Cleaning Address Data
Jun 24, 2008
I have a database of sales records containing 6 address columns (C-H). I want to extract the country (which may be entered in any of the 6 columns) and place this in a separate column. I have a definitive list of countries on sheet 2 which I have saved as a named range (Country).
I would like to be able to set something up which searches the six address fields on sheet 1 and if a match is found against the Country range, enter this in a separate column (I). A non-code solution would be ideal as I am nowhere near that level yet and want to be able to understand what I am doing as far as possible!
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Mar 7, 2013
My problem has to do with an list of over 22,000 addresses (don't want to think about going through it manually )
The names are in column A and the addresses are in column B. The problem is, is that some of the addresses fit in one cell and others are spread over two (Oklahoma City, OK in one cell, 73034 in the one below it, for example.)
The names with corresponding addresses taking up two squares have been placed in merged cells, so that they line up with their addresses. Here is a picture below.
Capture.PNG
What I need is each address in one cell next to its address in one cell (to make it searchable, etc.) I thought I was being really clever when I copied Column A, then pasted the formatting onto Column B (so that the cells would be 1:1, one name cell, one address cell) but didn't realize I would be losing the information in the cells being merged.
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Apr 26, 2014
However I have survey data results and in one of the cells it has multiple values which are separated between ; and some are not separated at all e.g B&Q; The Range; Wicks The Garden Shop
Also there are spelling mistakes everywhere and variation of the word B&Q e.g b+q, B n Q
I need to add count up all of the B&Q, Wicks etc...
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Jun 21, 2006
I have several time series in excel pulled from a datasource on a daily basis, however some series include weekends, some dont and some others have a few days missing. What I did is I already have a column set up with only weekdays on the other sheet, what I am trying to do is match the data with the dates.
The obvious choice is vlookup, but given that I have over 50 time series and the time span is over 10 yrs, its not the optimal solution...it will crash the sheet i think. I also tried a combo of match and index...but same...too many formulas. I think I need a macro. Does anyone who analyzes time series have a "cleaning" code that he oe she can share with me?
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May 10, 2006
how to split data into columns.
I have a set of (imported) data consisting of 1000+ rows. The data set (bank statement) contain six informations (date1, transaction, vendor, date2, sum1, sum2) in one cell which has to be split into six columns.
Using text-to-columns will generate more than six columns since the set dosn't have any delimiters and both the transaction and vendor name-fields contain blank spaces.
Is there a way to either split the data into the correct number of columns or if text-to-columns is used - a way to manipulate the data into the correct columns, for instance with help of filtering ?
small data sample included
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Dec 22, 2008
I am basically doing some housekeeping and trying to reduce my number of code lines.
Can this bit of code be done a bit simpler?
For r = lrow To 15 Step -1
If Range("N" & r).Interior.Color = vbRed Then
Range("N" & r).Interior.Color = vbCyan
Range("N" & r).Value = "Triangular"
End If
If Range("V" & r).Interior.Color = vbRed Then
Range("V" & r).Interior.Color = vbCyan
Range("V" & r).Value = "Triangular"
End If
Next r
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Apr 15, 2007
It has been working perfectly from all sites but for some reason started to enter the wrong data once in a while?
Sub Macro8()
Application.StatusBar = "Updating Data from NOAA"
Application.DisplayAlerts = False
Application.ScreenUpdating = False
Sheets("Web Data").Select
With ActiveSheet.QueryTables.Add(Connection:= _
"URL;http://www.srh.noaa.gov/ifps/MapClick.php?TempBox=1&HumidBox=1&Submit=Submit&FcstType=digital&textField1=32.74&textField2=-96.45&site=fwd&Radius=0&CiTemplate=0" _
, Destination:= Range("A15"))
.Name = _
"MapClick.php?TempBox=1&HumidBox=1&Submit=Submit&FcstType=digital&textField1=33.65&textField2=-95.54&site=fwd&Radius=0&CiTemplate=0_5"
.FieldNames = True
.RowNumbers = False
.FillAdjacentFormulas = False
.PreserveFormatting = True
.RefreshOnFileOpen = False............................
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Aug 31, 2007
I am using VBA to enter customer information into a Microsoft SQL database. I have an excel sheet with thousands of customers listed. I will be using a While loop to process each line of the sheet. Part of the While loop needs to make any format changes necessary before the data moves over to the DB. So here is the issue:
How do I turn the following phone numbers:
(410) 273-9200
910-944-1232
276 623 4254
410 612 1100 Rob
(413) 786-1636 Cindy
1-800-783-4661
304) 842-5491 Sherry
Into a uniform layout? I would prefer ###-###-####
Each of the numbers above is an example from the list I have. There may be more variations (I have over 20 seperate lists to process, with over 10000 customers per list)
I imagine I need some process that will remove all character except numbers and then break the numbers up to add the hyphens back in at the appropriate places.
