Avoiding Formulas In Many Rows

May 7, 2006

I have a simple spreadsheet that will be used by others for records management (rehabilitation case management). I have entered the code for most of the 'stuff' that I need to make the workbook easy and simple to use, and get the data back to head office each month.

Because the users will be emailing their records and I haven't yet worked out a way of sending just the "open cases", I need to keep the workbook/worksheets small (and to maintain good programming).

In column L, I have copied this formula from L2:L501:


Column K is where the case-managed person works and so column L returns the geographical location value. Obviously it's blank until the case is opened by starting a new record and entering each field with data. For example, the user can select " Finance" from a validated drop-down list and the adjacent cell (to the right) will look up the value and return "Parramatta".

How do I translate the cell formula to some VBA?

I suspect that the static VLOOKUP range in the formula (LOCSTAT!$A$1:$N$299) will need to be dynamic range as well - I can follow the instructions for a single column dynamic range, but I am also getting lost working out how I can create a dynamic range for all data on a dedicated worksheet.

I'll be able to translate a solution to other cells as well

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Avoiding #NUM!

Sep 13, 2005

I've got a couple of formulas for doing in single step:


but I'm unable to avoid those #NUM!

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Jul 9, 2014

I have a perfect formula


It does exactly what I need , it does not calculate on empty rows , but it calculates on heading rows , how can I modify to avoid this.

See file attached , I don't want the value on b6 when I drag downwards.

07 09 value avoiding.xls‎

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Oct 18, 2009

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Avoiding #VALUE Error

Jan 25, 2010

Attached is a worksheet to show...

1 - D2- because the supplier has no address it shows up as "0" can you guys help me fix that to show nothing?

2 - Can you guys help me build a formula for E8? Right now I have it as $C8*$D8 it works fine until C or D is empty it gives me the #VALUE because I have a formula in D. Because of the #VALUE my formula in E14,15,16 does not work.

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Jul 29, 2006

I am multiplying cells and copy down the column to make it easy.

Cell D17, has "=A17*B17" in it. This is fine when there are numbers to compute, but when there aren't, D17 will display "0". How can I have cell D17 remain empty if nothing is put into A17 and B17?

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Apr 7, 2014

I am trying to avoid double counting two separate rows with the same columns. For example:

StockFund AFund BFund CFund DFund EFund FFund GCountDesired Count

If I have two stock codes the same in column A (not necessarily one below the other), I only want to count one of the occurrences per fund. So I would like to avoid counting the duplicate records for funds C and D. The desired outcome for the total holdings of LKOH should be 6 and not 8.

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Avoiding Circular Reference

Jun 25, 2009

Let's say I have a sheet called Category. Column A contains code; column B contains description. Now I have another sheet in which either column F contains a category code or column G contains a category description. I want to look up the code in column F if the description is given or the description in column G if the code is given. I thought I might be able to do something like:

in F2: IF($G2<>"",INDEX(Category!A:A,MATCH($G2,Category!$B:$B,0)),"")
in G2: IF($F2<>"",INDEX(Category!B:B,MATCH($F2,Category!$A:$A,0)),"")

(and then copy the formulae down the rest of the columns of course). In other words, if the cells were both empty then there would be no common dependency; it would just set them both to empty. However, if I provided either value then it would overwrite the formula in that cell so there would be only one formula left and nothing to be circular dependent about.

However, it must be looking at the condition itself and seeing the two columns in common because it is coming up with a circular dependency. I thought I might be able to trick it by having IF(INDEX($G:$G,ROW())<>"",... but it still doesn't work.
This sort of situation must crop up from time to time. How do we get around it?

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Nov 17, 2009

I have the formula =today()-g3 which works fine to let me know how many days a loan has been out. However when there is no date in column g i get #value! errors. Can anyone reccomend an alteration to the formula to avoid these errors showing up as they dont look great.

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Sep 10, 2008

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Our workbook has many worksheets, each with tables generated from queries that have multiple columns. On the first sheet we have arrays that refer to the other worksheets. Such as:

{=SUM(IF(('Prime Change Orders'!G$2:G$10=C17)*('Prime Change Orders'!D$2:D$10

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Apr 22, 2006

I have a worksheet of Users with columns pertaining to first, middle, and last names. I want to allow duplicates in each column but not a completely duplicated record.

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Jun 9, 2006

I am tring to find a more efficient way of avoiding a double Vlookup function.


I have read over this forum but still haven't understood any solutions.

A6 is a name.
The name may not be on the worksheet the function is looking up.

