# Calculating Time, Potential Lunch Break

Oct 8, 2008
I am creating a worksheet where employees schedule work throughout the day

eg task 1 will be start time 9am, finish time 11am. The result is 2 hours to do the task.

The problem i'm having is that I need to do a calculation that if a task includes lunch then the result takes an hour away from the task time.

eg task 2 will be start time 12pm, finish time 3pm, excel displays 3 hours, i need it to say 2 hours because 1-2pm is contractual lunch.

I can't just do a day formula that says minus 1 from total as this is task orientated and will vary depending on start and finish times of each task.

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Feb 13, 2010

I would like a solution for the automatic calculation of the end date and end time for project tasks. I have already spent hours on the issue, thanks for any help on this.

The parameters are:

A1 = Start time 08:00

B1 = End Time 17:00

A2 = break lunch 12:00

B2 = back from lunch 13:00

Task parameters

A5 = start date 01/03/10 (entered manually)

B5 = start time 10:00 (entered manually)

C5 = duration 02:00 (hrs entered manually)

D5 = "end date" >>> (to be calculated exluding breaks and holidays)

E5 = "end time" >>> (to be calculated exluding breaks and holidays)

the next line should be filled in automaitically according to the hours needed and the previous end date & time

A6 = "start date" >>> (after line 5: to be calculated exluding breaks and holidays)

B6 = "start time" (after line 5: to be calculated exluding breaks and holidays)

C6 = duration 14:00 (entered manually)

D6 = "end date" >>> (to be calculated exluding breaks and holidays)

E6 = "end time" >>> (to be calculated exluding breaks and holidays)

and so on for every new line down.

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Mar 18, 2013

I work at a call center and I have to report absent time for my agents.

I am working on a template that was previously saved, however, the absent hours do not account for when the person has not been to lunch yet. This is usually done as a manual update.

There are three main situations that I need my formula to account for:

1) Person that has been absent all day

2) Person that has been absent part of the day (after lunch)

3) Person htat has been absent only a few hours (before lunch)

Lunches are 30 minutes long

Whenever a person is absent or late, we put their time in two columns called ABS in and ABS out. It basically marks the start and end of their absent time.

ABS IN is when their schedule would have startedABS OUT is when they arrived if they were late, or their out time if they were absent all day.

Here is what my spreadsheet would kind of look like... I need to know how many absent hours there were to calculate the actual worked hours.

I cannot simply deduct abs out minus ABS in because then I am not factoring in the lunch times.

This is how my spreadsheet roughly looks like:

Agent

SCH TIME IN

Lunch

SCH TIME OUT

ABS TIME IN

ABS TIME OUT

Total Sch Hrs

ABS Hours

Actual Worked Hrs

Person absent all day

8:00

12:00

16:30

8:00

16:30

8.00

Arrived late (before lunch)

8:00

12:00

16:30

8:00

10:00

8.00

Arrived late (after lunch)

8:00

12:00

16:30

8:00

13:00

8.00

On Time

8:00

12:00

16:30

8.00

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Apr 11, 2014

I am using excel 2010 and I am trying to find a formula whats going to give me added break with a set time but anything over a set time doesn't. I want it over 10:58:00 and under 11:32:00. I've got the numbers and tried with a formula but all whats happening is that all the data is adding 30mins break to the end time.

The sheet is using live times and data so the start times vary as do the due time.

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Dec 15, 2013

I'm attempting to make a simple time sheet for a handful of employees. I'd like to enter the clock in time and clock out time for each day. The end cell should be the running total for the week. The tricky part for me is having the formula subtract an hour for each day that is over 5 hours.

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Aug 12, 2009

I am making a time sheet for work. It should be very simple but cant get it to work. I want time in, time out, lunch column, and Total. I don't want a lunch in and a lunch out though just a section where I can put my time in :30 minuets :45 or what ever. I also want it to work. on a 12 hour clock AM/PM .

Here are my column's

B2 Is Time In

C2 is Time out

D2 is Lunch time ( decimal ? )

E2 is the TOTAL with lunch deducted.

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Apr 15, 2014

I am trying to get the start time and finish time for breaks.

I have 4 columns Name, status, start, finish. In the name column there are multiple names, under status there 6 different status's. and under the time columns there are in and out times dependant on status. I am trying to us index match match. I have tried vlookup and hlookup as a nested function. I keep getting errors.

NameStatus MessageStart TimeFinish Time

Cameron WilliamsTech All & Billing12:31:4812:31:52

=index(starttime,match(name,namefield(match,"on lunch",starttime)))

[Code]......

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Oct 29, 2009

I am working with the following time sheet/card (attached) and it works great when the person goes to lunch, but when they skip lunch I cant get it to compute correctly. I set the formula back to original state because it was just getting more and more confusing. Additionally I tried to adjust it for working overtime (more than 8 hours in a day) and double time (more than 12 hours in a day and kept getting errors or incorrect results).

