# Summarizing The Data

Jul 12, 2009

First sheet is comprised of 12 grouped cells. Each group consist of 7 rows and 6 columns
the above mentioned groups are bwoke down with 6 lines of data and 7th row is totals of the 6 boxes.

Each gtoup will have totals, even if they run over to next group
The first column is a task number, which will be the main component. A task number can be used multiple times and can run over to next group of cells

Here is an example of above mentioned sheet
task# Start time end time Description
999.......15:00.......15:05.........Open Mail
999........16:05.......16:55........sort claims

A new task number will move to the next group of cells
748........15:05.......16:05.........23 inches

2nd sheet will be a time tracking sheet. Here is the info from this sheet
999......15:00.....15:05.....open Mail
748.......15:05.....16:05......23 inches
999........16:05.....16:55......sort claims

The 2 sheets look alike but on first mentioned sheet info is broken down by task number

## Summarizing Raw Data

Oct 28, 2009

I was asked at work to create a report that takes raw data from a questionnaire and compiles it in an easy-to-read report. (Little do they know that this is how I'm such a wiz at excel ;-) )

It seems pretty simple, but I can't seem to figure it out! On the attached workbook, the first spreadsheet,"SUMMARY", is the jist of what the report should look like - the average score for each question by floor. On the next spreadsheet, "RAW DATA", is a sample of what the raw data looks like - just a list of each room number and the score it received by question. the first 2 digits of the room number signify the floor (ex. 201=2nd floor, 1215=12th floor, etc.).

My major issue was with getting the score for each floor without having to manipulate the raw data - this report will eventually become a shell that can be used with new data every month. Is there a way to make a range equal a number (ie. 200-299=2)?

## Summarizing Sales Data

Feb 26, 2009

I'm stumped on what I know is a pretty basic problem. Maybe i'm just trying to over think it.

I have a table of sales data...One field is the date it was sold, one field is the amount it sold for. The date field isn't in order and it contains dates over the past 12 months. I need a way to total the amount of sales in each month and not through a pivot table. I am able to count how many entries there are, but I can't find a easy way to do a count of how much was sold in each month.

## Summarizing Sets Of Data (sumif?)

Jul 8, 2009

Sheet1 contains a large set of data, including a date and a corresponding value.

Sheet2 (Summary) has a column called "Begin Date" and a column called "End Date". How can I use a formula to sum every piece of data that fits within the two dates?

## Summarizing Data From Multiple Tabs?

Dec 26, 2012

I have a spreadsheet with 12 tabs, 1 for each month in the year. On each tab I have employee names (column A), followed by the premium they pay for their health insurance (column B). I'm attemting to create a list of each employee and how much they paid for helath insurance over the year. Since employees come and leave thorughout the year, the lists aren't the same on each tab. However, I was able to create a master list of all possible employees and placed this list into a new tab.

I'm vaguely farmiliar with the SUMIF function and I believe that this would be the best approach, or some possibly sort of vlookup.

## Removing Duplicates In One Column And Summarizing Data

Feb 9, 2012

I have a 5 column document with about 3000 entries that I need streamlining. THe first column is a student's name, then grade. The next 2 columns are for Honour Roll Standing (A or B) and/or an Effort Honour Roll Standing (E). Finally there is also a "term" column indicating if they received this award is Term 1, 2 or 3.

An example source file is found here: [URL]...

As you can see, there are many students who have received an award in all 3 terms, however there are also some students that only received standing for 1 or 2 terms.

I need to manipulate the data so that there are no duplicate names and all the data regarding Honour Roll standings and which term it occured in are all laid out in one row per student.

NAME | Grade | Term1 HonourRoll | Term1 Effort | Term2 HonourRoll | Term2 Effort |

etc etc etc

## Macro For Counting / Summarizing Data Per Month

Apr 21, 2012

Here is the attached Excel file and the following is the desired output of the macro:

1.) List the data (Names) of the Columns D (Input), F (Analyze), and H (Output) in Sheet1 to Column A (Name of Person) in Sheet2. There should be no repetition of two names.
2.) Count the number of entries of each person in the Column D (Input) in Sheet1 appears per month (basis is the Input Date column E) and record into the corresponding month in Sheet2 under the Input Header.
3.) Add the total of the 12 months in the YTD column under the Input Header.
4.) Repeat steps #2-3 for the Column F (Analyze) and Column H (Output) of Sheet1 with the results recorded in their corresponding headers in Sheet2.
5.) Note: The data in Sheet1 is a running data and continually adds up as the current year goes by. If there is a way the macro could take that into account it would be much better.

