Timesheet Formula - Lunch / Overtime
Feb 20, 2012
Basically I have a timesheet as follows:
Basic Hours Worked
Overtime Hours Worked
Day
Time In
Time Out
Hours Worked
Time Decimal
Lunch Hour
Number of hours
Mon
8:56:00 AM
4:50:00 PM
07:54
7.90
[Code] .......
To determine the hours worked from the times input I am using the following formula:=
HOUR(D65)+MINUTE(D65)/60
These formulas seem to be working fine but what I am stuck on is deducting and adding lunch hours and overtime hours.
The first problem I have is for example if an employee were to type the figure 1 in the Lunch Hour column for each day lunch is taken I would like it to be subtracted from the bottom total.
Also if any overtime were input on any day I would need it added to the totals.
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Oct 29, 2009
I am working with the following time sheet/card (attached) and it works great when the person goes to lunch, but when they skip lunch I cant get it to compute correctly. I set the formula back to original state because it was just getting more and more confusing. Additionally I tried to adjust it for working overtime (more than 8 hours in a day) and double time (more than 12 hours in a day and kept getting errors or incorrect results).
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Nov 2, 2008
i am creating a weekly time sheet for my company.the problem that i have is when the persons time reaches 40 hours, the time needs to be calculated in the overtime field. this is really tough for me when the person reaches 40 hours in the middle of the work day. I cant figure it out. i have attached the spreadsheet if you would like to look.
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Apr 12, 2008
" =(C2 >D2)*MEDIAN(0,D2-1/4,1/2)+MAX(0,MIN(3/4,D2+(C2 >D2))-MAX(1/4,C2)) "
approach to sort out Day/Night Hours. Its bomb proof!
A new situation demands overtime payments......start and finish time can be any time day or night (crap job!), overtime is payable after 8 hours. Thus I have day (0600-1800) standard rate, day (0600-1800) overtime rate, night (1800-0600) standard rate, night (1800-0600) overtime rate.
So, starting at 1400 and finishing at 0100 give 4 hours day std + 4 hours std night + 3 hours night o/time; whereas starting at 0200 and finishing at 1300 gives 4 hours std night + 4 hours day std + 3 hours day o/time.
I'm using Excel 2003 and 2007 so use the Excel 97-2003 format.
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Nov 30, 2012
I thought I had everything worked out with this timesheet but I've discovered one more problem.
Weekly Timesheet.xlsx
The total overtime hours needs to show that anything over 40 hours in the Total Regular Hours cell is overtime. And it also needs to show only up to 40 hours in the Total Regular Hours cell.
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Jul 21, 2003
I’m trying to take an existing employee time sheet in Excel (Office XP) that has no formulae whatsoever, and add the appropriate formulae so that all an employee needs to do is enter the daily start and end times and the time sheet will calculate daily, weekly, and overtime hours worked. Among others, some of the problems I’m having are:
I need to keep the original format (though I've added a few columns).
Overtime in the State of Texas does not apply until after 40hrs have been worked. Then any daily hours over 8 can be applied retroactively. So I need a timesheet that shows overtime as regular hours worked until 40 hours have been reached, then separates the daily overtime from the regular column and places it in a daily overtime column. Shouldn't be too hard to find...Right?... Actually, that’s been quite easyexcept for weekends. Saturdays and Sundays are usually overtime but not always.
The real problem is the beginning day of the pay period, if a pay period begins on any day other than Monday (Wednesday, for example,) then weeks one and sometimes three can never equal 40 hours each unless the assumption is that the days worked in the same week but prior or subsequent period are worked at 8 hours each. The formulae must make this assumption. How do I write a formula that assumes an empty cell actually has a value? :o
I know that it’s difficult (if not impossible) to offer any suggestions without seeing the time sheet itself, so, If it would be helpful, and anyone has any suggestions. I’ve uploaded the week one of the timesheet as it stands now.
If you'd like to see the entire worksheet I've uploaded it to ....
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Jan 13, 2014
I'm been trying to create a timesheet that will auto calculate the hours of normal / overtime 1 / overtime 2
Rules:
Saturday / Sunday / Public Holiday = Overtime 2
Monday to Friday (8:30 till 17:30) = Normal (Auto
Monday to Friday (17:30 till 22:00) = Overtime 1
Monday to Friday (22:00 till 8:30) = Overtime 2
* If Public Holiday column is set to 1 then all hours will auto set to overtime 2
* If Breaktime column is > 0 then deduct from total hours calculate
Sample:
Name
Date / Day
Public Holiday
Start time
End time
Breaktime
Normal hour(s)
Overtime 1
Overtime 2
[code]....
