Link To External Source Workbook For Data Validation Lookup Values Returns Zeros
Mar 25, 2014
Say I have Source Workbook X 1, and Destination Workbooks X 4. The Source workbook contains a number of lookup values. I want the lookup values to be maintained in the single Source workbook, and I want this workbook to remain closed when the end users are using their Destination workbooks. It is critical that certain cells in the Destination workbooks have validated data in order for formulas and summarizations to be correct.
I'm happy if the Destination workbooks contain a lookup worksheet (perhaps hidden). In short, I'd like the contents from the Source workbook, Lookups worksheet, to just be replicated "as is" into the Destination workbooks, Lookups worksheet. I then want to do my data validation from that worksheet, which of course is open (data validation appears to only work with open workbooks).
I've investigated the techniques in this link: [URL]
Questions:
1) Are the techniques in that link about the best approach? i.e. an external link plus array formulas?
2) A blank cell in the source workbook (text column but formatted as General) is resulting in a zero in the external link. How can I make the external link exactly match the text as entered in the source workbook?
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Nov 23, 2011
I am importing external data to "Workbook A" from the source workbook, "Workbook B." Workbook A is set up to refresh every 15 minutes. Workbook B is shared. I am recieving an error saying either, the 'file is in use', or 'the file is locked,' depending on the senario.
Scenario 1:
1. I open A and enable data connections.
2. I try to open B, but receive the message: '(File location...) is in use. Try again later.
Scenario 2:
1. I open B.
2. I open A.
3. I go back to B to edit information.
4. When I try saving the information I get the following message: 'File is locked. Try the command again later.'
I need to be able to have A open and periodically refreshing. I also need to allow users unhindered access to B at the same time.
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Dec 1, 2006
I am linking multiple workbooks together - the problem I am facing is that the cells that do not have any data inside the source workbook result in a "0" on the destination workbook. Currently I am using the paste link option. Here is the purpose of my workbooks. the "core" document will have multiple worksheets each pulling its data from single worksheet workbooks. These workbooks will contain current project status and will fluxuate in length.
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Jul 31, 2014
I have a document (unfortunately I cannot attach it) in Excel 365 that each time I open it I get the usual prompt that it is calling an external link. As much as i'd love to hide the popup I need to find the link to solve to problem but I'm at a loss.
Simply breaking the links doesn't work for some reason, so I've tried updating the source to reflect the current file. No luck there.
I've searched the workbook for the name of the link in question, searching for all formula for name itself as well as variants of "[" and ".xlms".
I don't see anything in the name manager referencing that external file.
I don't recall if I copied from that particular document, I may have as it was a duplicate file. I tried looking over the cells I believe I copied from it but didn't see the reference.
I've installed Kutools and Bill Manville (MS MVP) FindLink Tool. Both of which says there is no external link.
I've looked at the compatibility checker which basically just says, yes there is an external link but give no insight on how to address.
I've tried a couple of macros, some of which crashed excel, some of which simply said that there was an external link but not how to find it. In my frustration I forgot which one that was but I'm about to try that approach again and look for that code.
external links.png
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May 21, 2013
I'im using an index - match - match formula with links to an external file.
Everything works fine until I close the source workbook. At that moment the liks break. The error I'm getting is #REF!.
I suspect the reason is that the source data are in form of an official table. I tried some formulas with data in the same workbook but outside the table and they keep working after the source file is closed.
I really want to keep the source data in a form of an official excel table.
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May 20, 2014
I have a big excel sheet with number plates and attributed to them: velocity, times, dates, etc. In the second external source i have csv with another data, now without anything more than number plate & car type. I want to merge this data in the way that i would have information of car type in the excel worksheet with number plates and dates (so essentially merge the second with the first.
It's more than possible that in the second file number plates will be attributed to more than one type of car, as this process was done automatically.
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May 16, 2013
Is there a way to specify the filename for an external workbook that can be referenced throughout the spreadsheet? In my case it would be better if I could change the single reference instead of having to change it throughout the entire spreadsheet everytime I needed to use data from a different file.
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Nov 24, 2011
I've got a field where I enter the current month, from this I derive a file path which is stored in A4.
ie: A1 = '01/11/2011' (UK Date format)
A4 = '\myserverdirectory20111111MyFile.xls'
What I'm trying to achieve is to then have a link in cell A6 that will link to the file in A4. I can specify my cell reference as this will never change, just the file path.
So, if I changed A1 to '01/12/2011' my A4 changes to '\myserverdirectory20111211MyFile.xls'
I'm trying to set A6 to something like ="&$A$A4&"!B1 to get the value of B1 on my referenced sheet.
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Feb 24, 2014
I currently have a file that is linked to an external workbook that is referencing a certain cell from a certain tab. The below is what Column A & B look like right now. What I'm wanting to know is is there a way to have the formula in Column B automatically reference the name in Column A (which is the tab name in the external workbook) instead of having to manually change the formula when the value in Column A changes?