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May 15, 2007
I frequently use the record option to start off my macros. I realize this usually results in recorded events which are not absolutely necessary (recording a print macro is one that is full of excess line items). I then try and combine what I have recorded with what I have garnered from this wonderful website. If my spreadsheets are small - and I am not writing code to pass any inspections - is there a need to go back and clean up?
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Jun 22, 2014
I have an old customer list maintained by my company's previous owner in excel format that mostly stored numbers ###-#### format, but also some in ###-###-#### format.
My new list has always been maintained with numbers in (###) ###-#### format.
I have merged these two lists in a new excel file have begun the tedious process of cleaning up duplicates and bad data.
I have used conditional formatting to highlight duplicate numbers in the appropriate columns (L, M, N, O) in this case. However, it does't find matches in the other formats or perhaps the number with the old area code. I know the area code change could lead to false positives, but they should be minimal as this is a small business with mostly local customers. So what I'd like to find out is a formula for conditional formatting that will compare the last 8 characters in each cell (###-####) so as to eliminate issues of missing or different area codes. I would like it to check all of the columns for duplicate numbers not just within each column or within each row individually.
Also separate but related if possible to highlight a different color any cells with data not in any of these formats or if not in (###) ###-#### format if it's too much for all the formats.
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Feb 2, 2012
I wanted to create a target workbook that is a subset of the source workbook
1) I want to specify a list of worksheets in the source workbook:
For Each WSCurrent In Sheets(Array("SheetA", "SheetB", "SheetC"))
Next WSCurrent
2) I want to them copy these sheets into another workbook (don't know how to code this)
3) I then want to hardcode all these sheets (I don't know the most efficient way to do this)
4) Lastly, I want to eliminate certain columns (can be fed through a hardcoded list of Columns to delete e.g. X, W, Z)
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Mar 18, 2013
Is there a formula where I can take a zip code, and for any zip codes that have the 4 digit zip code extension, to remove those 4 digits, and to add a zero to the beginning of any zip codes where the zero was cut off. Is there a formula I can run my zips through to do both of those tasks?
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Apr 26, 2007
This is the current code I am using, it works but from another post it looks like it could be cleaned up.
With Sheets("Web Data")
.Activate
Range(.Range("A6")).Offset(2, 1).Resize(2, 24).Copy
Sheets("MW Forecast Calculation").Select
Range("C9").Select
Selection.PasteSpecial Paste:=xlPasteValues, Operation:=xlNone, SkipBlanks _
:=False, Transpose:=False
This is the code I am trying to get to work but I am having trouble with the red text.
Set CopyRange = Sheets("Web Data") Range(.Range("A6")).Offset(2, 1).Resize(2, 24).Copy
Set PasteRange = Sheets("MW Forecast Calculation")
Cells ("C9:Z10")
CopyRange.Copy PasteRange.Values
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Jan 15, 2009
I am wondering if there is an easier way to look up values in a matrix. I use the VLOOKUP with the vertical values as the lookup_value, then another lookup for the col_index_number to find the horizontal values. The example in the attached file is just a sample of my spreadsheet. I need to apply this to a roughly 10*10 matrix (which changes every now and then) and apply this matrix to over 1,200 rows. Is there an easy way to returne theses values or is the way I am currently doing it the best option.
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Sep 26, 2012
I have a worksheet that contains lots of value. I want to run quick calculation on it but for some reason counta function counts blank cells.
I checked and the cells with =len() and it returns a number > 1
What is the proper way to clean the whole worksheet with some copy paste value and get rid of invisible character like space or nonprintable ones to be sure to get the right number of cells with value?
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Aug 14, 2014
I use excel and would like to know how to copy a large volume of address data but at the same time filtering out irrelevant data placed under each other in a row, in this case, air compressors air conditioning web address etc ( see below for example). I need the first 5 lines only. The rows of unwanted data are irregular i.e some have 10 lines, others 5 , and others 2 or one line which makes using a formula difficult as there is no consistency. The data eventually need to be placed horizontally in columns to be compared to other address lists. To make matters worse, the text data has been merged and wrapped.
