# Formula To Calculate Pay Based On Hours Worked

Jul 21, 2006
i am trying to make an excel spreadsheet so i can keep track of my hours and pay at work... i know how to do mult and add but i wanted to know how to do the 2 together.... for example

Hours ST OT Total Hrs Gross Pay

8 2 10 ?

i would like help figuring out the gross pay if say for example my st time rated is 21.21 an hr, and the ot rate is 31.82 how can i get the 8 times 21.21 = 169.68 and the OT 2hrs times 63.64 to show up in the gross pay as a total of 233.32 - what would the formula look like?

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Feb 24, 2009

I have this spreadsheet and in it the time is changed from military time to regular and then I use a formula to calculate hours worked. On some of these the total is off by one minute. Does anyone know how to fix this?

I don't know how to paste the spreadsheet so you can see formulas,

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Nov 6, 2009

i m trying to work out the productivity of employees based on how many hours they work (Time in Back Office). How many pieces of work they complete(Back Office items Completed) if 1 piece of work should take 7 mins. the item in red is what i cant seem to figure out.

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Feb 14, 2008

It's been several years sine I had to look at calculating amount of time worked.

Can you please look at this old spreadsheet of mine and verify that the formula is correct?

It appears to be ok to me, but I don't want any errors when it comes to paying my employees

Formula: ...

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Feb 21, 2013

Is there a way to conver a persons time spent (given in weeks) to adjust/convert to show per month. Attached is the sheet. Do note that week 2/25 - 3/1 is a combination of Jan and Feb so hours should be logically divided into jan and feb...

Name 2/18 - 2/22 2/25 - 3/1 3/4 - 3/8 3/11 - 3/15 Feb mar

Tom 40 10 0 20 ?? ??

name

2/18-2/22

2/25 - 3/1

3/4 - 3/8

3/11-3/15

Feb

Mar

tom

40

10

0

20

??

??

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May 14, 2013

I need a formula to calculate hours worked between specific times. In the worksheet I have, I need to calculate the hours worked between 5am and 10pm, the start time is in C7, and the finish time in D7 the formula need to be in H7, and another formula in I7 to calculate hours worked before 5am and after 10pm .

C

D

F

H

Iï»¿ï»¿

Start

Finish

Total

Ordinary

20%

4:00

23:00

19:00

17

2

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Jan 13, 2014

Lunch is not paid. Holiday and vacation hours get calculated at the regular pay rate. Overtime is anything in excess of 8 hours per day and/or in excess of 40 hours per week and/or over 5 working days per week. Saturdays for most the employees will be overtime because it will be their 6th workday of the week; but it will be regular time for one employee as it will only be his 5th workday of the week.

For accounting and payroll purposes, we need the totals to display in both hour and decimal format.

So far, I have Lunch, Regular and Overtime hours figured out, but I still need to work with Saturday, Vacation and Holiday hours. Also, currently, the time in and out has to be typed in with the colon and AM or PM. Is there another way to input the info without having to type in those items? I'm trying to make it as user friendly as possible.

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Feb 1, 2007

I need to develop a work sheet for agency booked people to count the number of hours worked by them on daily basis. Agency can clock in at three different times and clock out at 6 different times. i tried but could not even develop logic to calculate the total earned hours. i attached the sheet for reference.

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Jan 28, 2014

Attached sheet, I am struggling with the formula that will add up the hours overtime worked per day when I enter start and finish times.

Standard working hours are :

mon to thurs 8 hrs per day 8m to 16.30 (with 30 mins unpaid break)

Friday 6 hrs per day

Saturday all hours are overtime

Hours Commited sheet.xlsxâ€Ž

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Nov 11, 2009

to calculate how long a ticket is open in our system before being resolved. I don't want to count weekends, and if the ticket is 'suspended', I don't want to count that either. There is also the factor that the ticket 'un-suspend' date may be later than the ticket 'closed' date. Which is the bit that's throwing me.

So, I have the following fields

Ticket Open, Ticket Closed, Ticket Suspended Date, Ticket Unsuspended Date

A sample ticket might be (using above fields)

02/11/09 09/11/09 04/11/09 30/11/09

That 'should' equal two days (16 hours) as the Unsuspend date falls after the close date so it was suspended from the 4th until closure.

Now I want to know, in hours (8 hour day) how long that ticket took to resolve (i.e close), remembering you can't count the time it was suspended, or any time that fell over a weekend. Also not all tickets are suspended.

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Sep 5, 2006

I got a problem with a time calculation, if it's even possible.