In other words, I want everything in the external reference formula to remain the same except have the person's name change dynamically...
Mary
='X:Anderson CorporationEmployees[Work Hours]Mary'!$F$42
Joe
='X:Anderson CorporationEmployees[Work Hours]Joe'!$F$42
Frank
='X:Anderson CorporationEmployees[Work Hours]Frank'!$F$42
Michelle
='X:Anderson CorporationEmployees[Work Hours]Michelle'!$F$42
Sam
='X:Anderson CorporationEmployees[Work Hours]Sam'!$F$42
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May 27, 2014
I have the following formula in my workbook:
=COUNTIF('\caltulfs1DATAProjectsF2014FB-979916 - EQUATE7.0 DOCUMENTATION7.01 DOCUMENT REQUIREMENTS & RECORDS[FB-979916 DSI FORM.xlsm]Customer Tracking'!A12:A86,"past due")
When I open the master file I want my links to automatically update and open the referenced files without having to open the source document for each value. Can this be done
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Nov 24, 2008
Due to the large number of VLOOKUP functions on my page of data whenever I try to save I get the following error codes. Excel cannot complete this task with available resources. Choose less data or close other applications. Unable to save external link values. The problem itself may not be solvable but is there away to prevent these messages from coming up when I save (or when it autosaves?)?
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Jan 7, 2013
Need to create Working order (in Excel 2007) for filling machine in my factory. Working order is changeable from day to day and the deference is product quantity. Product quantity in working order [File - Working order] is changing according to the each sales plan [7-Jan-13, 8-Jan-13] - (File Working order is Linked to the appropriate sales plan in this case - [7-Jan-13]).
Anyway, I need to change the source workbook "sales plan" from [7-Jan-13] to [8-Jan-13] by changing source workbook name in red cell [File - Working order] and not to browsing location?
All source workbooks [sales plan 7-Jan-13, 8-Jan-13]are at the same location in the same folder, only difference is the source workbook names. So, is it possible to change source workbook name (File - Working order - red cell) for all external references (File - Working order - green cells) at the same time, and avoid annoying browsing?
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Jul 18, 2008
I used to get data from external excel, access files and today tried to put together query to get data from CSV file. While using same source file, I have creted several queries to get data out based on criteria. For some strange reason, same structure queries that did run with excel or access as data source, does not want to work the same way with CSV files.
Here is example of non working query SQL:
SELECT Vendors.Vendor, Vendors.Name, Vendors.`Name 2`
FROM `Q:FinanceRapporterPSAPRaw`Vendors.csv Vendors
WHERE (Vendors.Name Like '%' & ? & '%')
If I enter "London" as a criteria input, it will not work. However, if I enter "ondon" it will find me all values records whre name contains London... Seems like I need to skip first symbol when entering criteria. This is, of course, not something I would like to do.
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Aug 19, 2014
I have a sheet connected to external SQLSERVER data.
One of the columns includes a formula, but the formula is not evaluated but shown as text.
My challenge is making it evaluate (without using excel tricks like replace equal sign with equal sign or clicking each cell and approve it)
I tried going down the road of concatenating char(10) or char(13) to the formula string but no success.
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Apr 30, 2014
I am using an Excel file (Raw.xlsx) to store my raw data, and take another Excel file (Pivot.xlsx) to make PivotTable from Raw.xlsx
When generating the PivotTable, every works fine. When click [Refresh] in the Raw.xlsx, whatever changes been made in the Raw.xlsx can "sync" to the Pivot.xlsx
However, once I save and reopen the Pivot.xlsx, I can't refresh the PivotTable anymore. I've tried changing Data Source, but it doesn't work.
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Jun 25, 2007
Is it possible to have a list from a different workbook as the source list for a validation dropdown on a cell? If so, what is the syntax.
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Jul 17, 2009
I have a worksheet containing a list of states in column A and a list of companies in column B (along additional data in columns C-L). I want create a lookup formula on a separate worksheet where users can select the state from a dropdown menu and it will return the information from columns B-L for that state.
For example:
A B C D
Alabama ABC Company Active Expires December 2009
Alabama 123 Company Expired Expired April 2008
Alabama XYZ Company Active Expires August 2009
Alabama Larry Company Expired Expired May 2006
How can I do this without losing my mind? I've tried various Index, Small and Match formulas and none of them work.
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Dec 4, 2013
I have a pivot table report connected to an external data source (OLAP cube).I want to automatically refresh the pivot table report everytime the OLAP cube data changes.
I know we can use Automatic refresh on open of workbook or time intervals after which to refresh .But i want the auto refresh to work even if the workbook is already open and there is no definite time interval after which the cube is likely to change.SO,by defining intervals for auto refresh i do not intend to waste time refreshing even if there is no change.
There are multiple pivot table reports and pivot charts connected to the same OLAP cube.
