# Calculating Day And Night Shift Hours From Date / Time

Dec 22, 2009
I want to find the hours worked in day shift and night shift. Day shift is from 06:30 to 18:30 and night shift is from 18:30 to 06:30. Listed below is an example of my date/times.

Note that the night shift carries over to the next day.

Start/Finish

21/12/09 07:00 to21/12/09 11:09

21/12/09 07:46 to21/12/09 14:41

21/12/09 12:13 to21/12/09 22:08

21/12/09 16:40 to21/12/09 18:05

21/12/09 19:40 to22/12/09 02:34

21/12/09 23:20 to22/12/09 04:39

22/12/09 02:06 to22/12/09 06:15

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Jan 15, 2009

I'm trying to calculate the hours worked for both my day shift and my night shift.

Day shift (thanks to search ) I have managed to figure out and worked quite well.

=ROUND((E7-D7)*96,0)/4

It totals adds up the time and converts it into a decimal of hours worked.

For example Joes starts at 1100 and finishes at 1330 it returns a total of 2.5 hours worked.

However I strike a problem with nightshift.

They start in the late afternnon and work thoguh into the am.

I have used the same formula but it doesn't seem to work:

=ROUND((K7-L7)*96,0)/4

I assume because once the clock strikes 12 it's a new day and it can't work out the maths.

Lets use the example form about but make it pm.

Joe starts at 2300 and finishes at 0130 it should give me a total of 2.5 hours instead it gives me 21.5 hours

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Dec 26, 2013

We have a person who work in 24/7 support. One person work passive 24 hour, but it 24 hours are divided in to next shifts: normal 06-18, over hours 18-22, night hours 22-06.So if we have some one who is supporting client say from 17h till 23h, we have next results:

Name Start time End Time 06:00 - 18:00 18:00 - 22:00 22:00 - 06:00

John 17:00 23:00 1:00 4:00 1:00

Is it possible to in time range enter formula who subtracted end time from start time, but taking into account 24 hours?

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Aug 6, 2013

I have got a formula that can separate day shift hours from night hours, in this case night begins at 7pm to 7am, however the problem is after 12am we get into negative numbers, what formula would fix this and can be combined with the formulas below?

E10 = 19:00 or start of night time hours

B3 = start time

C3 = end time

D3 = day hours workeds =24*IF(E10

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May 6, 2014

I have this Spreadsheet that has different country, Is it possible that it will auto convert the time into PHT Time (GMT +8) which is in Column A.

For example:

Its 3PM (Cell G1) in Bhutan. I want it to be converted in GMT +8

So therefore the time for GMT+8 will be 5PM and will be shown in Cell A1.

Also there will be an automated identifier in Column B that will identify if that time is for morning shift or night shift.

The morning shift is 12PM til 8PM

While the night shift is 8PM til 11AM.

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Nov 27, 2012

Weekly Timesheet.xlsx

This spreadsheet calculates hours worked great for first and second shift but when you enter times for third shift it goes all whacky with the outcome.

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Sep 29, 2006

Instead of calculating a time difference manually I want to have a formula do it for me. What I want to achieve goes as followed:

08/06/2006 04:33

12/06/2006 01:05

Time difference is 92:32 [hh:mm]

another example:

09/06/2006 12:42

12/06/2006 11:35

Time difference is 70:53 [hh:mm]

So instead of getting 92:32 and 70:53 by calculating it myself I would like to have a formula do it for me. Otherwise I'll have to invest a lot of time to get the information I need.

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Jun 27, 2014

As you can see on the example i have TEST hours.xlsx, I have a file that calculate the money every doctor should take based on the working hours.

Nights, holidays and holiday night have different price/hour.

The excel is working fineâ€¦but now I have to make a formula that separates automatically based on the beginning time and the end time of the doctorâ€™s shift the day hours tha night hours, the holiday hours and the holiday nights hours.

In the excel I have fill the hours Manuscript, I need a formula to do that for meâ€¦

On the yellow cell I have try to find out the formula for the holiday hours but because the day is calculated due to a formula it is not working!!!

Simple Example: A doctor Is working from 21:00- 8:00 (next morning Sunday) he should have 1 simple hour (21:00-22:00) 9 night hours (22:00-6:00) and 2 holiday hours (6:00-8:00,)

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Nov 19, 2012

I am trying to calculate over time based on shift time.

For example: Regular shifts are between 7:00 AM to 3:00 PM (Monday thru Friday). Anything between those hours and on those days should be considered REGULAR TIME. Anything between 12:00 AM to 6:59 AM or between 3:01 PM to 11:59 PM should be calculated as OVERTIME.

Anything on Saturday or Sunday should be calculated as OVERTIME as well.

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Feb 19, 2009

Is it possible that a cell contains both numeric and alphanumeric data and to do calculations on that?

For example: if a cell conatain the value "10a" or "8.5b" etc. Would it be possible to have a column that gives me the hours worked (the numeric value in the cell) and a line that gives me the amount of people that are working on shift "a" (the alphanumeric value in the cell).