HERE IS THE LINK OF SAMPLE FILE: [URL]

## Summarizing Data With Vlookups Or Sumproduct Formulas

May 19, 2007

I've got a tab with 32K+ lines of data in six columns. I need to be able to summarize it in a table based on two criteria (e.g. Region, Line of Business). I am currently using 16 sumproduct formulas (=sumproduct((type=a5)*(reg=a4)*revenue)) where type is the line of business and reg is the region column, and 8 vlookups per region. Each tab will have about 8 regions and I'll have 4 tabs. As you can tell, this spreadsheet will quickly get out of hand in terms of calculating speed. I can't really use a pivot table because of: 1) formatting constraints 2) the vlookups refer to a separate tab than the main data dump. What alternatives do I have other than array formulas to get the data in a nice little summary form? The formulas/presentation aren't very complicated, but I have yet to come up with a good alternative to the above.

## Summarizing Data To Collect Attributes From Multiple Instances

Oct 27, 2013

My company would receive RFQs from potential customers inquiring the availability of different products, and we are trying to summarise these requests to find a trend.

Each product has several attributes, such as descriptions, keywords, manufacturer's code, etc. The RFQs are all different, with each request providing some attributes while missing others. The only reliably uniform attribute is the product number.

I am trying to build a database with the maximum amount of details on each requested product, therefore consolidating the different requests. I already put the source data on the same sheet and sorted the product numbers. I also know how many instances there are for each product number. In other words, my data look like this:

Product number (sorted)
Repeat count
Attribute 1
Attribute 2

111a
2
aaaa

[Code] .........

Note:
1. The product numbers and repeat count are reliable
2. All the attributes are valid, i.e. as long as one can fill a blank I would take it
3. If none of the instances provide a certain attribute, it is acceptable for it to be left blank

And I am trying to turn it into this:

Product number
(sorted)
Repeat count
Attribute 1
Attribute 2

111a
2
aaaa
bbbb

123456
1
abcde

100x
3
123456
wxyz

I already spent a whole day trying to do it with MATCH, OFFSET, VLOOKUP etc to no avail. It seems I would need some kind of VBS with loop and array functionalities that are beyond me.

## Summarizing List Of Data Which Covers List Of Orders?

Mar 31, 2014

See attached spreadsheet. It's an imaginery list of orders. Raw data on the left, summary on the right.

F is a reduced list of A, G is how many times each appears in A. H is supposed to be the total values of each order, ie quantity in B * value in C.

How do I calculate H?

## Summarizing From Other Worksheets

Jul 10, 2012

I have many sheets in a workbook (Sheet1, Sheet 2 etc), and I am trying to create a final summary sheet (Summary).

In cell A1 of the summary sheet, I want the information from Sheet1-A1 to be transposed (so =Sheet1!\$A\$1).

In cell A2 of the summary sheet, I want the information from Sheet2-A1 to be transposed (so =Sheet2!\$A\$1).

I've tried to drag/drop the formula on the summary sheet, but I can't seem to make it change the worksheet and not the cell.

I don't want to have to manually input the formula for each cell.

## Summarizing By Date

Aug 7, 2007

I have a basic bookkeeping workbook with multiple sheets each representing a differenct account. In each sheet, an entry is entered on a row with main columns being date, credit (where a positive amount goes), debit (negative amount goes), and then a series of columns representing the type of credit or debit where a simple "x" is placed.

This style has worked well in the past becuase we merely just sort by column and the "x"s clump all credit or debit types together and we just sum them at years end.

However, we are now trying to have the numbers report to a main sheet that will summarize them monthly; basically where the first column is all the different types of credits and debits and the next 12 columns are the months.

We know how to refference the other sheet to get the data, but where it gets complicated is summarizing ALL the sheets together since they all have varying number of entires per month.

Is there some sort of way I can write a formula (or series of formualas) that will allow it to collect all the data from one sheet by only looking at the month column, and add that up, and then do the same for each sheet?

