Filter Data Into Groups That Contain A Common Data Point Using Pivot Tables?

Apr 30, 2013

I want to use a Pivot table to filter data to show just the studies that contain patients from the 'South' area?

As per example below I want to be able to see all the patients in all areas but only for studies that have patients from the south. I put together an array formula that works well for small tables but is too much with one one my sheets that contains 200,000 rows.

Before filtering:

Study ID
Study Short Title
Study Patient ID



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Copy Data To A Common Start Point

Oct 24, 2006

I have a range of data that has been collected by date starting in H4 across several columns. This means that my entries start at different points in each row i.e. -

Row 4 first entry Column AJ
Row 5 first entry Column K
Row 6 first entry Column AB

Using vba is it possible to find the first entry in Row 4 and copy it and all the figures following it in that row to K4 on Sheet2, and then row 5 to K5 on Sheet2 and so on?

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Grouping Data From Two Tables (different Structure) Based On Common Criteria?

Dec 1, 2013

The attached file shows what I'm trying to do - I'd like to fill in the data in the top left corner table (blue-shaded) with the data combined from the two other tables. Think of the Greek letters as names that are grouped into the groups named {A,B,C,D,E} (the names have no significance, it's just an example).

I was able to do so using an array formula and an extra column (yellow shaded) as you can see in B2 - however, this solution doesn't suite my case because the actual tables will be coming from automated processes and cannot be easily manually altered.

I tried inserting the array formula into the sumproduct formula - see B3 - but for some reason this doesn't behave the same as when the array is outside the formula. I should also mention that I came across a user defined function solution - this too is not so suitable for me right now.

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Excel 2010 :: Click On Pivot Chart Data Point And Display Data

Apr 22, 2014

Pivot Chart. I would like to set up something to where a user can click on an individual value on a pivot chart (currently a line chart set up with 4 data series) and somehow display some underlying data. I have a lot of information stored in a data worksheet that I can't display all at once, but if a user sees a questionable data point, he/she can click and learn more about it from source data, or even a new query of the data worksheet.

I am using Excel 2010

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Filter Data By Different Groups Of Values

May 16, 2014

I am trying to improve a spreadsheet that I have to use everyday. I have a list with varying number of entries (different length every day) that has a number of columns including a column that contains machine codes (say 1,2,3,4,5...).

Each machine is programmed by a different person (say Andy,Ben,Craig,etc.).

One programmer can program more than one machine so for instance Andy is interested in programs for machines 1,3,5 and Ben in machines 2 and 4.

Every day we send a list of jobs that require programming which is pre-filtered for each programmer so if I send the list to Andy he only sees rows of data with machine codes 1,3 and 5.

I am trying to make a drop-down where I pick the programmer's name and the list automatically gets filtered for the machines for that specific person (e.g. 1,3,5).

I believe this could be done with advanced filtering but the problem is that the list length changes every day and the data is pasted into the spreadsheet from a different CSV file so I cannot define a set range for advanced filtering because it does not accept blank rows...

I am attaching a screenshot : list.jpg

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Change Pivot Source Data In Multiple Pivot Tables?

Jan 21, 2013

I have a single workbook with multiple worksheets. Each worksheet has a different pivot table displaying a different view of the data. Each pivot table uses the same source data at worksheet1.

Each week i add new data to the end of the source data, which means that I need change the source data reference separately in each pivot table to update each pivot table view to include the new data. This is laborious as there are quite a few pivot tables.

Was wondering if there is some way of changing the pivot table source data reference on all pivot tables at the same time.

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Pivot Tables / Report Filter

Nov 10, 2008

i have a pivot table report filter that i cannot sort a-z. i've tried sorting the source data and also right clicking on the first value then choosing display a-z - neither work.

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Copy Filter Selection To All Pivot Tables

Jul 31, 2006

I want to create multiple pivot tables each performing its own tasks. When i want to filter a particular category in all first pivot tables i have to do this one by one.

This is time consuming and i think it can be done faster. Is it possible when i filter a category in pivot table 1 that this filter is automatically filtered in the other pivot tables?

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Doing CountIFs Off Of Pivot Tables Data?