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Feb 5, 2007
In pivot table field Setting > Advanced > page field option, the selection for "the query and external data source is disabled. How do i enable it.
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May 6, 2009
i just want to generate a list validation where source resides in another workbook?
i have used named range concept ?but not working can anyone help..
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Dec 12, 2006
In an Excel sheet i have set up a link to an Access database query (select query) using the Import External Data method. The data is store sales by week, arranged in a pivot table layout (stores as rows, weeks as columns). As time goes by, the database will be updated for new weeks sales, and i would like to refresh the data and the new weeks automatically appear in the Excel sheet, in subsequent columns.
At the moment, the only way i can seem to get this to work is to open up the link in MSQuery and manually select the new weeks from the Access query. i have set the parameters to overwrite cells with new data rather than insert new data. i'm sure there is a way to do this, as it feels like it would be a common thing to want, but i can't seem to find an answer anywhere!
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Nov 21, 2006
For example, if my graph currently shows B1:L1 range, how by clicking a spin button to make the graph show B2:L2 range?
...
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Jun 9, 2009
I'm trying to do the next level of a v-lookup. I have a group of data with a text "flag" on certain rows. On my summary worksheet, I'm trying to do a lookup or a nested index function retrun all of the values with the text flag next to it.
I've been playing around with nested formulas and this is where I'm stuck. Here's what I came up with:
=INDEX($D$1:$E$9,(SMALL(IF($D$1:$D$9=$A$1,ROW($D$1:$D$9),ROW(1:1)),ROW(1:1))),2)
This only works for one row and not for the other rows. Maybe I'm going down the wrong path?
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Aug 12, 2009
I need to copy a range of values (actually two ranges). The ranges are of fixed size. Le't say A2:D20 and E2:H20.
Both workbooks have the exact same layout, and they both have the same named worksheet (in this case it's called Entry). However the actual filename of the source workbook is unknown. I know numerous users have changed the filename of the xls file.
I want to instruct them to open the old and new workbook, and open a third workbook containing the copy macro, they run the macro and it copies the data.
How can I reference a known worksheet name but of an unknown workbook name esp when the source and destination share the worksheet name?
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Apr 8, 2014
I try to find a solution (with or without macro) to assign different ranges named "Failure_C..." in a data validation source depending on the value of another data validation list (32 values called)
I started in the Data Validation List Source to fill in IF function but 32 inputs are not accepted and too much caracters in the source.
The formula is starting like that:
=IF(A57=$M$78,Failure_C01,IF(A57=$M$79,Failure_C02,IF(A57=$M$80,Failure_C03,
IF(A57=$M$81,Failure_C04,IF(A57=$M$82,Failure_C05,
IF(A57=$M$83,Failure_C06,IF(A57=$M$84,Failure_C07............
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Nov 8, 2008
I am using Excel 07 with Vista, and creating a spreadsheet in which users will be inputting a record into every row.
There is a row that requires a number to be entered, where some of the numbers will begin with 0 or 00 or even 0000. I want to make sure no-one incorrectly enters a letter, however with data validation set to whole numbers, it formats the cell to change an entry of "005667" into just "5667". There is no set length for the field.
The only way to have "005667" is the change the column to text, but then obviously that defeats the whole purpose!
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Apr 28, 2014
I am currently creating a form to hold 2 drop down lists that change depending on the selection in the first one. I had never done this before and taught myself and got it to work minus one problem. As soon as I input the formula under the Data Validation the error: "The Source currently evaluates to an error. Do you want to continue?" pops up. Right now the formula works except for the last 6 options in my first drop down. When I select them nothing pops up in the 2nd drop down menu. I have double checked and triple checked that I have no spaces or anything in my LIST on worksheet 2 or any of the names are input correctly.
A7 is the first drop down - PROPOSED
B7 the second. - ITEM #
Lists and data to populate the lists are on worksheet 2 with the "List" at the bottom of worksheet 2...
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Jul 16, 2009
I have several cells with data validation's drop Box. Every data validation uses a range name as source (myColorList). Here goes the hard part: I need a new value inside the dropBox list, but The problem is that I can NOT modify the "myColorList" range.
-- Is there any way to build up the dropbox source using the range name and the new value? Something like
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Mar 10, 2008
when you choose Data Validation for a specific cell, you can choose list. Once you have chosen list for "Allow", you can select the source cells for what will be in the drop-down menu. I want to be able to use VBA (or just use Excel) to modify those source cells.
For example:
There will be 3 lists with drop-down menus using Data Validation.
List 1:
Choose first option in list -> List 2 uses source A
Choose second option in list -> List 2 uses Source B
etc...
List 2:
Choose first option in list -> List 3 uses source C
Choose second option in list -> List 3 uses source D
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Jul 11, 2013
I am familiar how to perform the task of bringing in an access table into excel, then using a data validation filter to control the data set in Excel 2003.
How to replicate this procedure in Excel 2007?
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