I want to calculate the amount of hours that have been woork in a slot.

Example:

First slot is from 08:00am till 17:00pm, time cost 100%

Second slot is from 1700am till 24:00, time cost 110%

Third slot is from 24:00 till 08:00 am, time cost 120%

I'm working from 08:00am till next day 01:00am

So my hours are:

9 in slot 1,

7 in slot 2,

1 in slot 3.

Is this possible to calculate in Excel?

I got a file attached with a sort of layout.

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Feb 6, 2008

i have a timesheet that we are trying to use. the problem is the column that says shift diff. if an employee works after 6:30pm for 1and 1/2hr, he is entitled to shift hours. shift hours is between 6m and 8am.

As long as he works after 6.30pm but works for at least one and a half hour, he will get the shift.

if work, 9am to 7:30pm, and have break between 2-3pm, should have 1.5hrs shift and 9.5hrs total

if work, 7:45pm-9:45pm, and have break between 8:30-9pm, total hrs work is 1.5 and shift hrs s/b 1.5hrs

if work 3pm to 12am and have break between 7-8pm, total hrs work is 8 and shift hrs s/b 5hrs

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Jul 30, 2013

I work different length shift some of which are over-night. I'm using the formula

=IF(((C1-B1)*24)<0,(C1-B1)*24+24,(C1-B1)*24)=IF(((C1-B1)*24)<0,(C1-B1)*24+24,(C1-B1)*24)

Where cell "B" is start time and cell "C" is finish time. This calculates hours worked whatever shift I'm on.

Is there anyway I can also deduct a hours rest break if I work more than 7 hours ?

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Sep 17, 2012

Any way to calculate the total hours staff work based on the mininum time of the first transaction to the maximum time of the transactions. I used a DMIN and DMAX function to get those times per employee. The issue is then the time goes over from one day to the next, such as from 11 PM to 4 AM the next day. As you can see in the data below,the fourth record shows the minimum time as 12 AM and the max as 11 PM with total time worked as 23 hours. In this example, the total hours worked should be five hours.

min time

max time

total hours

7:00 AM

16:00

9:00

[Code] .......

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Feb 26, 2013

In a single employee Timesheet spreadsheet:

....................Mon.....Tue.....etc.

In:................6:65.....6:71

Out:............12:07....12:05

In:..............12:62....12:41

Out:............15:66....15:73

Hrs Worked:.....8.46......

How to format the cells in the daily columns and what formula to calculate 'Hrs. Worked'?

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May 1, 2008

In a single employee Timesheet spreadsheet:

....................Mon.....Tue.....etc.

In:................8:00.....8:30

Out:............12:00....12:00

In:..............13:15....13:00

Out:............17:45....17:00

In:................0:00....19:00

Out:..............0:00....20:15

Hrs Worked:.....8.5......8.75. How to format the cells in the daily columns and what formula to calculate 'Hrs. Worked'?

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Aug 6, 2007

If a Rescue Officer is called out at 23:00 and is back at 04:00, this should equate to 5 hours worked.

It seems that if my times are all on one side or the other of a 24 hour cycle, my calculation work fine but it it breaks across the 24 hour (as above, it doesn't work.

A2=04:00

A1=23:00

Using (A2-A1)*24 give me -19.00 hours

My SS macro has a line:

s = (wks.Cells(c, 3) - wks.Cells(c, 2)) * 24 'calculates the duration of time worked

Is there any way of getting excel to calculate an elapsed time in hours when the start and end times roll over from one day to the next?

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Dec 21, 2013

Refer to the attached sheet which is Daily Schedule for employee. I need a formula to add hours worked on single day in cell C2 for Monday, E2 for Tuesday, G2 for Wednesday, and so on.

Every day we have Clockin_Clockout info for each employee as shown for employee a & b.

FYI : I am using below formula to add employee hours for the week as (formula in cell R4).

[Code] .....

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Feb 16, 2012

I charge one rate for day work and one for night shifts. My spreadsheet is set to figure the total number of hours worked and I know how to multiply by dollars to get answer #1, but is it possible to use a formula to multiply times a different rate for a night shift?

For example I use =IF(B2

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Jun 30, 2014

I would like to calculate staff meal deductions for each employee based on the number of hours they worked for that day.

I have the hours listed all on one page, per day, per employee.

I have the staff meal deductions range listed on another page in the workbook.

The range is as follows: *Please note anyone working over 8.00 hours is deducted a maximum of $2.40 for that shift/day.

Hours

Deduction

1.00

$0.30

[Code].....