Apr 16, 2013

I have a pivot table i created to pull in data in a tabular format so i can have all of my data fileds listed in a columns. On another page I am doing a dashboard that is using Countifs to pull in data to my report. What I am running into is the countifs are only working when i filter my pivot table to a certain value that matches, otherwise it will not pull the counts in..

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Pivot Tables - External Data

Mar 10, 2014

I have a VBA code that goes to a specific Folder, grabs data from an Excel file, and then puts (data) in another Excel file (template with VBA) file as "Raw Data" tab.

Then my VBA refreshes 30+ Pivots from that "Raw Data" tab.

Now "Raw Data" is stored together with 20+ Pivots in one Excel file.

Challenge: Is there a way to keep my "Raw Data" in the external Excel file and simply refresh my Pivots by only "pointing"/linking that source?

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Filter Multiple Pivot Tables Based On Same Cell Value

Jun 15, 2012

I am trying to update multiple pivot tables from different OLAP cubes based on the same cell value that an user defines,
namely one country for which he/she wants the create the report for. The code I recorded goes like this:

Sub TUR()

ActiveSheet.PivotTables("PivotTable1").PivotFields("[Geography].[Geography]"). _
ActiveSheet.PivotTables("PivotTable1").PivotFields("[Geography].[Geography]"). _
CurrentPageName = "[Geography].&[TUR]"
End Sub

In this example, TUR stands for Turkey.

Basically, I have over 20 countries and at least 3 different OLAP cube-based pivot tables in my report, I can do it with 3 x 20 different macros but that seems like taking the long way.

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Pivot Tables - Show Report Filter Pages

Mar 3, 2014

By using this function I have managed to do a 1000 sheet report, 1 for every customer.

However, my problem is that I don't know a way of globally setting the print area for every single sheet.

Also, the reports are not exactly the same size, they will vary from 5 to 12 columns.

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Pivot Tables 2007 - Selection Data

Dec 29, 2009

I have the following code and I can't work out how to fix it. What i want is for the macro to create the pivot table from the "used range" in a worksheet but I want it to be formatted as a 2007 pivot table. The reason I say this I because I have some 2003 code which works very well which is where the idea of this come from but it doesn't seem to work here. I have highlighted the problem in orange, I know the rest of the code works because when I replace the orange bit with

"Raw Data!R28868:C33"
it works.

Sub CreatPivot()
Dim wksdata As Worksheet
Dim rngdata As Range
Dim wksdest As Worksheet
Dim pvtTable As PivotTable
Set wksdata = ThisWorkbook.Worksheets("Raw Data")
Set rngdata = wksdata.UsedRange.........................

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How To Access ISeries Data Through Pivot Tables

Oct 28, 2011

I'm trying to access ISeries data through Excel pivot tables.

Two weird issues, one is preventing what I'm trying to do.

1. After I set library list and saw my list of files, I didn't see ALL the files in the library, just some of them. Where are my missing files?

2. I found the file I needed and selected it. The file has 15 fields. When I got my field list in my pivot table, there were only 13 fields, and one field I need is missing. I noticed the missing fields are my packed numeric fields.

Is that a limitation of Excel, that it can't pull in packed numeric fields, or is there some way to get those fields without changing the file field definitions on the iSeries?

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Pivot Tables - Quartile Data By Row Label?

Dec 12, 2011

I have a bunch of raw sales data, by individual, which I would like to quartile to determine who is performing at which level.

Not all of this data should factor into the Quartile - a T/F "Exclude?" column flags the individuals who should not count in the quartile for any given month.

I then built a pivot like this with the Row Labels nest like such:


What I would like to do is define a formula that will quartile all of the agents where Exlude is False, Year is 2011, and the Month is January. And I would like this work going forward, so manually defining the range each month would not be a fix.

What do you all think? Is there a way to do this? To tell it to only quartile the individuals for each month?

.........Mr. Excel......6

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Removing Old Data Values From Pivot Tables?

Jul 17, 2012

If I update my data, then refresh the pivot table, old values still show as an option. How can I delete these items? If it matters, my pivot table's name is PivotTable2.

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Pivot Tables - Finding Number Of Individuals With Particular Filter Combination?

Jan 30, 2013

I am using a pivot table to explore the relationship between the two variables in a survey. Question 1 is a "choose all that apply" question, while Question 2 is more "if you said yes to any in question 1, choose all that apply".