Is this at all possible? Or does that require VBA/Macros and stuff (in which case this is posted in the wrong part of the forum )

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Feb 20, 2009

I'm battling to come up with the formula to calculate time and a half and double time. My boss wants me to show the overtime worked AFTER 40 hours has been worked. I have attached a copy of my spreadsheet.

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Apr 11, 2008

a person works for certain hours and get paid according to the hours worked either by day or by night or a mix of both. Day payment is $8 when worked between 08:00 and 19:59 , night payment is $12 when worked between 20:00 and 07:59. The excel cell are formatted as datetime with yyyy-mm-dd hh:mm , the function works fine in getting the time information and checking whether the whole work is all day or all night , yet the if-then-else statements for calculation seems to be wrong!!

examples:

start = 2008-01-01 09:15 , end = 2008-01-01 11:40 , all day as it is between 08:00 and 20:00 and cost = 8/hr = 19.333

start = 2008-01-03 21:05 , end = 2008-01-04 02:05 , all night as it is between 20:00 and 08:00 and cost = 12/hr = 60.000

start = 2008-02-02 19:00 , end = 2008-02-02 20:05 , cost = 9.000 as 1 hour day = 8.000 plus 5minutes night = 1.000

Function prod(st As Date, en As Date) As Double

Dim shour As Integer

Dim smin As Integer

Dim ehour As Integer

Dim emin As Integer

Dim stod As String

Dim etod As String

pday = 8

pnight = 12

shour = Hour(st)

smin = Minute(st) + shour * 60

If (shour >= 8 & shour < 20) Then

stod = "day"

Else

stod = "night"

End If

ehour = Hour(en)

emin = Minute(en) + ehour * 60

If (ehour >= 8 & ehour < 20) Then.................

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Jan 26, 2009

I have a timesheet that the manager fill in every night for the workers, simply it has a start time and end time and it calculates the hours worked (all times are entered in quarters of an hour ie 9.25 for 9:15 etc). At the moment i can work out if a person is on day or night with:

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Jan 31, 2008

I have a spreadsheet that calculates the total working hours of our warehouse staff, overtime, etc... using some good advice that has been published here before.

Cell C1 : starting hour

Cell D1 : ending hour

The hours are filled in, using 1904 system, without date as 08:00, 12:00, 21:00, etc... total hours is calculated as follows:

=(D1-C1+(D1

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Jul 24, 2009

I can't figure out how to do a proper formula for calculating time. For instance I have one column that says "Time In", the next is "Time Out" and the other is "Lunch Time". My calculation needs to be this:

Find the total hours between the Time In and Time Out and then Minus the lunch time to get total hours worked for the day. The only way I can get this to work is using 24 Hour time format. Is there another way?

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Oct 1, 2009

I’m working on a timesheet and I need to separate the hours worked that are before 6 am from all the others. For example if someone works 1:00 am to 8:00 am I need a cell to populated with 5 representing the hours worked before 6 am. The formula below works fine except when the start time is 12:00 am. I am also having trouble if the start time is before midnight like in a 11pm to 5 am shift.

=(IF(AND(S3<=$AG$97,S3>=$AG$73),(($AG$97-S3))*24,0))

S3 is the start time

AG97 is 6:00 am

AG73 is 12:00 am

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May 1, 2009

I am looking for a formula to calculate time from one date and time to another. The only catch is I only want it to use times during specific times.

Example

Start 5/1 8am and end 5/2 8am. The working hours are from 7am until 4pm and from 8pm till 5am. In this example the solution should be 17 hours.

How do I set up a formula to respect only working hours (also excluding weekends except for Saturday early am from midnight until 5am.

Sorry if this is confusing, I am trying to use IF statements but I’m fighting a losing battle.

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Jun 27, 2009

I am using Microsoft Excel 2003. My question is about calculating time. Let's say my answer, after calculating time, is 2 hours and 1 minute (2:01) and that answer is placed in cell A1. How would I be able to have only the 2 hours (2:00) carry over to cell A2 without the minutes showing?

I have tried =MOD(A1,24/24) and =TIME(0,HOUR(A1),0). I have also tried to right click the cell, went to Format Cell, went to the Numbers tab and tried the different options in the Time and Customs category, but I can't seem to get 2:01 to appear as 2:00 only.

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Aug 6, 2007

If a Rescue Officer is called out at 23:00 and is back at 04:00, this should equate to 5 hours worked.

It seems that if my times are all on one side or the other of a 24 hour cycle, my calculation work fine but it it breaks across the 24 hour (as above, it doesn't work.

A2=04:00

A1=23:00

Using (A2-A1)*24 give me -19.00 hours

My SS macro has a line:

s = (wks.Cells(c, 3) - wks.Cells(c, 2)) * 24 'calculates the duration of time worked

Is there any way of getting excel to calculate an elapsed time in hours when the start and end times roll over from one day to the next?

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Oct 15, 2007

The below is for Excel 2003.

