# Calculate Billable Hours Between 2 Dates & Times

Feb 28, 2009
I need to calculate billable hours.I have a start date/time and end date/time.Then I need to subtract out all time between 05:00:00.000 and 20:00:00.000. These are not billable hours.But I can include all weekend time.And I can include all holiday time.I need to accomplish this with formulas, no macros.

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Oct 18, 2008

Im trying to calculate hours and minutes between two dates/times over more than 24hrs. I have:-

A1 is 18/10/08 13:14, B1 is 20/10/2008 12:20, C1 is 1:23:05

Using the formula C1 =INT(B1-A1)&TEXT(B1-A1,":hh:mm")

But what I really need is just Hours and Minutes so the above should read 47:05.

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May 1, 2008

I need to calculate the hrs between two date and time and deduct any time outwith the hrs of operation (09:00-19:00), if the date and time falls outwith these times.

I have used the formula 24*IF(A2>G2,G2+1-A2,G2-A2), where G2 IS 21/04/2008 11:45 and A2 is 20/04/2008 00:22, but can't get it right.

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Mar 2, 2010

The below formulae allows me to see the difference between two dates and only returns the difference in working hours ie :

Difference between

02/02/2010 08:00 & 03/02/2010 08:00 is 16 Hours 0 Minutes

=(INT(A3)-INT(C6))+MAX(MOD(A3,1)-MAX(MOD(C6,1)))

The following displays it in the Hrs and Mins format

=TEXT(B15,"[h]")&" Hour"&IF(OR(TEXT(B15,"[h]")+0=0,TEXT(B15,"[h]")+0>1),"s "," ")&MINUTE(B15)&" Minute"&IF(MINUTE(B15)1,"s ",""))

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Jan 2, 2014

This is for employee time sheet and schedule. I have multiple employees work a specific shift on various days. I need the calculate the hours worked each day and then have them totaled at the end of the period. Here is and example:

Employee Monday Tuesday Wednesday Thursday Friday Saturday Sunday Total Hours Total Cost

John Smith 10-5 12-6 9-2 5-10:30 3-8:30

How do I get it to calculate the difference in the same cell, convert it to hours, add up all the results and place it in the totals columns then calculate those totals by their pay rate to get my Labor cost?

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Jun 22, 2012

Is there a way to calculate the number of hours between two times specified like this:

Start

End

Hours

Comments

Mon 6:00p

Mon 9:00p

3.00

Same day

[Code]..

I think I can write a UDF and that may be the easiest. Is there a straightforward way without a UDF?

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Aug 20, 2008

I have problem to calculate the time which is more than 23:00:00hrs in a file. I need to compare the benchmark time and the difference of time(start time and end time) and show pass/fail depending on benchmark set time. For few of the times which is more than 23:00:00 hrs the format is taking different(example: for 49:15:48, it is showing 02/01/1900 01:15:48 in formaula bar) for which i am not able to use formula and know pass/fail.

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Dec 31, 2007

I receive data from a company I deal with that has the date and time of all of my transactions with them listed in an excel worksheet. Only problem is that the date/time that I receive is not in my timezone, which is a bit of a problem for me!

What I want to do is to be able to adjust the date and time shown in the cell forward by 14 hours, so that the data is shown in the timezone that I am currently in. So the end result for the first line of data in the attached file would end up being 2006-08-11,10:28:51 instead of 2006-08-10,20:28:51.

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Sep 5, 2006

I got a problem with a time calculation, if it's even possible.

I want to calculate the amount of hours that have been woork in a slot.

Example:

First slot is from 08:00am till 17:00pm, time cost 100%

Second slot is from 1700am till 24:00, time cost 110%

Third slot is from 24:00 till 08:00 am, time cost 120%

I'm working from 08:00am till next day 01:00am

So my hours are:

9 in slot 1,

7 in slot 2,

1 in slot 3.

Is this possible to calculate in Excel?

I got a file attached with a sort of layout.