BDD LIMITED
3 Telford Place
L*****r QLD 4315
Phone: 07 5777 3622
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May 22, 2014
I am struggling to find a macro which can look at a name in column 'BT' and search it in the address book of Outlook to then place the email address of that person in column 'ED'
There are 35,000+ people in the address book and there may be over 5 email addresses for one name, so is there any way a message can appear for the user to select which email address is correct if there is more than 1 contact for that name?
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May 20, 2014
Assume the following list of addresses are all in separate cells of a single column (A1-A4). I just need the formula to extract the street addresses, and then a separate formula to extract the zip codes.
5430-44 PASCHALL AVENUE PHILADELPHIA, PA 19143 OPA/BRT#: 884350845
4010 MARPLE STREET PHILADELPHIA, PA 19136 OPA/BRT#: 651087200
2618 SOUTH HOWARD STREET PHILADELPHIA, PA 19148 OPA/BRT#: 391251216
5737 WOODCREST AVENUE PHILADELPHIA, PA 19131 OPA/BRT#: 522155600
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Apr 24, 2013
I have a list for addresses in excel in single column as shown below - aanandhi narayanan 3430 chemin de riviere sanjose,CA95148
DOMINIC ABANO 3838 GLENGROVE WAY SAN JOSE, CA 95121
abdi abdi 5390 monterey rd #6 sanjose,CA95111
Sheribel Abinsay 3212 Gateland CT San Jose, Ca 95148
I need the result to be in a way like -
3430 Chemin de riviere
San Jose
CA
95148
3838 Glengrove way
San Jose
CA
95121
5390 monterey rd#6
San Jose
CA
95111
3212 Gateland CT
San Jose
CA
95148
I have around 12000 records with the same format.
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Feb 25, 2014
On a worksheet called "Contact Info" column A starting in row 2 I have a list of names (variable length). In Columns B2-D I need the email address, work phone number, and cell phone number.
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Oct 9, 2009
I have been given a set of data from one of our clients with company and address information in a Microsoft Word document. The data is not formatted into fields delimited by either a comma or tab and none of the fields has a heading of any sort. The data flows vertically rather than horizontally. I have imported the data into Excel in the hopes of being able to break out the data into an Excel or csv format in which the data can be imported into a Filemaker Pro database. Its format is the following:
Company Name (cell A:1)
Address (cell A:2)
City (cell A:3)
State (cell A:4)
Zip (cell A:5)
telephone (cell A:6)
I have tried recording a macro that moves the data from cell A:1 into cell B:1, then cell A:7 into cell B:2, etc. But have failed to get a macro to work that runs through all of the data in column A:A. The data is consistent - that is, there are only the 6 rows of data. Is it possible to write a code that moves the data from cell A:1 (the company name) into cell B:1, then skips 6 rows to cell A:7 (the next instance of a company name) and moves cell A:7 into cell B:2. The same procedure would then be run on the address, city, zip, and telephone.
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Jun 30, 2012
I am creating a quote sheet that will have data entry for: customer name: company name: (Can be blank if customer is private)
Customer billing address
street:
City:
Postal code:
[Code]....
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Jun 5, 2013
I have recently changed my software at my work from Sim-pro to Clik. I have about 4000 customer details that have been exported from Sim-pro to a CSV file but unfortunately some of the addresses are in one cell and need to be split up into 2 or 3 cell so it can be imported into Clik. In the Sim-pro program addresses are entered into one dialogue box e.g Address 1(house name - if applicable), Address 2(street name) & Address 3(suburb/area), after each line you press enter to separate them. The town/city, county and postcode do have their own entry box though and these do import normally into excel.
Unfortunately to import the addresses from the CSV file into Clik the Address parts 1,2 & 3 need to be in their own cells but obviously these are all in one cell(not every address have 3 parts some just use 1 address line which is fine). Can excel recognise the imported information from Sim-pro that is separated by 'enter' in that one cell and move them into another cell? I have tried using text to columns and selecting delimited and entering 'ALT 010' in the 'other' box but that doesn't work.I'm dreading the thought of going through 4000 addresses and cutting and pasting parts of the cells....