So, I have about 10 filters for question 1, where each combination will give me a different number for the responses for question 2. My question is this: How do I get excel to automatically find the # of individuals with the particular combination of filters in question 1?

Ie. if said yes to 3/10 options in question 1, how do I get excel to find out how many actually said yes to the 3/10 questions.

The purpose of this data is for reference to question #2, so that i can utilize some percentages.

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Automatically Refresh Pivot Tables After Data Entry

Mar 20, 2009

This is the first time I’ve tried to use VBA. I’m using Excel 2000. In my excel workbook have 1 sheet called “Cards” in which I Change data in one cell $B$2 (enter a part number) and formulas in this sheet return many values from another sheet “Card Data”. In the “Card Data” sheet, formulas that look through a sheet “Sales Book” and return the data that pertains to the Part Number I entered in the sheet “Cards”. In the sheet “Card Data” there are 3 pivot tables (“PH CALC”, “PH QTY”, and “Pivot Table 3”) that use the Part Number data to show 3 different sets of information. The pivot tables are the source for 3 charts in the “Cards” Sheet.

Problem: Pivot tables don’t automatically refresh. I would like to use VBA code to automatically refresh the pivot tables in the “Card Data” sheet when I change the Part Number in cell $B$2 of the “Cards” sheet, which, in turn, would then update my charts in the “Cards” sheet.

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One Slicer For Multiple Pivot Tables With Different Data Source

May 2, 2013

I have multiple pivot tables with different data source. I wish to have one slicer which control all the pivot tables. I would have one common colum for all the pivot tables which is the one i wish to control for instance the person in charge. Note that all my pivot tables are from different data source. how to do it?

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Update Source Data For Multiple Pivot Tables With VBA

Dec 16, 2013

The spreadsheet is comprised of 4 sales data sheets, one for each store. Each of these sales data sheets runs several pivot tables (One for dept sales, one for waste, one for sales on Selected UPCs etc) and I used to have 1 copy of each pivot table for each store (ie 24 pivot tables). Now I have found a way to have only 1 copy of each PivotTable which changes based on which store is selected using the following code:

Sheet13.PivotTables ("Top10LW").PivotTableWizard SourceType:=xlDatabase, SourceData:= _

This works great however I was repeating it for every pivot table I had in the spreadsheet, causing messy code and file corruptions.

Is there any code which I can use for updating all pivot tables, using as minimal code as possible, all in one hit?

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Combine Data From Multiple Worksheets - Pivot Tables

Sep 20, 2009

I am trying to combine sorted data from 2 worksheets to a new work sheet to process further. I have one worksheet with order number, part number, order qty but with different delivery dates. On another worksheet, I have the order number too, part number, the qty delivered. The qty delivered is not always the same each delivery.

My aim is to find out how many are already delivered under a certain purchase order and the balance of undelivered parts.

I used pivot tables to sort out the data but I am stuck here not knowing how to extra the sorted data from the pivot tables to the 3rd worksheet. I will need to match the order number and the part number.

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Pivot Tables Do Not Refresh Contents When Data Is Deleted An

Apr 11, 2003

When we create a database in an Excel Spreadsheet and then some pivot tables, we use to copy the spreadsheet with another name, in order to clean the data and update it with another date (for instance, one excel spreadsheet for one BU or country, another one for other bU or country), to avoid creating the pivot tables again and again.

However, when we clean up all the data and enter the new one, on the Pivot Tables fields, you still see the "old data that was deleted"... Do you know if there is a way to delete that data without recretaing the pivot table?

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Summing Data In Pivot Tables That Belong To Different Years

Apr 17, 2007

I'm wondering if it's possible to do the following using Pivot tables. I have month period from 1-1-2006 until today by month. Is it possible to have in the pivot table a field that shows the total of 2006 and then another field that shows the total of 2007?

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Multiple Pivot Tables - Single Table Of Source Data

Mar 9, 2014

I am trying to generate several pivot tables from one data source table. I have successfully created my first pivot table (A date field, and a water storage facility level reading) and subsequently a graph from this. I have worked out that I need to group my dates as I am supplied a daily reading, but only need monthly average. All worked great.

Now i need to create more pivot tables and graphs. The next one I want is to create one grouped by years. But when I create this new pivot table and change the grouping of the date field to yearly, it also changes the grouping on my first pivot table, which is undoing my work.How to tell excel that these pivots are independent, and I don't want them changing in unison? See screen grab of my source data and where I am up to...