## Formula For Summarizing Various Columns?

Feb 18, 2014

I would usually do this in a pivot table (which works fine) but I need something else as the person I am passing this on to will not know how to change the range and this 1 report is a part of a larger report which should just be as simple as: Data download >>> calculations run automatically >>> print

I need to sum up various bits of information. The attached file is the example. The DATA tab holds the information and the REPORT tab shows the column headers that I am after. These columns are as below:Contractor Name: The formula should look through the DATA tab and bring back a contractor nameApproved Quotes: Then taking the name from the above field, the formula should add up column T where column AP = YesApproved WO Count: This one should just add up how many rows the above total is made of.Rejected Quote: Then taking the name from the contractor field, the formula should count add up column T where column AP = NoRejected WO Count: This one should just add up how many rows the above total is made of.

The PIVOT EXAMPLE tab holds the example with the red highlight being excluded.

## Summarizing Values From Other Sheets

Oct 3, 2008

In the first sheet (EQ MOVES) I have:
Column A contains a list of some 300 different pieces of equipment.
Column D is where the foremen enter the job number (4 digits) and job name of where the foreman wants the equipment to go the next day.

In the second sheet (PERSONNEL MOVES) I have:
Column A contains all employee names.
Column D is where the foremen enter the job number and job name of where the foremen want the employees to go the next day.

In the third sheet (SUMMARY) I have:
A box in A1 where I type in a job number (4 digits) but no job name.
A2 says "EQUIPMENT and B2 says "PERSONNEL".
A3 and below should list all equipment to go to that job listed in A1.
B3 and below should list all personnel to go to that job number.

## Deleting Rows When Summarizing

Nov 23, 2008

I have a master worksheet and 4 scenarios. The master worksheet has all the details and I need to extract each scenario into separate worksheets. I can "if" a statement to pull only those rows that have "x" in a scenario but how can i delete all the rows that do not have a corresponding "x" for that scenario?

In essence, how do i extract only the info for a particular scenario without having to go back and delete the empty rows?

## Summarizing Attendance Sheet

Oct 4, 2009

in range B9:B187 I have names and I have their attendance in I9:AM187
I have all the dates in I8:AM8

attendance codes are PL SL CL LWP TRG & P. I want to segregate all PL SL CL LWP and TRG

I want the output in a different sheet where in column A I will should get name, in column B I should get type "SL PL CL LWP TRG", in column C I should get start date and in column I should get end date.

## Summarizing To New Worksheet (Runtime ERROR 9)

Dec 6, 2009

I have a Petty Cash Workbook that consists of a Cash Receipts worksheet, and two separate credit card worksheets. I would like to be able to summarize the data from these three worksheets to a fourth worksheet called “Yearly Totals”. I’ve copied and modified code from Ron deBruin’s website but I’m not getting anywhere with it. I’m constantly running a Runtime ERROR 9 with this line:

## Summarizing Selected Entries In A Table?

Apr 26, 2013

I wold like to summarize values of a certain numbers of enties (eg. 5), on a specific criteria, but discarging earlier entries of the same criteria. An example being:

Entry
Value
Entry A
1

[Code]....

If I would like to summarize the values from Entry A, but firstly do so from number three entry buttom-up, and only the prior five values, how could this be done?

## Summarizing Function That Will Filter By Product Key And Date

Aug 5, 2014

I created a large table with data (1700 lines long) and am looking to create a sheet that will use it to do a call for totals whilst filtering for a specific line.

This is what I have currently, filtered by delivery date and key ("furniture desc").

The 58 and 54 are totals for that particular product which I would like to ideally see on a separate sheet.

result1.JPG
result 1a.JPG

What I would like to achieve is this: result2.JPG

What kind of formula would I need to use to first filter by date, then by key, then to tally up the quantities and drop them on another sheet?

Bearing in mind that other keys are intertwined on the Y axis so I can't use =SUM(xx:xx)

## Summarizing Times For Specific Items Within Specific Time-frame

Mar 26, 2014

I got Excel for Mac 2011 installed. I have a table called 'Raw" that holds data from the beginning until the end of 2013 (in total ~7000 rows). I have columns for Category, Start and End time, and time period in Hours, Minutes, and Seconds:

Code:
A
B
C
D
E
F

Category
Start
End
Hours
Minutes
Seconds

Transportation
2013/01/01 01:00:00
2013/01/01 01:15:00
0:15:00
15:00
900

[Code] ...........