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Nov 9, 2006
Trouble: I need to replace address of datacells for serias of chart
Result: data for serias will be some lines above or below as i need
simv = Workbooks(1). Names("adr").RefersToRange.Formula
num = Len(simv)
For i = 1 To ActiveChart.SeriesCollection.Count
oldadr = ActiveChart.SeriesCollection.Item(i).Formula
res = Left(oldadr, Len(oldadr) - num - 3) + simv + Right(oldadr, 3)
ActiveChart.SeriesCollection.Item(i).Formula = res
Next i
simv - my new address data for all serias this code is working on Excel 2003, but not working on some other versions. Beause "Formula" may has different structure :
version 2003: =SERIES(,,'C:...[macros.xls]Sheet2'!$B$8:$M$8,1) other version:
=SERIES('C:...[test.xls]#Source'!$C$6:$D$6,'C:...[test.xls]#Source'!$E$2:$AC$2,,1)
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Aug 7, 2014
is it possible to find the number of row for selected value in cell with data validation?
for example:
sheet2
cell G13 have data validation format
Allow = List
Source = 'sheet1'!E:E
Ignore blank = yes
sheet1
columnn E contents file names with hyperlink
FileName1.txt
FileName2.txt
FileName3.pdf
.....
FileNameN.txt
I choose FileName3.pdf
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Feb 20, 2007
I've had a scan through the archives trying to find a post or item on importing Outlook data to Excel, and have so far only found articles on importing data from users' 'Contacts' lists. I need functionality so that when the user selects an office (e.g. 'London') from a list, further details for those offices - which are stored as individual members of the global Outlook addressbook - for example postcode, can be operated upon.
Because this data is relatively dynamic (e.g. potential for relocation of office premises), I need any procedures to refer to a single unified data source, therefore I'd like any VBA procedures to use data directly from the outlook address book, instead of importing a static copy of the data and then performing operations on this.
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Nov 9, 2009
I'm trying to use some data from other workbooks in a formula. However, the path to the other workbooks we are using will often change.
I think that the user can enter the path to the other workbook in a cell in this workbook. However, I'm getting errors in my formula and am not sure how to make the formula use the cell to reference the location of the workbook that has the data that we want.
This is what I have, but it's giving me an error.
=Countif(' & 'Instructions'!B9 & Planning'!$I$3:$I$100, "C")
'Instructions'!B9 contains the location of the other workbook in the format \path[filename] Planning'!$I$3:$I$100 is the location of the range in the other workbook.
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Dec 18, 2008
When I use VLOOKUP formula within a VBA routine ex:
For LoopCounter = 1 to LastRow
With Worksheets("0MATERIAL")
.Cells(RowCounter, 5).FormulaR1C1 = "VLOOKUP(RC[-2],'0MAT_UNIT'!R1C1:R65520C12,4,FALSE)"
End With
RowCounter = RowCounter + 1
Next LoopCounter
How can I find out what row or cell address that the VLOOKUP found the data? The above code works perfectly but the problem is I need data from that same row in columns 4-11. I replicated the .Cells line above and made each one a VLOOKUP (for column 4, 5, 6, etc...) but this kills the performance. I have around 32,000 rows in sheet 0MATERIAL and around 50,000 rows within sheet 0MAT_UNIT
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Sep 28, 2011
determining the correct formula to lookup various details from multiple worksheet:
Data as follows:
Sheet1: input
AB1MonthSales2AUG55003MAY4000
Sheet2: Data
AB1MonthSales2JAN20003FEB25004MAR30005APR35006MAY40007JUN45008JUL50009AUG550010SEP600011OCT650012NOV700013DEC7500
b2,b3 Formula = Indirect(Address(match(a2,????,0),1,1,1,"Data"))
i dont know what is the correct range inside the match fuction to identiy the row number inside the Data sheet, i think the solution would be match(a2,Data!a2:a13,0) but things might get complicated if you have multiple worksheet such as sheet2: Data , sheet3: Data2, sheet3: Data 3
and each table has unsorted details compared to others sheets (Data vs Data 2)
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Nov 4, 2009
I want to copy some data from internet and paste it in to worksheet location Range A1:A30. the data look like following information.
LocationKuwaitP.O.Box:4819 SafatAddress:ShuwaikhTel:-22253580Fax:-24343645Category:CONSTRUCTION COMPANIES
the above information have following header ie. Location, P.O.Box, Address, Tel, Fax and Category.
every time one of the header inforamtion is missing ie. Address or P.O.Box, Or Fax, due to this problem every time cell address of information aganist header is change. supose in first copy/paste Tel inforamtion is in A15, but second time it may be on A13, and 3rd time it may be on A17 and so on.
I want to make a macro which search header ("Location", "P.O.Box", "Address", "Tel", "Fax", "Category" ) from a Range A1:A30. than down two steps to copy header information (75325412) and paste in fixed cell location C1:C5 (C1=Name, C2=Location, C3: P.O.Box, C4=Address, C5=Tel, C6=Fax, C7=Category) in same sheet. and repeat the steps to copy information aganist header from all header in Range A1:A30.
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