Macro: Analyzes Data In 365 Sheets ( Named "1" Through "365") And Creates A Table/report With The Results

Mar 13, 2007

I have a procedure that processes data in a spreadsheet. It analyzes data in 365 sheets ( named "1" through "365") and creates a table/report with the results. When I run this on a scaled down version of my workbook (5 instead of 365 worksheets), the result is almost instantaneous. When this is on my normal workbook, the initial processing is about 1 second per day on Day 1, and the last day it speeds up to almost be instantaneous. It is not a linear relationship between the processing time (still working to get more exact timing information). Also, even if I limit my processing to 5 or 10 sheets, Days 1-10 are always slow and days 350-365 are always fast. The code being run is in the structure as shown below:

numSheets = 365
For counter = 1 To numSheets
x = CalculateSomething(counter)

Private Function calculateSomething(counter As Integer) As Integer

Dim strCounter As String
strCounter = counter

With worksheets(strCounter)
For i = 0 To someNumber
For j = 0 To someDifferentNumber
'Data analyzed on worksheet
End With
End Function

The functions obviously aren't copied and pasted/functional, but the relevant efficiency stuff should be there.

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Use A Macro That Creates Sheets And Places Formula In Cells

Jun 20, 2006

I am trying to use a macro that creates sheets and places formulae in cells but the resulting formulae are not what I coded. Here is similar

Function CreateSheet(i As Integer)
Dim CellAddress As String
Set Adjustment = Worksheets("Sheet1").Cells(6, 3 + 4 * i)
Celladdress = Adjustment.Address(ReferenceStyle:=xlR1C1)
With Selection
.Offset(22, 9).Formula = "=Sheet2!B14*Rating!" & CellAddress
.Offset(23, 9).Formula = "=Sheet2!C14*K4*Rating!" & CellAddress
.Offset(24, 9).Formula = "=Sheet2!D14*K5*Rating!" & CellAddress
End With.............

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Jul 21, 2011

I have a set of four pivot tables on a sheet that I need to programmatically change a Report Filter (Page Field) so I can create sets of reports in an automated fashion. This will be the first step in that process. The change will involve choosing > 1 Role each time the code loops through based on Named Ranges I've defined that are associated with that Role.

My code thus far:

Sub TestCode()
Dim pt As PivotTable
Dim pf As PivotField
Dim pi As PivotItem


emm_dc_gsr is one of many Named Ranges that will contain a variable number of elements. Just using the one right now to see if I can get the code to work, I'll eventually make another Named Range/Array of all them so I can loop through each Report ("ReportPick").

I want the Report Filter to consult that Named Range for its values and apply those values to PivotField "Role" that is used as a Report Filter.

When running this code above, I get a "Role" Field that says "All" but no values (the table is completely blank), with no evidence as to why it'd be blank (all filters in every Report, Column and Row are working normally and are filled in). When I choose a value manually after the code is run, the pivot table values populate. Do I need to somehow index the Named Range in that loop? I'm just confused about this step right here:

For Each pi In pf.PivotItems
If pi.Value = RolePick Then
pi.Visible = True
Else: pi.Value = False

When I've run other versions of the code, I've gotten an array version of it to "work" using LBound and UBound, but it never chooses the right two values even though those are verified as stored in the array via a pass-through. It chooses the first few values in the Report Filter.

Here's the corresponding code for that:

For i = LBound(myArray) To UBound(myArray)
pf.PivotItems(i).Name = myArray(i, 1).Value
pf.PivotItems(i).Visible = True

I do not care if I use an array or a Named Range. I just want something that is simple and works. Passing the values directly from the named range seems easiest to my brain, but I'm open to anything and I'm clearly missing something (probably silly).

I also have no idea why " .AutoSort xlManual, .SourceName, .EnableMultiplePageItems" is necessary though every piece of sample code I've seen seems to have some variation of it.

(Using Excel 2010, Windows 7.)

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Oct 12, 2007

I have a Pivot table.

Rows: City, Restaurant, Cashflow
Column: Date (Month/Year)
DataField: $Amount

"City" might be 7 cities
"Restaurant" may be 32 restaurants, some in some cities; but not other
"CashFlow" can be either "Revenue" or "Expense"

The layout of the Pivot table is nice, only shows the Rows where a State, Restaurant, and CashFlow entry exists for at least one Date on that row. And there are no extraneous rows for combinations that don't exist.

Now.... the trouble...

