to display. However, I want to display the rank value in a table below the graph. However, when I add the table, the legend entries are so long, the graph gets 'scrunched' and looks terrible.
Is there a way to either:
1.) Only show the rank data in the data table below the graph?
or
2.) Show only the data in the data table below the graph and not the legend entries?
or
3.) Another option to display the rank data on the graph?
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Nov 7, 2013
I'm wanting to filter a set of data by inputting in to a cell. And it works perfectly...
VB:
Private Sub Worksheet_Change(ByVal Target As Range)
If (Intersect(Target, Range("B4")) Is Nothing) _
Then
Exit Sub
End If
Cells.AutoFilter Field:=2, Criteria1:="=" & Range("B4")
End Sub
The only thing is I now need is for the code to clear the filter if the cell (B4) is blank. It currently filters out all the data if the cell is blank.
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Jul 30, 2008
Is there a way to make Advance Filter show the most recent (highest row)unique entry instead of the first entry (lowest row)?
For instance if a spread sheet has
1 1
1 2
1 3
2 1
2 2
2 3
3 1
3 2
3 3
I want to keep the "1 3", "2 3", and "3 3" entry, not "1 1", "2 1", and "3 1".
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