I'm trying to get an overview of how much time I've spent in January on Transportation. I would need to look at the Category entries for Transportation, then only use the ones which have the Start set to 2013/01, and then take the Hours/Minutes/Seconds, and summarise it in a new table called 'Data':

Code:
A
B
C
D
E
F

Month
Category
Occurrence
Hours
Minutes
Seconds

2013/01
Transportation
48

[Code] .......

I have figured out a way to count the occurrences for Transportation for January:

=COUNTIFS(Raw!B:B,">="&"2013/01/01 00:00:00"+0,Raw!B:B,"

## Add Data Monthly And Then Have To Manually Update The "source Data" To Reflect The Added Data On Chart

Apr 28, 2009

I have a column line chart to which I add data monthly and then have to manually update the "source data" to reflect the added data on chart. This is a rolling graph, which mean that I have to remove data for one month(from last year) and then include the new month's data. Is there any way on automating this process...like a macro or something, so once I add the data excel automatically removes one month of old data and make changes to include fresh data. Eg Currently chart is based on data from A2:F2 and I add new data to cell G2. I need something which automatically update the source data to cell B2:G2.

## Update Data By Ado - Change/delete Data And Then Run Macro For Update Data In Source Spreadsheet

Dec 6, 2006

I have one source spreadsheet, where are columns NAME, DATE. I read these data by ADO to other spreadsheet, where I can change/delete data and then run macro for update data in source spreadsheet. The problem: In source spreadsheet is column "NAME" and column "DATE", with values e.g. "Joseph"; 1.1.1980. I read this data to other spreadsheet, then I delete in it value 1.1.1980. When I run macro Update, it messages error.

Sub UpdateItem
...
.Fields.Item(1).value = activecell 'activecell value = "Joseph"
If Not isempty(activecell.offset(0,1)) Then
.Fields.Item(2).value = activecell.offset(0,1).value
Else
.Fields.Item(2).value = "" 'I tried Empty and 0 too but when I read data again then, it displays 0.1.1900, nothing works
End If
...
End Sub

It seems that in source spreadsheet has data in column "Date" format Date and when I try to update data in format String ("") in source spreadsheet by Update macro, it messages error. When I used

.Fields.Item(2).Value = Empty
' or
.Fields.Item(2).Value = 0

after rereading data it displays 0.1.1900 What I want to get is that if the cell with date (in other spreadsheet) is empty, the cell in column Date in source spreadsheet after updating will be blank (contains no values).

## Create Userform That Adds Integer Data To Existing Data In Specific Cells

Jan 29, 2013

I am trying to create a user form that will allow the user to type int values in boxes. Then when the user clicks the submit button the code needs to add the values from each user input box to the existing values in specific cells accross multiple worksheets. Then the form needs to be cleared after the cell values are updated. I can create the form it is the code on the submit button i am lost on. Also it is important that some boxes may be left blank.

If you click the Grey "Qty Form" button on sheet1 the form will open. User data numbers can be entered in the blank boxes. When the submit button is pressed the form needs to add the user entered numbers to the numbers in the corresponding cells in sheet 1 and sheet 2. How to code the submit button to do this properly. Also after the data on the spreadsheet is updated the form needs to be cleared and start the cursor back in the Item 1 box on the form.

## Formula / Function To Collect Data From Multiple Sheets And Store Data In One Sheet?

Dec 17, 2013

- I have total of 13 sheets in a workbook - 12 sheets represent 12 months with data; 13th sheet is single sheet in which i would like to get complete overview of 12 months

- each of 12 sheets has actually sales results for multiple products with following data: internal code, manufacturer part number, name, and qty sold in that month

- situation is that some products have been phased out during the year and some were introduced so each sheet is slightly different in terms of in which row certain product is located

What i would like to achive is to make 13th sheet (whole year overview) do the following:
- there is a list of all the products in it, each product has unique internal code - this code (from each line) should be used to find that code in each monthly sheet, then find its monthly sales value (copy it) and paste it in sheet 13 in cell that represents this product and particular month.

In other words i would like to see for each product what was monthly sales throughout this year, but avoid manually filling in qty for each product per month.

## Formula To Separate Specific Data From Data List In Sheet1 Into Sheet2 / Sheet3

Jun 30, 2014

I have attached a sheet that has part of a data list, sheet called (Full Data) what i am trying to do is seperate the data into event locations into individual sheets.