I added a Calculated Item, "Profit" which = "Revenue" - "Expenses".
Now, every possible combination of State and Restaurant appears in the pivot table displayed. Only the "Profit" (calculated item) is shown for the previously hidden rows; and of course it's "$0.00" since there are no "Revenue" or "Expense" entries.

How can I get the Pivot table to not display the results of a Calculated Item row, when there are no entries otherwise for that row combination?

Is there a way to condition the Calculated Item to not calculate if there are no data entries in the addends for a particular combination?

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Jun 17, 2009

I'm trying to create a pivot table, but there is a problem. Although my data only has 2 years (1996 and 1997), it creates a new year it calls "blank," and a lot of the data that is supposed to be under 1996 and 1997 appears under this "blank" year. How do I fix this? See the attachments for the data and pivot table.

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Jan 24, 2010

i have a workbook with 30+ sheets and i want to create a new sheet containing a table from aprox 6 values from the others.

i have done this in the past by typing =(then select the cell from the sheet i want)

while this works it is very time consuming and filling down after i have done 1 row gives the wrong results

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I'm trying to find a macro that will report how many values are returned in a pivot table. For example, if there is 5 values returned, I want it to return the value "5" in a cell If there are 10 values returned from the pivot table, I want to return the value "10" in a cell

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Feb 22, 2007

I did a data table yesterday and it worked. I tried again today and the results are incorrect. They are coming out as a constant (the same result as the original formula). Has anyone had this happen before and figured out how to fix? My spreadsheet is fairly complex. Does the data table formula need to refer to the "base" cells? For example, if the formula refers to cell F15, but in F15 the formula is +C15, does my data table formula need to use C15?

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Nov 10, 2008

I am interested in finding vba code that I can enter as an add-on for a weekly training report that I receive.

An example of the weekly report is attached. A Computer based training program populates the reporting tool with the date that the course was completed. Each week a report is generated as attached with the dates completed filled in the matrix.

The goal is to: Report the total percentage of training completed. I would like to be able to run a vba add-in that will determine what rows have entries. Perform a countA on the date fields. Sum the counta's and populate a cell with the % complete. In one simple touch of a button or keyboard function that can be ran each week without editing the code. These reports are filtered by department and the size of the matrix change all the time.

The hang up I am having is making the code dymanic enough to figure out what cells are filled and calculate and populate by that factor.

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Dec 27, 2007

I am building a tracking process for marketing and relationship management purposes. My company has a database (Advisor's Assistant - which the server is on site) that is for lack of a better term very limited. I have tried to identify if we have the capability to use SQL in excel to pull the information we want but that avenue looks bleak, since my co-worker that is pretty tech-savvy has had very little luck working with the database provider to get to information we want.

Anyway, I have determined that I can get the information I am interested in by way of several reports that the current database will do and printing them to a .pdf file. Then by way of a program called Able to Extracted I can get them into an excel format. The problem I am trying to solve is using excel to pull the information I want out of these twice converted reports into a format that means something in excel.

Only the reports reach excel they have many empty cells and some of the information is offset and does not follow the same pattern as you scroll down through the report. I have attached part of one of the reports. I would like to automate the process of searching the data and creating a new format that I can use a pivot table to create reports off.

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Apr 30, 2008

I'm going to try to explain this as accurately as possible. This is my first post, and I'm seriously struggling with VBA, but i'm confident that someone out ther will have done this before.

I have a single workbook which has a single datasheet, and further sheets representing different months of the year.

Sheet 1 ("Data") contains the following columns and data:

DateStart MileageEnd MileageBusiness TripBusiness Mileage
01/05/2008013 get 13
03/05/200826100 euro 74
04/05/2008100113 adf 13
07/05/20081131238 alex begg1125
09/05/200812511288 service 37

I then have a series of Summary sheets which are supposed to summarise the data on this single data sheetl. But this is where I have issues.

Basically, from the list of data above (running from 1st may 2008 - 31st December 2008), I want to pull out, per month all of the trips in that month. So for May (shown above) I need the date, business trip name, and the business mileage where the business trip name <> "".

To compound the issue, the columns that these are moving into are columns 1, 2 and 6 in the summary spreadsheet.

I have used some example code from cpearsons website to give me a list of nonblank cells in the Business Trip column, and this has worked, but I can't pull the other two columns out effectively.