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Jan 13, 2014
Lunch is not paid. Holiday and vacation hours get calculated at the regular pay rate. Overtime is anything in excess of 8 hours per day and/or in excess of 40 hours per week and/or over 5 working days per week. Saturdays for most the employees will be overtime because it will be their 6th workday of the week; but it will be regular time for one employee as it will only be his 5th workday of the week.
For accounting and payroll purposes, we need the totals to display in both hour and decimal format.
So far, I have Lunch, Regular and Overtime hours figured out, but I still need to work with Saturday, Vacation and Holiday hours. Also, currently, the time in and out has to be typed in with the colon and AM or PM. Is there another way to input the info without having to type in those items? I'm trying to make it as user friendly as possible.
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Jan 12, 2009
If a person does a full day I want the formula to calculate how many hours minus 30 mins for lunch i.e. 7:30 - 4:00 = 8 hours. I have done this and it works fine, the problem comes when a person does a half day i.e. 7:30 - 11:30, this will read 4.5 hours. If this is the case I don't want the 30mins deducted so it should be 4.0 hours worked.
I have high lighted a column in the work sheet (yellow) whereby the user puts an 'x' in the appropriate cell if they are working a half day.
The probem is I cannot incorperate the two formulas in one cell (the Actual hours cell) I have the one formula in the actual hours cell and the other bolted on the end thus giving two different readings.
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May 21, 2014
calculate overtime in California. I found a few previous posts, but none that meet all of the requirements. Employees get overtime in CA for:
More than 8 hours are worked in a day (up to 12)
More than 40 hours are worked in a week
Hours worked on the 7th consecutive day (up to 8)
Employees get double overtime for:
More than 12 hours are worked in a day
More than 8 hours worked on the 7th consecutive day
To eliminate the the 7th day issues, I am just using helper cells for hours worked on the 7th day of the work week. So far, what I have is what I found in a previous post:
=MAX(0,SUM(A13:A26)-40-SUMIF(A13:A26,">8")+8*COUNTIF(Daily Total Hours,">8"))+SUMIF(A13:A26,">8")-8*COUNTIF(A13:A26,">8")
This will calculate the hours of overtime over 40 in a week and 8 in a day, but will not differentiate between hours 8-12 and hours 12-?
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Nov 25, 2008
I am trying to make a timesheet in Excel 2007 with a formula.
I want it to read:
IN = 8:30 AM, OUT = 11:30 AM, IN = 12:30 PM, OUT = 4:30 PM
The total hours will be 8 because there is an hour for lunch.
And if I work a few hours one day and leave before lunch, I want the calculation to be right. I found a formula but it wouldn't add the lunch hour and I added a +1 in the formula but it makes the calculations wrong for when I work for only 2 or 3.
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Dec 15, 2013
I have 3 basic job categories... each of those categories start overtime at a different hour.
So, if employee A is a dock worker, he starts overtime at 25 hours. If employee A is an office worker, he starts overtime at 40 hours and if he is a driver, he starts overtime at 55 hours. So based on that info, I'm wanting my spreadsheet to figure out how many hours each employee has left for the week.
The 2nd part question is how many hours per day is left for the week. Rather than making a separate tab for each day of the week, I'd rather the spreadsheet know what day of the week it is and divide accordingly.
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Feb 20, 2014
Example: In cells A1:A10 random number between 0 & say 20, need to sum ABOVE 8 = (calculating overtime hours)
E.g.
A1 = 0
A2 = 8
A3 = 8
A4 = 10 (giving 2)
A5 = 12 (giving 4)
A6 = 5
A7 = 13.5 (giving 5.5)
A8 = 8
A9 = 0
A10 = 16 (giving 8)
A11 = (Total overtime above 8 hours) 2+4+5.5+8 = 19.5
Need to be able to increase rows and drag across.
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Apr 21, 2014
I am looking for a formula to calculate overtime on a weekly basis, entered daily, on a sheet with multiple weeks. It need it to calculate the overtime each week.
