Timesheet Formula - Lunch / Overtime

Feb 20, 2012

Basically I have a timesheet as follows:

Basic Hours Worked
Overtime Hours Worked
Day
Time In
Time Out
Hours Worked
Time Decimal
Lunch Hour
Number of hours

Mon
8:56:00 AM
4:50:00 PM
07:54
7.90

[Code] .......

To determine the hours worked from the times input I am using the following formula:=

HOUR(D65)+MINUTE(D65)/60

These formulas seem to be working fine but what I am stuck on is deducting and adding lunch hours and overtime hours.

The first problem I have is for example if an employee were to type the figure 1 in the Lunch Hour column for each day lunch is taken I would like it to be subtracted from the bottom total.

Also if any overtime were input on any day I would need it added to the totals.

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Oct 29, 2009

I am working with the following time sheet/card (attached) and it works great when the person goes to lunch, but when they skip lunch I cant get it to compute correctly. I set the formula back to original state because it was just getting more and more confusing. Additionally I tried to adjust it for working overtime (more than 8 hours in a day) and double time (more than 12 hours in a day and kept getting errors or incorrect results).

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Nov 2, 2008

i am creating a weekly time sheet for my company.the problem that i have is when the persons time reaches 40 hours, the time needs to be calculated in the overtime field. this is really tough for me when the person reaches 40 hours in the middle of the work day. I cant figure it out. i have attached the spreadsheet if you would like to look.

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Apr 12, 2008

" =(C2 >D2)*MEDIAN(0,D2-1/4,1/2)+MAX(0,MIN(3/4,D2+(C2 >D2))-MAX(1/4,C2)) "

approach to sort out Day/Night Hours. Its bomb proof!

A new situation demands overtime payments......start and finish time can be any time day or night (crap job!), overtime is payable after 8 hours. Thus I have day (0600-1800) standard rate, day (0600-1800) overtime rate, night (1800-0600) standard rate, night (1800-0600) overtime rate.

So, starting at 1400 and finishing at 0100 give 4 hours day std + 4 hours std night + 3 hours night o/time; whereas starting at 0200 and finishing at 1300 gives 4 hours std night + 4 hours day std + 3 hours day o/time.

I'm using Excel 2003 and 2007 so use the Excel 97-2003 format.

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Nov 30, 2012

I thought I had everything worked out with this timesheet but I've discovered one more problem.

Weekly Timesheet.xlsx

The total overtime hours needs to show that anything over 40 hours in the Total Regular Hours cell is overtime. And it also needs to show only up to 40 hours in the Total Regular Hours cell.

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Jul 21, 2003

Im trying to take an existing employee time sheet in Excel (Office XP) that has no formulae whatsoever, and add the appropriate formulae so that all an employee needs to do is enter the daily start and end times and the time sheet will calculate daily, weekly, and overtime hours worked. Among others, some of the problems Im having are:

I need to keep the original format (though I've added a few columns).

Overtime in the State of Texas does not apply until after 40hrs have been worked. Then any daily hours over 8 can be applied retroactively. So I need a timesheet that shows overtime as regular hours worked until 40 hours have been reached, then separates the daily overtime from the regular column and places it in a daily overtime column. Shouldn't be too hard to find...Right?... Actually, thats been quite easyexcept for weekends. Saturdays and Sundays are usually overtime but not always.

The real problem is the beginning day of the pay period, if a pay period begins on any day other than Monday (Wednesday, for example,) then weeks one and sometimes three can never equal 40 hours each unless the assumption is that the days worked in the same week but prior or subsequent period are worked at 8 hours each. The formulae must make this assumption. How do I write a formula that assumes an empty cell actually has a value? :o

I know that its difficult (if not impossible) to offer any suggestions without seeing the time sheet itself, so, If it would be helpful, and anyone has any suggestions. Ive uploaded the week one of the timesheet as it stands now.

If you'd like to see the entire worksheet I've uploaded it to ....

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Jan 13, 2014

I'm been trying to create a timesheet that will auto calculate the hours of normal / overtime 1 / overtime 2

Rules:
Saturday / Sunday / Public Holiday = Overtime 2
Monday to Friday (8:30 till 17:30) = Normal (Auto
Monday to Friday (17:30 till 22:00) = Overtime 1
Monday to Friday (22:00 till 8:30) = Overtime 2

* If Public Holiday column is set to 1 then all hours will auto set to overtime 2

* If Breaktime column is > 0 then deduct from total hours calculate

Sample:

Name
Date / Day
Public Holiday
Start time
End time
Breaktime
Normal hour(s)
Overtime 1
Overtime 2

[code]....

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Jan 13, 2014

Lunch is not paid. Holiday and vacation hours get calculated at the regular pay rate. Overtime is anything in excess of 8 hours per day and/or in excess of 40 hours per week and/or over 5 working days per week. Saturdays for most the employees will be overtime because it will be their 6th workday of the week; but it will be regular time for one employee as it will only be his 5th workday of the week.

For accounting and payroll purposes, we need the totals to display in both hour and decimal format.

So far, I have Lunch, Regular and Overtime hours figured out, but I still need to work with Saturday, Vacation and Holiday hours. Also, currently, the time in and out has to be typed in with the colon and AM or PM. Is there another way to input the info without having to type in those items? I'm trying to make it as user friendly as possible.

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Jan 12, 2009

If a person does a full day I want the formula to calculate how many hours minus 30 mins for lunch i.e. 7:30 - 4:00 = 8 hours. I have done this and it works fine, the problem comes when a person does a half day i.e. 7:30 - 11:30, this will read 4.5 hours. If this is the case I don't want the 30mins deducted so it should be 4.0 hours worked.

I have high lighted a column in the work sheet (yellow) whereby the user puts an 'x' in the appropriate cell if they are working a half day.

The probem is I cannot incorperate the two formulas in one cell (the Actual hours cell) I have the one formula in the actual hours cell and the other bolted on the end thus giving two different readings.

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May 21, 2014

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More than 40 hours are worked in a week

Hours worked on the 7th consecutive day (up to 8)

Employees get double overtime for:

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To eliminate the the 7th day issues, I am just using helper cells for hours worked on the 7th day of the work week. So far, what I have is what I found in a previous post:

=MAX(0,SUM(A13:A26)-40-SUMIF(A13:A26,">8")+8*COUNTIF(Daily Total Hours,">8"))+SUMIF(A13:A26,">8")-8*COUNTIF(A13:A26,">8")

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E.g.
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A3 = 8
A4 = 10 (giving 2)
A5 = 12 (giving 4)
A6 = 5
A7 = 13.5 (giving 5.5)
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C
D
F
H
I

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Total
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Mar 18, 2013

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There are three main situations that I need my formula to account for:

1) Person that has been absent all day
2) Person that has been absent part of the day (after lunch)
3) Person htat has been absent only a few hours (before lunch)

Lunches are 30 minutes long

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Here is what my spreadsheet would kind of look like... I need to know how many absent hours there were to calculate the actual worked hours.

I cannot simply deduct abs out minus ABS in because then I am not factoring in the lunch times.

This is how my spreadsheet roughly looks like:

Agent
SCH TIME IN
Lunch
SCH TIME OUT
ABS TIME IN
ABS TIME OUT
Total Sch Hrs
ABS Hours
Actual Worked Hrs

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8:00
12:00
16:30
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16:30
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12:00
16:30
8:00
10:00
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[Code]......

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