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Dec 27, 2009

I want to name three sheets (sheets will have a different name every month so I refer to them below as Sheet(1), Sheet(2), and Sheet(3) (Their sheet index)) using a vlookup in VBA. I want the code to promt the user for input and based on the entry, I want to use a vlookup to name the sheets. There are three "lookup tables" on a sheet named "Ref" that I have defined as Table1 (used for naming Sheet(1)), Table2 (used for naming Sheet(2)), and Table3 (used for naming Sheet(3)) that I want to reference in the code. I also want a code to check the first MyLookUp1 which I have attemped below, but I do not know if I am doing this correctly. Below is my bad VBA attempt so you get an idea of what I am trying to do. Also, attached is an exaple file.

Sub namesheets()
Dim MyEntry As Variant
Dim MyLookUp1 As Variant
Dim MyLookup2 As Variant
Dim MyLookup3 As Variant
Dim MySTRING As String
MyEntry = Application.InputBox( _
Prompt:="Please enter an Item:", _
Title:="Lookup sheet name", _
MySTRING = MyEntry
MyLookUp1 = Application.VLookup(MySTRING, Table1, 2, False)
If IsError(MyLookUp1) Then Exit Sub
ActiveSheet.Name = MyLookUp1....................

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Jun 29, 2007

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If i change the sheet name below, B21:F21 would also automatically change.

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Aug 19, 2013

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"The pivottable report was saved without the underlying data"

(ideally without refreshing all pivot tables using a workbook open event as this will cause a 10-20 second time-lag)

p.s. the file used to work fine before I added an extra pivot table (there are roughly 10 pivot tables in the file)

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i attached link to sample and its contains employee sheets and Report sheet ,and in Report sheet there is comment


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I'm trying to write a macro that will look up information about clients that result from a pivot table. Depending on what two inputs are put into the pivot table (coverage, existing or target company) the client names that the vlookup needs to reference will change.

The vlookup information for each client would paste into a different cell on another worksheet, and change depending on which clients came up in the pivot table. So the macro would need to look up clients from a specified range that the pivot table is in.

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Feb 23, 2008

Last week I posted a question related to formatting a cell to return a Day of the Week versus a numerical representation IE "Wed" instead of 02/20/2008 12:00AM. The solution provided worked for me:

1) Format cell to DDD MM/DD/YYYY HR:MN. Cell range (A1:A500)
2) Format destination cell with DDD. Cell range (B1:B500)
3) Destination cell (B1) = to original cell A1
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May 13, 2009

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In other words, when "List"b7 = worksheetb5 , then worksheetb3 is pasted to Listc7.

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Feb 2, 2009

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•Both ranges on “primary_data” and “qty_movement” worksheet are variable, as accts are left off or kept on depending on the daily activity so the ranges are never set.
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•If a match is found on the “acct” sheet then I would like it to either replace the acct so they match on both worksheets or just to recognize those accounts correspond with each other and do the below.
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i need to elaborate on anything, the attached sample sheet shows what i want to do, but without any formulas or code.

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Nov 17, 2006

See the attached:

1/ Need to be able to populate a table with the following data (or as illustrated in ' Sheet 1'.

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phase 1 phase 1 phase 1 phase 2 phase 2 phase 3 phase 3 phase 3

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May 19, 2008

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Feb 8, 2008

I am working on building a better report manager using named ranges

1.) Loop through the workbook and find all named ranges
Output the named ranges to a worksheet

2.) Read the values from the worksheet and print each one

Seem simple enough and is really just first step
Would also like to store all print settings next to each named range to be modified by user as needed and used to format report before printing each range as needed

But I'm getting ahead of myself.
First is to print a named range

My code is below
Error msg:

Run Time Error 91
Object variable or With Block Variable Not Set

Debug points here:

Set rngPrint.Name = wsPrnt.Range("B" & lngRows).Value

1. Loop through all named ranges and output to worksheet. This part works fine:

Option Explicit

Sub GetNamedRange()
Dim nName As Name
Dim wb As Workbook
Dim wsPrnt As Worksheet
Dim Row As Long

With Application
. ScreenUpdating = False
.DisplayAlerts = False
.Calculation = xlCalculationManual
End With

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Jun 2, 2008

Now what I am looking to do is search my spreadsheet for specific criteria and then copy and paste these rows of information to a new sheet.

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In other words, I want to find every entry for January, copy just that data's rows and paste them to the January spreadsheet, February to February, etc. My date fields are in column A.

I also want to do the same with representatives names found in column B.

This will break down the data for each rep and each month. Using the filter, then copy and pasting would be cumbersome.

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