Jun 10, 2009
I have a file for monthly result of different staffs (over 1000 of them) shown in Col A. Their monthly result are obtained by Vlookup, then copy and pasted in Col B. The staffs are arranged in groups, and each of those groups usually no more then 10 persons. What I usually do is the follow steps:
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(1) Input the Vlookup in, say for Feb, C1, then drag the corner of the cell and pull down as copying the formula to the bottom cell (this will create errors in the S Total rows (row 8, 13, 19 etc) but will overcome later).
(2) Select the entire Col C, then copy and paste value, to make all the data into a value.
(3) Select the S Total cell from the previous month (B8, B13, B19 etc), drag the corner of the cell, and pull to the respective S Total cell in current month (C8, C13, C19 etc). This will copy the sum of each group formula from previous month column to the current month column. And also it can clear out the errors generated by step (1) above.
Due to the size of the staffs, I have over 300 repetitions of doing step (3). It is so time
consuming, and I feel like an idiot. As you know, Excel 2003 does not allow multiple copy and paste. I have tried grouping the staffs, hide details, then do the copy and paste but unsuccessful because it will be multiple and paste as well. I cannot change the format of the table because many others will use this table too.