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Apr 24, 2006

I need the difference between two dates/times field in hours or minutes.

Eg:

A1 B1

1/4/05 10:00 2/4/05 14:30

The result should be 13.5 hours, considering only 8 hrs per day, only business days and 8 to 5 workday.

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Oct 23, 2008

I can’t figure out why this formula is not working. I am trying to alter it a little, but I still think it should work. Here is what I am trying to do. I am looking to calculate the time difference between two work projects, but exclude time when the office is closed. So someone starts a project at 2pm and finish 10am the next day it will show a result of 4 hours because the office closes at 5.

Here is the formula. It is the time formula from cpearson.com ...

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Aug 22, 2008

I have call data in date/time 06/07/08 2:00 PM custom format for a 2 month period. I have my regular opening times eg Monday 9-3, Tuesday 10-4. For each call I want to know if it was made during opening times or not.

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Feb 14, 2008

It's been several years sine I had to look at calculating amount of time worked.

Can you please look at this old spreadsheet of mine and verify that the formula is correct?

It appears to be ok to me, but I don't want any errors when it comes to paying my employees

Formula: ...

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Apr 7, 2008

I am creating a 'HelpDesk Issue Logger' and I am trying to calculate the Network Days and Network Hours between two dates with times. I want to know how many business days and hours are between the two days to give me a TURE 'Response Time.'

I have been to several sites and forums looking for the answer, but I have not been able to find a solutions that works for me. Please find attached a 'stripped' down version of my project.

Variables:

- 'Date Received' (H11)

- 'Date Actioned.' (I11)

-'Response Time' (K11)

Constants:

Work Days = Monday to Friday

Work Hrs = 8:30 AM to 5:30 PM (no lunch break)

Public Holidays = (AC13:AC30)

Formats:

Date Received: dd/mm/yyyy hh:mm AM/PM

Date Actioned: dd/mm/yyyy hh:mm AM/PM

Response Time: d - hh:mm

If there is someone out there wiling to put me out of my missery with this one, you will have a friend for life.

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May 14, 2013

I need a formula to calculate hours worked between specific times. In the worksheet I have, I need to calculate the hours worked between 5am and 10pm, the start time is in C7, and the finish time in D7 the formula need to be in H7, and another formula in I7 to calculate hours worked before 5am and after 10pm .

C

D

F

H

Iï»¿ï»¿

Start

Finish

Total

Ordinary

20%

4:00

23:00

19:00

17

2

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Oct 23, 2006

I have made a userform where I calculate how long time an operation takes. If the time fe.g. is 25 hours and 24 minutes then I get the result 1:24. I have attached my userform as it looks now. If you write 540 in the bar and 550 in volume and press "Beregn" then "Norm tid + 10%" will write 1:24 and not 25:24. Is it possible to have the Userform to write 25:24 or 1day and 1 hour and 24minutes?

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May 18, 2009

I have a spreadsheet used for calculating information based on the dates specific shifts are requested/cancelled by our clients. I have a formula for working out if a date & time of cancellation is less than 48hrs notice of the shift starting. This is because we have cancellation fees based on this.

What I have is this formula: =IF(A16="","",IF(INT(A16)-INT(G16)<2,1,"")) that returns a 1 if that shift is cancelled within 48hrs notice. This works fine but I have to now change the notice periods to the following:

72hrs+ - return 1

48hrs-72hrs - return 2

13.5hrs-48hrs - return 3

0-13.5hrs - return 4

edit this formula to take this into account? I figure it's using multiple IF's and changing the <2 into something else like the number of hours but I'm not sure of the exact syntax.

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Mar 22, 2007

I have 2 dates+ times.

1 the contract start date and time.

2 the contract end date and time.

Can I calculate the number of working hours between these two using a formula?

So if I have a 10 hour working day (08:00-18:00), Mon-Fri and the two Dates/Times can I calculate the number of working hours?

Example

Start 06-Mar-07 10:00

End 14-Mar-07 14:00

This is 2 part days and over a weekend.