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May 14, 2013
I need a formula to calculate hours worked between specific times. In the worksheet I have, I need to calculate the hours worked between 5am and 10pm, the start time is in C7, and the finish time in D7 the formula need to be in H7, and another formula in I7 to calculate hours worked before 5am and after 10pm .
C
D
F
H
I
Start
Finish
Total
Ordinary
20%
4:00
23:00
19:00
17
2
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Jun 2, 2014
I have an attendance sheet for our Company Employees.
This attendance sheet shows the salary of the month from the total basic salary / hour and overtime / hour of each
employee.
I found a problem in this sheet. When i reduced overtime charges in the last of this sheet so the Total Salary of the month
was not changing. I couldn't found any mistake in formulas.
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Nov 3, 2008
The formula =SUM(E5:E39)-SUM(E45+F41) is what I'm using to enter my total man hours for the week (E5:E39) and subtracting my overtime(E45) and vacation hours.(F41). I have to enter OT and vacation on the discription cells to get the numbers to enter into the proper cells. I would like to use a formula to take the total manhours over 40 and enter them into the overtime cell.
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May 29, 2007
i am trying to lunch screensaver using this code, which worked with Excel 2003, but not with Excel 2007 which i am using at the moment. when excution comes 2 :
VBA.Shell "C:WINDOWSsystem32ss3dfo.scr /S", vbMaximizedFocus
it tells file not found. any idea how 2 make it work in Excel 2007 ?
Sub RunScreenSaverProgram()
'*To show the screen saver
VBA.Shell "C:WINDOWSsystem32ss3dfo.scr /S", vbMaximizedFocus
End Sub
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Mar 18, 2013
I work at a call center and I have to report absent time for my agents.
I am working on a template that was previously saved, however, the absent hours do not account for when the person has not been to lunch yet. This is usually done as a manual update.
There are three main situations that I need my formula to account for:
1) Person that has been absent all day
2) Person that has been absent part of the day (after lunch)
3) Person htat has been absent only a few hours (before lunch)
Lunches are 30 minutes long
Whenever a person is absent or late, we put their time in two columns called ABS in and ABS out. It basically marks the start and end of their absent time.
ABS IN is when their schedule would have startedABS OUT is when they arrived if they were late, or their out time if they were absent all day.
Here is what my spreadsheet would kind of look like... I need to know how many absent hours there were to calculate the actual worked hours.
I cannot simply deduct abs out minus ABS in because then I am not factoring in the lunch times.
This is how my spreadsheet roughly looks like:
Agent
SCH TIME IN
Lunch
SCH TIME OUT
ABS TIME IN
ABS TIME OUT
Total Sch Hrs
ABS Hours
Actual Worked Hrs
Person absent all day
8:00
12:00
16:30
8:00
16:30
8.00
Arrived late (before lunch)
8:00
12:00
16:30
8:00
10:00
8.00
Arrived late (after lunch)
8:00
12:00
16:30
8:00
13:00
8.00
On Time
8:00
12:00
16:30
8.00
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Apr 11, 2014
I am using excel 2010 and I am trying to find a formula whats going to give me added break with a set time but anything over a set time doesn't. I want it over 10:58:00 and under 11:32:00. I've got the numbers and tried with a formula but all whats happening is that all the data is adding 30mins break to the end time.
The sheet is using live times and data so the start times vary as do the due time.
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Apr 15, 2014
I am trying to get the start time and finish time for breaks.
I have 4 columns Name, status, start, finish. In the name column there are multiple names, under status there 6 different status's. and under the time columns there are in and out times dependant on status. I am trying to us index match match. I have tried vlookup and hlookup as a nested function. I keep getting errors.
NameStatus MessageStart TimeFinish Time
Cameron WilliamsTech All & Billing12:31:4812:31:52
=index(starttime,match(name,namefield(match,"on lunch",starttime)))
[Code]......
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Oct 8, 2008
I am creating a worksheet where employees schedule work throughout the day
eg task 1 will be start time 9am, finish time 11am. The result is 2 hours to do the task.
The problem i'm having is that I need to do a calculation that if a task includes lunch then the result takes an hour away from the task time.
eg task 2 will be start time 12pm, finish time 3pm, excel displays 3 hours, i need it to say 2 hours because 1-2pm is contractual lunch.