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Dec 15, 2013

I'm attempting to make a simple time sheet for a handful of employees. I'd like to enter the clock in time and clock out time for each day. The end cell should be the running total for the week. The tricky part for me is having the formula subtract an hour for each day that is over 5 hours.

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Aug 11, 2010

I have been working on a timesheet but the problem I have come across is calculating actual hours worked only in the core hours and any work outside the core hours is calculated in the outside hours column. A standard work day is 7.6 hours working between 8.30am and 5.00pm. However if someone was to commence work either before 6am or after 8pm this is outside of core hours. I have attached an example of my timesheet for you to see what I am talking about.

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Jan 13, 2009

I am making a schedule and I would like it to take out a 30 min break if the hours worked is over 6 hours.

I have so far

A B

1 11:00 7:30

=24*(B1-A1)

Gives me 8 hours, I would like it to subtract the 30 minutes only ifthe sum is over 6 and not alter the sum if it is under 6.

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Oct 16, 2009

I am trying to calculate the number of days since an employee worked. Column A has the date and columns B,C, and D show the name of the 3 employees who worked that day. Each row shows the next day in column A with the three employees who worked that day in columns B,C, and D. I need the format of the excel sheet to remain the same. I'm looking for a formula that will calculate the number of days since each employee has worked...there are 10 different employees and only 3 work each day.

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Sep 24, 2012

Timekeeper to tally total hours worked by employee. When doing a pivot for sum total hours worked for FY13 it does not calculate correctly. I understand they formatted that column/custom h:mm but when I change the 8:00 hours to a number I come up with 0.33 .

I am attaching a sample file : sample time.xlsx

I just want them to get a running total of hours worked/pay.

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Jul 3, 2014

I'm trying to make a way to track if I've worked more or less than the 39 hours/week I'm paid for. At the end of each week, I have a total of how many hours and minutes that I've worked .

On column C I have what I should work.

On column D I have what I did actually work

On column E I'd like to convert automatically Columd D to minutes for calculation purposes

Column F to know if I worked more or less than what I should've subtracting C and E

Column G to have an ongoing tally to know if I need to work more or less

Column H and I could probably be the same thing. Ideally what I'd like is to have a formula pull the information from column G and put it into workdays, hours, and minutes with 1 workday being 7 hours and 48 minutes.

Since I tend to work too much, I'd like to know if I've worked 3 days too much during 1 month, I can take 3 days off the next month to get everything zeroed back to where I don't owe the company anything and vice versa.

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Dec 2, 2008

I am trying to create a spreadsheet that auto calculates my emp. time.

However I do not want to use military time. I can get it to work by =a2-a1 but only if it is 8.5 and 17.5. Any ideas how I can do clock in 8:30 clock out 4:30 = 8 hours?

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Feb 10, 2010

I'm trying to calculate the total hours worked for two given periods over a shift , which can span two consecutive days ie. start 15:45 and finish at 00:15 the next day. Hours worked between 6am and 6pm are paid at standard rate, whilst hours worked between 6pm and 6am attract penalty rates. Hours are cacluated in 24hr time

I have attached a copy of the timesheet that we use so you can see exactly what I'm trying to achieve, and included most of the shifts that we have.

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Dec 31, 1969

I can do the timesheet formula for adding the hours worked as follows:

Start Finish Total

08:45 17:15 8.5

However, it doesn't work when I fill in a whole week work of hours in this format:

Start Finish Total

08:45 17:15 08:30

It works on a daily basis, but when total hours exceeds 24, the formula get's all mixed up - how to I format the total column to account for every 5 minutes worked, which you can't do when converting to decimal??

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Jan 3, 2007

im doing an excel spreadsheet. on 1st sheet i have a summary page for some clients, on sheet too i have worked out and done the formula so that it calculats values i put it. i want to take this total value i have worked out (which is a variable- will change from day to day) and move this value to sheet one. from here i want the number that i show in the summary page to deduct from a fixed total in the cell nxt to it. and ideas ive tried several options coming close but no ciga

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Nov 27, 2012

Weekly Timesheet.xlsx

This spreadsheet calculates hours worked great for first and second shift but when you enter times for third shift it goes all whacky with the outcome.

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May 9, 2008

I am creating a spreadsheet that will track hours of overtime worked and within the spreadsheet there are several separate departments listed.

I have made it dynamic so that the summary spreadsheet will update as employees are added. I’m using a macro and some complicated helper cells to be able to sort the employees based on their total OT hours worked.