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Jan 1, 2010

I would like to calculate the total hours between two dates using a unique formula and without inserting new columns. I have attached an example of the data I'm working with.

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Apr 18, 2007

How to calculate the hours between two dynamic dates.

Rules 1: It has to calculate only office hours (Let's say 9 AM to 5 PM)

Rules 2: The starting time may fall before 9 AM, then we have to do calculation from 9 AM on the same day. (Let's say start date with time 17/04/07 7:00:00 AM, then we have to consider the date with time from 17/04/07 9:00:00 AM for the calculation)

Rules 3:The starting time may fall After 5 PM, then we have to do calculation from 9 AM on the next day. (Let's say start date with time 17/04/07 8:00:00 PM, then we have to consider the date with time from 18/04/07 9:00:00 AM for the calculation)

Rules 4: It has to exclude the Saturday and Sunday

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May 19, 2008

I seem to have the worst luck when it comes to getting dates and times to calculate together. My logic just seems to go straight out the window.

What I am trying to do, the end result, is get a Time Worked (duration) that I have spent on a ticket, and a Total Time, the time a ticket was opened, to the time it was closed.

I guess we can try to do this one step at a time.

The first thing that I would like to know is if there is a way to calculate Date/Time in a MM/DD/YYYY, H:MM format?

IE:

Ticket Opened ...................Ticket Closed

5/16/2008 2:54 PM..............5/19/2008 10:47 AM

Total Time in Days / Hours / Minutes

Right now I have the Date and Time split into separate cells, simply because I couldnt figure out a way to subtract the combined date and time.

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Sep 2, 2008

I'm not too hot with Excel formulas but I'll explain as best I can. I have 3 columns with dates and times

A - 01/08/2008 08:17:08

B - 01/08/2008 12:17:08

C - 01/08/2008 17:00:11

This is what I want to do...

If A > B then Calculate the time difference between A and C

If A <= B then Calculate time difference from B to C

I'd like to get this formula in 1 cell if possible?

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Jan 25, 2012

From the below example, I would need to know the difference between date & time of Received and Resolved in number of days. Meaning - time difference should also be calculated in days

CELL ACELL BCELL CCELL DCELL E - REQUIRED OUTPUTReceived

DateReceived

TimeResolved

DateResolved

TimeTurn Around Time - IN DAYS20-Jan-122:43:00 PM23-Jan-124:50:00 PMDifference between Resolved date & time and Received date & time

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Jun 17, 2008

I need to calculate the total WORK-hours (09:00-17:30) between two date/time-stamps;

Including Saturdays but excluding Sundays & Holidays.

I can get this working excluding Saturdays (formula below) using NETWORKDAYS however the call centre work six days a week Mon-Sat.

A1=dd/mm/yyyy/hh:mm

A2=dd/mm/yyyy/hh:mm [code]....

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Oct 30, 2009

How should I calculate working hours between two dates? Say if start at 9/25/2009 7:26:13 PM and finish at 10/20/2009 9:46:13 AM, the function should return 245:20:00 because the working hours are from 8am to 11 PM (8 - 23), and there are weekends between the dates. Preferably the function should work like the NETWORKDAYS() function, but it should also include the time, not just the dates.

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Jun 17, 2008

I need to calculate the total WORK-hours (09:00-17:30) between two

date/time-stamps;

Including Saturdays but excluding Sundays & Holidays.

I can get this working excluding Saturdays (formula below) using NETWORKDAYS however

the call centre work six days a week Mon-Sat.