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Feb 13, 2007

I have a workbook that multiple users access (read only) to do quick estimates.
This workbook has a "Print & Record" button/macro that does just that... it prints two copies of the estimate, then records/copies the basic data to another workbook (Retail Estimates Data.xls). The macro opens, pastes to, and closes this file in a fairly quick time frame, but it is conceivable that two (or more) users could be trying to do this at the same time.

What I need is some code to check if the Data file is open by another (read only status?), and if so give a message to that effect, and ask to try again, by which time the other user instance should have finished with the file.

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Avoiding #VALUE Errors On Blank Cells

Jun 23, 2008

Is it possible to inset a bank into a cell, and use that cell in a subsequent addition formula?

For example;

A1 contains 1
B1 contains 2
C1 contains =IF(A1=1,"",3)
D1 contains =A1+B1+C1

In the above case the cell D1 contains #VALUE and not 3, whereas if C1 were actually blank D1 would contain 3.

The reason I ask is that a blank is not the same value mathematically as 0. The latter is the number zero, whereas the former is the lack of any number.

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Avoiding Non-numerical Values In A Range

Jan 1, 2009

I have a range, A1:A10 that I want to sum, min, and max. I want to ignore any text or #DIV/0! values in this range. I know how write the formulas except how to ignore the text and cell errors. Can someone steer me in the right direction?

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Feb 25, 2014

I am combining the information from multiple files--one per state, for several states--into a single large table so it's more easily reviewed. Each file has multiple worksheets, named for categories. The category/worksheet names are standardized, but not all worksheets are found in every file.

There is some overlap of items from state to state, so my macro copies key fields from each worksheet and pastes them into the new table and adds a column on the left with the name of the category/worksheet each item came from. It then removes any duplicates to create a list of unique items. Across to the right, the table has two columns for each state, one to show if the item exists there, and the other the date it was added.

In the final step I am using lookup formulas to populate the states columns, using the category/worksheet name from the left-hand column to identify which worksheet to pull from. When a worksheet doesn't exist in a source file, however, this creates an invalid reference.

Is there any way to use VBA to identify which worksheets are in a file so I can use the results in an IF/THEN statement to bypass any lines that would create the invalid references?

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Dec 16, 2008

I have some short code that imports data and account numbers that is "|" delimited. The problem I am having is that during the import, excel converts some of the account numbers to exponential numbers.

e.g. it converts 542690E24 to 5.4269E+29.

Is there a way to avoid this from occuring during the import? I tried to format the destination cells as '000000000' (all accounts are 9 digits) but it didn't work.

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Nov 20, 2008

I have in my sheet from C13 to C350 many serial numbers which I manually type them in. These serials are 5 digit numbers, and I was just wondering if there's a function or formula that will not allow duplicate numbers in that column.

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Feb 4, 2014

I have a problem with an array formula where I want to sum the values in every 7th row. The problem I have is I am receiving #VALUE! in my returing cell of the formula when there is text in the array. Is there a way I can avoid including the text in the array or maybe error checking using ISERROR and ISNUMBER.

The array formula I am entering is: [Code] .........

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Apr 3, 2007

How can I avoid that an empty series shows up in the legend of a graph?

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Aug 5, 2014

I have searched all over and read many solutions for selecting only visible cells and copy pasting them or formatting them by doing Ctrl + G and selecting visible cells only. However the problem is once I select visible cells only, it seems that every time I do Ctrl + C on filtered Range it only selects visible cells. I want a way to toggle this setting in Excel. I'm using Office 2007. For example: if I want to select the entire range, both hidden and visible cells within the selected table array, is there anyway to reverse or toggle the setting that causes Excel to refresh the "visible cells only" setting back to default or all cells?

It would be a much faster way than to remove all filters, select & copy entire range, and then re-apply all filters again.

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Add Rows With Formulas From Above

Nov 29, 2006

I am trying to use a button on the top of the sheet to add a line from wherever they are in the worksheet with the formulas on the above row. Example: 0=formulas

they are here beneath the line
they press the button on the top of the sheet
the row is created above the current cell their in with the exact formulas intact.
I am trying to have the sheet protected (so the formulas are not seen) but in order for the user to add a line they have to copy and paste the formulas above to the new line which can't be done when formulas are protected.

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Formula To Calculate Result Whilst Avoiding Errors Is Too Long!

Jan 22, 2010

I have a formula I've been using for a long time which uses VLOOKUP to find results based on various reference cells, and then adds them up. To avoid errors caused by VLOOKUP not finding anything for one of the references I have also used ISERROR. The formula returns a blank if the calculation returns a zero.

I now need to bring further references in to the calculation but, using the format I have been, the formula is now too long. Here is my extensive formula:

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Mar 23, 2007

I have this macro that adds whatever formula that is in L1 to the same cell down 66 rows. But it doesn't work like the way I want it to because it's stopping when it sees empty cells...so the problem is that my colum is actually completely empty...so how do I get it to stop when I want to?