I want to set up a spreadsheet that can show my work is completed within a service level agreement, based on working hours of 9-5 Monday-Saturday.

I want to be able, for example, to log that a piece of work is reported at 09:00 on a Monday and completed at 10:00 on Monday and for excel to calculate that as 1 hour until completion. Fine so far. But what if that job was closed at 10:00 two days later? Based on an 8 hour working day, that should be 17 hours.

And what if a bit of work comes in at 17:00 on the Saturday. No one works the Sunday. Say the job is completed at 10:00 on the Monday. that should calculate as 1 hour to completion.

The SLA I'm setting is 4 hours.

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Sep 29, 2012

I would like to write a macro that can return the number of hours worked during the night shift.

In this case, the night shift starts at 21:00pm and ends at 6:am next day.

The column "I2" returns the number of hours worked during the day - formula ((F3-C3+(F3<C3))-(E3-D3+(E3<C3)))*24);

The column "J2" gives the overtime hours taking into account the number of regular hours allowed - IF(OR(I3="",I3<6),"",IF(I3>H3,"",I3-H3));

Cells "C3:F13" allows users to set up (using a data validation list) starting time, lunch in, lunch out, end time ( columns C and D AM; E and F PM);

My question is: How can I calculate night hours in column K, without having conflits with numbers returned in column I (worked hours)? Is it possible to write a macro for this?

Below please see the table:

B

C

D

E

F

G

H

I

J

K

1

Name

Start Time

Lunch In

Lunch Out

End time

BREAK?

Regular hours

Worked Hours

Overtime

Night Shift

[Code] ......

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Mar 12, 2013

(Excel 2007). I want to separate night hours 22:00-6:00 fom day hours 6:00-22:00 in my work plan.

I am using all kind of shifts for example

8:00-23:00 = 14 day hours 1 night hour

21:00-7:00= 2 day hours 8 night hours.

16:00-2:00=6 day hours 2 night hours

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Apr 4, 2013

find a formula that will calculate the hours between the two below values but only take in to consideration the business hours (from 9 to 17) and exclude any weekends?

08/03/2013 13:32:00

02/04/2013 09:32:50

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Jan 8, 2009

If I use =now() in a cell it will enter the current date and time. For shift workers, this does not work.

I'm tring to figure out a formula that will only change the date at 6:00am every day. This way a person working the night shift will not see a change in the date on his sheet at all, only the day worker.

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May 30, 2012

I want to add hours to a date-time cell to get result in date-time.

Format of cell A1 is d/m/yy h:mm AM/PM

Format of cell A2 is General

Format of cell A3 is d/m/yy h:mm AM/PM

I want to add A2 (number of hours) to A1 to give A3.

The formula I used is A3=A1+Time(A2,0,0)

The formula works perfectly fine when A2 is less than 24, but when A2 is more than 24, the date doesn't get changed.

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Aug 11, 2010

I have been working on a timesheet but the problem I have come across is calculating actual hours worked only in the core hours and any work outside the core hours is calculated in the outside hours column. A standard work day is 7.6 hours working between 8.30am and 5.00pm. However if someone was to commence work either before 6am or after 8pm this is outside of core hours. I have attached an example of my timesheet for you to see what I am talking about.

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Oct 10, 2009

When I am converting a time from Hours/Minutes to Hours/Tenths, Excel is not converting it consitantely. EXAMPLE: 1:15 = 1.25. When I format the cell to present only one place past the decimal point, sometimes the cell will round up to 1.3, and other times it will round down to 1.2. What am I missing?

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Aug 23, 2008

I have a problem concatenating time in excel if it is of Date + Time format..

What formula do I use to just add the time by, say, 3 hours? I'll need to use, say cell B2, which will add 3 hours to it.. What formula do I use?

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Feb 22, 2008

Column 1: Date Call is received by helpdesk

Column 2: Time Call is received by helpdesk

Column 3: Drop-down list indicating Priority of call (High,Medium,Low)

In Column 4 I want to enter a formula that adds working hours only to the date and time entered in Columns 1 & 2. The time added will vary depending on what is entered in Column 3 (e.g.: if priority is High add 1 hour, Medium add 2 hours, Low add 3 hours). The working hours i need to adhere to are 09:00-17:00, Monday-Friday.

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Jan 22, 2010

I have enclosed a sheet with the dilemma i currently face.

Ive tried multiple variations on a solution none of which have been 100% accurate.

Basically the work day is split into 3 shifts :

Days ( 06:00 - 14:00 )

Afters (14:00 - 22:00 )

Nights ( 22:00 - 06:00 )

I have a report which tells me the total time the colleague will be getting paid for and there

clock in and out times.

I need to determine which shift bracket there hours fall into based on the time bands.

Ie :

David worked 8 hours , started at 10:00 finished at 18:10 , so thats 4 hours recorded in days and 4 in afters since he worked across both shifts. the 10 minutes is not being paid so it doesn't need to be recorded.

the sheet should explain things better.

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