The data ref will be column F which is the different event locations.

I thought the best way to try and do this was to create an if/ match formula using the sheet tab names as the if match, with the event locations in column F.

I have added two sheet tabs so you can see that i require the data for (Ain) to be put into the Ain sheet.

The data list in Full Data sheet will be continuously updated so i will need the range to be around 10,000 entries.

## Macro To Generate Outlook Emails With Data / Information From Multiple Rows Of Data?

Apr 30, 2014

I am attempting to create a macro to generate emails based on data in a sheet. The goal is to run the Macro, and have it generate emails to send to contractors letting them know what they are going to be paid. For instance:

Name in Column J
Email in Column L
Memo in Column N
Balance in Column T
Due Date in Column P
Week Ending Date in Column H

Now what I would like to happen, is to tie a macro into a button that will create the email as follows:

To Field: Email address from Column L
Subject: "Company Payment Remittance Payment Date *Date from Column P*"
Body: Hello *Name from Column J*,
For *WE Date in Column H* you will be paid *Balance from Column T* for the time worked of *Memo in Column N*

Now the tricky part is that I want the email to contain all line items for each email address. So instead of sending one email per line, have the macro automatically put all of the information that needs to be sent to one email address into the message. I don't know if that is possible, but it sure would make my life easier if it was.

I have attached a sample workbook of the data that will be used

Example Workbook for Email Macro.xlsx

## Pull Data From Sheet Based On Criteria - Populate UserForm And Ask For Missing Data

Feb 8, 2014

I have a spreadsheet that is updated weekly -- but every week new info is added that needs a user to input corresponding info. I use a vlookup function to link to another spreadsheet that populates the info from previous weeks and the info that is missing shows up as #N/A...

First I was using a msgbox function to get the info:

HTML Code:Â

For Each b In myrange
If Application.IsNA(b.Value) Then
Employee = b.Offset(0, -2).Value
SSID = InputBox("Please enter ID# for " & Employee & " :", "New Employee Found")
b.Value = SSID
End If
Next b

But it can be up to 30 different new employees... and that is time consuming.

I would like to make it more user friendly by creating ONE userform that displays all of the employees as labels -- has a text box in which to put the ID # -- and then has a drop down box to choose the type of employee (2 options). I want all of that info to go back to the reference spreadsheet so it will be saved for following weeks, and then redo the vlookup to get the info into the new weekly spreadsheet (I can do that part)....

HTML Code:Â

Private Sub CloseButton_Click()
End Sub

Private Sub ComboBox1_Change()

[Code] ......

## Create Line Graph That Will Incorporate Multiple Columns Of Data In One Series Of Data

Sep 27, 2011

I am trying to create a line graph that will incorporate multiple columns of data in one series of data. The reason I do not place all of the data in one column is because it could exceed the maximum amount of rows allowed in excel. Also I need the data split up for viewing purposes.

I can easily just graph one column but how do I combine all the columns into one line graph with the data being in separate columns. Basically all the columns will be my Y values and X values are just 1:n.

Example Below:

Column AColumn B Column C159261037114812

Now in the example all of the values are x values.

## Copy / Paste Frequently Changing Data From 4 Sheets Into One Master Data Sheet

Jul 4, 2012

I have a workbook that includes 4 seperate sheets that are used to record time and expenses for 4 members of staff. I want to write a macro to select the data I need from each sheet and colaberate together in a 'data' sheet so I can combine all the info to run time and expense reports per client showing combination of all time and expense incurred from all 4 staff.

I have named cell ranges in each of the 4 time-sheets. I proceed to record a macro, select the first named range, copy and paste into my data sheet, do a control home then control down arrow, then one more down arrow to get to the first blank cell and repeat the process for all four time-sheets.

This works until I add a new line and then the data will only appear for the last time-sheet (last row of data).

## Excel 2010 :: Access Data Connection Query - Missing Data All Of Sudden

Oct 19, 2012

I created a slick little excel sheet with the data coming in automatically via Access query. It has been working fine for months. Now all of the sudden there are a bunch of cells with missing data. The weird part is it's not as if whole columns are missing data, more like 90% missing. When I go to Access and run the query all cells are populated as the should be. There have been no changes to the query at all during this time.

btw...I am running Office 2010