I can't just do a day formula that says minus 1 from total as this is task orientated and will vary depending on start and finish times of each task.
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Jun 26, 2003
I need to Find Out the Number of people staffed per interval I used to use a formula like this in order to calculate this it takes in to account Lunches.
=SUM(IF(A8>=$B$2:$B$6,IF(A8=$E$2:$E$6,IF(A8
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Mar 8, 2013
I need also to calculate difference between dates(dd-mm-aaaa hh:mm) in workhours ( hh:mm):
The work period is 9-18 with lunch interval 13-14 The startdate and end date could be out of the work hours and i can't include the extra hours. I can have several days (workdays) at the difference, but i should maintain the format hh:mm.
Ex1:
Startdate 05-03-2013 18:34 ( date to calculation should be 05-03-2013 18:00)
end date 06-03-2013 10:30
Time Difference 1:30 ( from 9 to 10:30 of 06-03-2013 )
will be equal to:
Startdate 06-03-2013 8:34 ( date to calculation sould be 06-03-2013 9:00 )
end date 06-03-2013 10:30
Time Difference 1:30 ( from 9 to 10:30 of 06-03-2013 )
Ex2:
Startdate 06-03-2013 12:01
End date 06-03-2013 14:28
Time Difference 01:29
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Feb 13, 2010
I would like a solution for the automatic calculation of the end date and end time for project tasks. I have already spent hours on the issue, thanks for any help on this.
The parameters are:
A1 = Start time 08:00
B1 = End Time 17:00
A2 = break lunch 12:00
B2 = back from lunch 13:00
Task parameters
A5 = start date 01/03/10 (entered manually)
B5 = start time 10:00 (entered manually)
C5 = duration 02:00 (hrs entered manually)
D5 = "end date" >>> (to be calculated exluding breaks and holidays)
E5 = "end time" >>> (to be calculated exluding breaks and holidays)
the next line should be filled in automaitically according to the hours needed and the previous end date & time
A6 = "start date" >>> (after line 5: to be calculated exluding breaks and holidays)
B6 = "start time" (after line 5: to be calculated exluding breaks and holidays)
C6 = duration 14:00 (entered manually)
D6 = "end date" >>> (to be calculated exluding breaks and holidays)
E6 = "end time" >>> (to be calculated exluding breaks and holidays)
and so on for every new line down.
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Mar 19, 2008
This one should be a bit more simple, (vlookups I think)
I have a list of clients, and client codes
so:
CODE_____CLIENT
001 Mr. A
002 Mr. B
003 Mr. C
And on the time sheets, we must put the client, and the code.
So
0004 Mr D
But we have to type that in manually (code and client)
Can we use a formula, so that when we type the client, the code will appear? Granted that the name will have to be exactly perfect.
Also, how it it possible, to make a list of possibles to appear, when typinig?
eg, if I type Graem
a list will appear underneath saying the possibilities.
such as
Graem
-Graeme A
-Graeme B
-Graeme C
ETC.
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Dec 18, 2008
See workbook attached.
I'm looking for help to detemine rates so it automates in the sheet.
Can you give me assistance and code perhaps ? I'm pretty basic at V-Lookup and If functions. Is this the best route to take ?
All is explained within the workbook.
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Jan 1, 1970
Not sure where the best to ask this is so i'll do it here.
I have a h:mm time which i need to get converted into days/hours/minutes, creating an on the fly phrase of something like "2 days, 4 hours, 32 mins" for example.
eg: 26:45 (hours/minuts) to be converted to "1 day(s), 2 hours, 45 minutes"...
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Nov 16, 2009
I am having trouble with this formula
=IF(E4-D4 < 1/24*7.1,E4-D4,E4-D4-1/24)*24
it works well unless the staff member works past midnight. I get a negative hours worked value returned.
for eg
E4=8AM and D4 is 5PM i get an answer of 9 hours in F4, this is all good but if the start time E4=4PM and the finish is D4=1AM then I get the result of -15 hours in F4
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May 26, 2007
I have a system that enters the ID in the first column, the date and time in the second and third columns and the sense (IN/OUT) in the fourth column, for each employee that enters/exits the premises. Note that not only the in /out can occur over midnight, but also I have the situation of having two periods of the same employee in the same day.
The objective is to obtain in some way a daily report for each ID (employee).
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