A1=dd/mm/yyyy/hh:mm

A2=dd/mm/yyyy/hh:mm

DayEnd= 17:30:00

DayStart= 09:00:00

HolidayList= "Currently Blank"

=(NETWORKDAYS(A1,A2,HolidayList)-1)*(DayEnd-DayStart)+MOD(A2,1)-

MOD(A1,1)

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Jun 19, 2008

I have a spreadsheet with Received Date/Time in C2 and Resolved Date/Tim in D2, Work Start Time in E2, Work End Time in F2. C2 and D2 are in dd/mm/yyyy hh:mm AM/PM format:04/03/2008 10:27 AM06/03/2008 1:06 PM9:00:00 AM5:00:00 PM

I need to be able to calculate the resolution time of each request in hours/mins excluding weekends and public holidays. I've tried using the NETWORKDAYS function but it doesn't seem to pick up multiple days between the Received and Resolved dates/times. I have put the Public Holidays in my spreadsheet ( attached) in AA2-AG2.

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Mar 8, 2013

I need also to calculate difference between dates(dd-mm-aaaa hh:mm) in workhours ( hh:mm):

The work period is 9-18 with lunch interval 13-14 The startdate and end date could be out of the work hours and i can't include the extra hours. I can have several days (workdays) at the difference, but i should maintain the format hh:mm.

Ex1:

Startdate 05-03-2013 18:34 ( date to calculation should be 05-03-2013 18:00)

end date 06-03-2013 10:30

Time Difference 1:30 ( from 9 to 10:30 of 06-03-2013 )

will be equal to:

Startdate 06-03-2013 8:34 ( date to calculation sould be 06-03-2013 9:00 )

end date 06-03-2013 10:30

Time Difference 1:30 ( from 9 to 10:30 of 06-03-2013 )

Ex2:

Startdate 06-03-2013 12:01

End date 06-03-2013 14:28

Time Difference 01:29

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Jun 6, 2008

I am trying to capture billable and non-billable expenses in a time sheet by date. I thought it was pretty simple, but after a few days of battling with the syntax (I am pretty new to macros)

I have attached the file I am referring to and highlighted in yellow the significant cells.

1. Trying to get data from the all expense sheets to the "Time Sheet" Tab by date and category.

2. Need to show the billable expenses expanded out to each category (meals, hotel, etc.) by date.

3. All nonbillable is summed up in one column by date.

June expense report has:

Date of ReceiptExpense Type "Billable? Total USD

01-Jun-08 Airfare Yes - Recoverable$2,000.00

01-Jun-08 Airfare Yes - Recoverable$2,000.00

01-Jun-08 Ground Transport No - Training$20.00

05-Jun-08 Meals & Entertain Yes - Recoverable$15.00

05-Jun-08 Meals & Entertain Yes - Recoverable $50.00

1) There are TWO June 1, 2008 items that are "Airfare" & "Billable", therefore in the "Time Sheet Tab, I need it to show that under "Billable Airfare" for June 1, 2008 that it is $4,000.

2) Same as June 5, 2008 for Meals & Entertain.

3) All Non-billable (No - Training; No - XXXX; anything with NO) are summed up in one column by date in the "Time Sheet Tab"

4) There are multiple Expense reports and I need the macro to run through all of them dynamically as they input the data in to show on the "Time Sheet" tab.

This would make my job a lot easier if I could get this running. I dont' think it is too complex, but obviously too complex for me. I started on some of the vba below. I do not have all the parts yet, weird thing is, it did spit out a number, but now it is not. I'm at a loss.

...................................

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Jun 11, 2008

A1 is 10 (10 hrs worked) , A2 is 10:30am (in time), A3 is 9:00pm (out time), A4 needs to be the total hours and minutes between A2 and A3 based on the hours listed in A-1. What i need is a formula that will calculate the hours and minutes between the 2 times based on hours entered in A1 but that will also compensate for a manadatory 30 minute lunch that needs to be deducted from the total hours if hrs listed in A1 are more than 6.

example: worked 10HRS, 10:30am to 9:00pm, Total hrs is 10hrs 30min, which should be just 10 since the lunch is a none work time and must be subtracted.

If a person worked more than 6hrs, they must take a lunch. if they worked less, than 6 then they don't have to. I need a calcuation to recognize the greater than, less than factor into the equasion also.

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