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Mar 15, 2012

Is there a function or a macro to calculate number of hours worked from a single cell value.

For example, cell A1 has "1600 - 1715" and need it to convert to "1.25" on cell B1

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May 21, 2009

This is probably a very simple problem that has me going around in circles. I am attempting to set up a time roster, where I simply want to check:

If "end-time" minus "start-time" is greater than 4:00 (hrs), then deduct 00:30 (minutes) and place that result in another cell.

If it is not greater than 4:00 (hrs) then leave unchanged. I have read thru countless examples on the Forum - but I think that such great learning is driving me mad. Although I do believe that I have the correct format [h].mm - but attempts with IF's have got me confused. This is one of those "Looking down the tunnel towards the flickering light" moments.

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Dec 15, 2009

The whole document works but the last one i need. I'll post it all just in case i have an error elsewhere.

Start Time -- Stop Time -- Break -- Total -- Hours Worked -- Average -- Pay

6:00 -------- 3:00 ------- Yes ---- 1600 -- 8.00 ----------- 200 ------ $xx.xx

E2 Formula for time: =IF(C2="Yes",(((A2*24+12)-(B2*24+24))+1),((A2*24+12)-(B2*24+24)))

F2 Formula for average: =D2/E2. and now for the problem one. G2 Formula for pay: =IF(F2<165, E2 * 7.25, IF(F2<180, D2 * 0.07, IF(F2<190, D2*0.08, D2*0.09)))

Just to break that formula down more:

0 - 164 = 7.25 * Hours Worked

165 - 179 = 0.07 * Total

180 - 189 = 0.08 * Total

190+ = 0.09 * Total

it only calculates 7.25 by the hours worked no matter what comes up in F2

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Jan 22, 2009

I'm trying to figure out what is wrong with this formula. =(SUMIF(Q14:Q4995, "<="&EOMONTH(TODAY(),0),W14:W4995))-(SUMIF(Q14:Q4995, "<="&EOMONTH(TODAY(),-1)+1,W14:W4995)). I've got a cell that adds Total hours worked which pulls from the same column of entered data as the formula above and that cell works. My hours for the month however just shows up as zero. If I try and edit the formula or even just highlight it to copy it and then tab out of the cell this shows up...

1/0/00

If I undo the highlight and tab it will go back to showing zero. I've checked my dates that I entered and they are correct. I'm at a loss as to how to fix this formula.

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Mar 30, 2012

I need to create a formula that assumes 40 hours = 1 FTE (full time employee). As an example if I have a total of 100 hrs I need to know how many employees to hire. So in this case it would be 2.5.

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Feb 6, 2007

I'm working with a spreadsheet that works out how many hours someone has worked on a given shift.

In cell C4 I have the formula =E4-D4+IF(D4>E4,1)

In cells D4 & D5 I have an entered number in time format (custom hh:mm)

The problem with this is that when a time is entered in either D4 or E4 it automatically gives me a number of hours worked (upto midnight) without any input in the other.

Aim: Not to show the number of hours worked in cell C4 until hours in both cells D4 & E4 have been entered. NB. Sometimes the start times are 20:00 until 08:00 (night shift) hence answer 10:00.

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Jul 23, 2007

I need to worked out Hours worked in a timesheet. This was the easy part, the hard part is the clause tha HR threw in, which is:

If you have worked and 8 hour day WITH 1 hr lunch then you qualify for overtime.

if you work a 8 hr day and work through your lunch (1 hour) (so equivelant to 9 hrs) you still do NOT qualify for overtime there for Overtime = 0.

This is cause some people work though their lunch to get overtime, but legally they have to have a break so we are not paying overtime for it. I have basically tried in a formula to replicate this but it works with some data and not with all.

attached is an example, as you'll see the formula works in some cells, but not others.

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Dec 8, 2007

I've being trying t calculate an excel formula to work out a order turnaround time based on opening hours.

Example: The store is open from 8 am to 6pm monday to friday, I need to get a formula to work out how long it took from the time the order was logged until it was completed, during the course of the working day - this works fine but if the order was received on 06/12/07 at 5:20 pm then was finally completed by 7/12/07 at 11:55 the next day I need to figure out how to take into consideration of non working hours during that time. (time from 6pm to 8 am next day

example 2 - if order was sent on the 06/12/07 at 01:30pm and completed at 06/12/07 4:30 then I know its taken 3 hours to complete

example 3 - if the order was sent on the 06/12/07 at 5pm and completed next day at 07/12/07 at 10am - then I know it took 3 hours to complete

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