Sub every66rows()
Dim i As Integer
i = 1
With Range("L1")
Do Until IsEmpty(.Offset(66 * i))
.Copy .Offset(66 * i)
i = i + 1
End With
End Sub

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Dec 3, 2013

I have a worksheet in which i am asking a user to enter manually a number in cell E3. Suppose the user starts with 100, then the next time he is entering in E3 he shoudnt be able to enter 100 nor any number less than 100. I dont have a range for the numbers that the user is going to enter.Therefore countif function does not work. Is there any way that i an store the number taht the user enters first in cell E3 and then use that database to avoid the user from entering the same or a number lesser than that number.????

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Jan 25, 2014

I am looking to create a userform to add new rows to a sheet, and continue the formulas in certain columns.

The user starts by entering a number in the text box tbRowAdd. When the user clicks on the button called btAdd it first checks to make sure the number entered is equal to or between 1 and 1500. If this is not the case it should display a message box saying "You must enter a valid number from 1 to 1500 in the tex box."

If the number is valid it should then add that amount of rows below the current active cell in the worksheet ReturnData.

It should then continue the formulas in the A, B, C and F columns. The formulas are as follows:

A: =IFERROR(IF($D6="", "", ROW($A6)-ROWS($A$1:$K$5)),"")

B: =IFERROR(RANK($C6,$C$6:$C$99986, 1),"")

C: =IFERROR(IF(OR(AND(ReturnData!$D6>=Search!$E$1, ReturnData!$D6<=Search!$E$2),OR(Search!$E$1="", Search!$E$2="")), IFERROR(SEARCH(Search!$E$3,$E6,1),"")-(-IFERROR(SEARCH(Search!$E$4,$F6,1),""))-(-IFERROR(SEARCH(Search!$E$5,$G6,1),""))-(-IFERROR(SEARCH(Search!$E$6,$H6,1),""))-(-IFERROR(SEARCH(Search!$E$7,$I6,1),""))+ROW()/100000, ""), "")

F: =IFERROR(VLOOKUP($G6, EquipmentData!$B$3:$C$1048576, 2, FALSE),"")

Each number in bold should match the row number (I dont know if this happens automatically or requires coding).

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Jan 1, 2009

I have a spreadsheet with customised formats and formulas and the problem is that when add a new row I have to go through and manually copy all the data to the new row and as there are many columns in the spreadsheet this takes forever.

Is there anyway I could automatically copy all the formats/formulas when I insert a row?

PS: I do not want to copy any data into the cell only the formatting and formulas

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Sep 28, 2009

delete rows without affecting formulas

In general, when you write a formula:

In Cell A1:

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Jun 22, 2012

a huge spreadsheet that is taking up way too much time. It starts out with 6,000-7,000 rows, but then, she does Subtotals & it grows to nearly 10,000 rows! Then she has to deal with each & every one of the Subtotal rows, by hand. Here is a small sample of the spreadsheet, after the Subtotals have been applied:

Manifest Dttm
Manifest No
Carrier Scac


This sheet has columns A-Q. The key columns for our purposes are K (Weight In Lbs), L (Pickup Charge) and M (Consolidation Charge). We need to add information to column R on each SUBTOTAL row only! On each row there will be an amount in EITHER column L or column M, but not both.

1) If the amount is in L and K is LESS than 488 then R needs to show 44.39.
2) If the amount is in M and K is LESS than 124 then R needs to show 3.82.
3) If either
a. The amount is in L and K is 488 or HIGHER or -
b. The amount is in M and K is 124 or HIGHER
THEN R needs to show a formula to do this: (L+M)/(K/100)

Is there a way to either put a formula in just the Subtotal rows to accomplish this or (preferably) have a macro enter either the 44.39, 3.82 or the formula? I was able to come up with a formula that gets the correct amount in col R. Here's my formula:


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Jun 23, 2013

delete rows of a report which contains $- or zero value but not row with Beginning Balance. Data begins from Column B to Column E. Some records may need to be deleted completely from Account Number down to Subtotal rows plus one empty row, if the Subtotal amount is $- or zero. Below is the sample data and how the finished sheet should look like. The report will comes in thousand of line. I don't have knowledge in programing but believe it can be done through VBA.

Account Number

Trans. Date
Doc. No.
Trans. Line Comment
Actual Amount


if Subtotal is $0, then delete the row starting from Account Number to Subtotal plus one empty row

Trans. Date
Doc. No.
Trans. Line Comment
Actual Amount


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