Microsoft Excel - 401027_0100.00_0221.00.csv_2014-03-10_11-41-35.jpg

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Macro To Create Pivot Tables And Sort Out Data In Other Worksheet

May 19, 2009

The first sheet is the row data given to me, the second one is where I want my data to be analysed automatically by macros.

I managed to create a pivot table manually to give me the info I want but then I still have to copy all the results from the pivot table sheet to my analysis sheet.

How can I create a macro able to do all that by it self? I tried to record a macro using the recorder but then when I try to play it it gives me an error straight at the beginning in the definition of the pivot table I think.

An example of what I want the pivot table to do is:
in the first sheet, go in the small table in column K and L, take the value of L1, then in the row data in column A to J, in column C look for the value in L1, once found, look for the value 1 in column J then do the average on the values in column E and put the result in my second sheet in cell F5
then do the same but look for 2 in column J and put it in F8, then 3 in F11, ... until 7 found (the data is in ss.000 and so the results in the second sheet should be formated the same way)
then do the same all over again for value in L2
etc etc etc

this should be done for the 6 values in column L, each having values up to 7 in the J column.

Then I need to do the same for other columns and not only averages but minimums as well but I can adapt the code I think.

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Excel 2010 :: Pivot Tables - Data Source Reference Is Not Valid

Jun 27, 2012

I've been trying to create pivot table in excel 2010. Unfortunately I've been getting this message "Data source reference is not valid"?

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How To Prevent Pivot Tables From Changing Source Data Numbers Into Dates In Field Columns

May 13, 2013

why is pivot table changing numbers to dates. It was fine all along, numbers retained the fromat of source data and now, all numbers in field columns are turning into dates. is there a setting I can change to prevent excel from reformatting numbers to dates?

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Pivot Table - How To Use Same Data For Filter And Column Header

May 13, 2014

I have a list of S/N with Pass/Fail result next to it. A specific S/N can appear several times in the list:


When creating a pivot table of SN vs. Result (count) I get:


I want to get the FAIL count of SN in which PASS > 0 (First two rows)

BUT I can not figure out how I can filter based on the values of the pivot table itself (rather than the values of the original list). When I try to use 'Result' field as report filter, I can not get it as a Column label (and vice-versa). In this case I get:

I get:
111 | ...1
222 | ...1


111 |...3...1
222 |........1

Desired (alternative):

111 |...3
222 |...0

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Applying Filter To Original Data From Pivot Table

Dec 2, 2009

Instead of Excel creating a new sheet when I double click on the results of a pivot table, is it possible to just filter the results of the original source data's sheet?

Here is my situation, I have source data that needs to be updated after someone double clicks on the pivot table data. They won't be able to update the source data if it just creates a new sheet (since it's a copy).

I'm running Excel 2003.

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Restrict Access To Filter Data In Pivot Table?

Oct 10, 2013

I am looking at a way to create a dsitributable excel spreadsheet (.xlsx), which contains non-sensitive, yet restrictied organisational information segmented by regional department for NCSA, EMEA for APAC respectively.

By design, all data has been collected in a datatable on a password protected "data" sheet - and - presented on an "executive summary" sheet. T

The "executive summary" sheet contains a privottable with select "multiple options" to allow for aggregated dataviews on executive level. However, on a regional department level, the users must only see their own regions, hence the filtering mechanims on the pivottable should be restricted.

Currently, the restrictions on the pivot tables are made in VBA, using the following script. However, it still allows people to change the "multiple options" filter in the pivot. How can I restrcit this option

Sub RestrictPivotTable()
Dim pf As PivotField
With ActiveSheet.PivotTables(1)
.EnableWizard = False
.EnableDrilldown = True
.EnableFieldList = True
.EnableFieldDialog = False
.PivotCache.EnableRefresh = False
For Each pf In .PageFields


As a sidenote; the above design requires that a spreadsheet is compiled for each region each month. Ideally, the ability of filtering, could be password restricted - or - filteren. So only one selection would be presented for the NCSA, EMEA and APAC respectively, while Executives could view across one-or-many regions? However, as Pivot tables are used by design, I cannot see how this could efficiently be achieved?

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