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Mar 20, 2007

i have a formula on my worksheet that tells me how many hours break i have between my finish time on say monday and my start time on tuesday, now..ive added another column but in this one i need it show either a 9 or 11. so if i have lets say 10.75 hours break or less between duty then i need the cell to show 9 however if i have 11 or more than 11 i need it to show 11. here is the code that i have at the moment

=IF(AND(ISBLANK(D10),ISBLANK(E10)),"",IF(24*(IF(E10>D11,D11+1-E10,D11-E10))=0,24,24*(IF(E10>D11,D11+1-E10,D11-E10))))

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Mar 3, 2009

I am trying to provide a tool for department leaders to monitor productivity for order processing in their departments. The variables I have are: Number of orders(variable), number of pickers (variable), start time(variable). Then, I know each order takes 1 picker 4 minutes to pick on average, and there are 45 minutes worth of breaks during the picking process. So after entering the variables I used =(((C3*4)/60)/D3) to come up with the time needed to process the orders. What I can't get to is how to add this number to the start time, factor in break minutes and get to the projected completion time. I have Excel 2003 at work. Clearly I need to take a class!

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May 8, 2008

I have a spreadsheet with agents schedules. What I would like to do is to break down the schedules to determine how many hours are worked between different times. This is what I have: C7:C11 is Sunday Start Times D7:D11 is Sunday's End times. The sheet does Sun-Sat. so Saturday ends at Q11. I want to find out how many agents work from 6am-10am, 10am-12pm, 12pm-2pm, 2pm-4pm, 4pm-6pm, 6pm-8pm, etc. I was originally trying to use a sumproduct but had some problems getting it to work. This is what I was trying: sumproduct(--(C33:C40>=(0,0,0)),--(C33:C40

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Jul 26, 2008

Is there a way to insert a line of code that, once all workbook open code has completed, will count for 5 seconds and then perform another piece of code?

example,

Once my workbook opens - i would like a message box to appear 5 seconds after.

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Jun 15, 2014

basically I am trying to make a time calculator for work, I want it to automatically add the hours up but then also minus break times and then give me a whole paid total hours worked that week.

CALCULATOR.xlsx

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Sep 14, 2007

if someone called me at 4:55pm and ended the call at 5:10pm, the whole call lasted 15 minutes. So, I want to show on excel that the call lasted 5 minutes in the 16th hour of the day (4:55pm) and 10 minutes in the 17th hour of the day (5:10pm), for a total of 15 minutes.

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Jun 11, 2014

I am having a little trouble with a spreadsheet I am creating, the formulas and cell formatting I should be using to enable this to work.

Here goes:

in cell E3 I have a time started (e.g 12:45 pm), In F3 i have time finished (e.g 2:30 pm)

So, what i'm wanting is the time taken in G3 and also, i have the amount of units that is entered manually in H3. I would like I3 to show the time taken per unit.

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Feb 20, 2009

I'm battling to come up with the formula to calculate time and a half and double time. My boss wants me to show the overtime worked AFTER 40 hours has been worked. I have attached a copy of my spreadsheet.

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Jun 23, 2009

I know the title is a bit vague, but I cant think how else to word it!

I have a sheet (attached) which works out hours worked, and if the amount is under a specified target, it counts how much time is owed. The problem occurs when someone works more hours than the specified target.

I guess I need an IF formula of some kind, to say if the figure is over the target, to put zero in the hours owed column.

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Oct 15, 2007

I have a timesheet where user updates start and end time for various tasks.

I have placed a time capture button in the excel sheet (which is simply a macro saying =now() function)

The user clicks it before starting and after finishing the task. The start and end times are captured in adjacent cells.

If the user starts the work, and goes on a lunch break say for 20 min, comes back finishes the task and captures end time, the time difference will not consider break time which is non productive.

How can I incorporate something like 'pause' option so that before he goes for lunch he can temporarily pause the time.

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Mar 20, 2014

Cell A4 will show the potential winner as a conditional format to highlight in greeen

Cells E4, E11, E18, E25 and E32 will show numericals scores

I want A4 as a conditional formatting to highlight only if E4 is lower than the other cells mentioned.

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Mar 18, 2014

I have a sheet named "Current" and in Colum A named "VRM" there are registration numbers.

I have another sheet named "Potential Flyers" again Column A is named "VRM"

I would like in Sheet named "Current" to highlight a Reg Number if it is also typed into Sheet named Potential Flyers.

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Nov 12, 2009

Firstly, i'd like cell G5 to show the amount of time worked i.e diff between E6 & F6. Secondly I'd like help with the formula for cells AF6 & AG6 which would require AB6-AC6 divided by the frames, every time I try it I get a messed up answer.

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Sep 9, 2009

=INDEX({"$5.00","$3.00","You Were Late"},MATCH(L17,{7:00am,7:05am,7:06am},1))

i have this formula in excel...this formula sanrv1f posted to help with another question (values changed) but i thought i would work with what i wanted but i get a (Value) error

so what im trying to do is base on the system time is if the person typed in

if they were early 6:45am to 7am they get Extra $5 on top of the $5 they get for being on time.

6:55am gets $5

7:00am they get $5.00 for being on time

if they type 7:01am to 7:05am they get $3.00

if they type 7:06 to 7:10am would return You Were Late

after 7:10am would return No Pay

so Ex

D4 *answers in E4 *

7am would get $5

7:03am am would get $3

7:07am would get You Were Late

7:11am Would get No Pay

if they were on time 5 times (ie 5days in a row) they would get a bonus of $20 i tried factoring this in could not do it :/

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Feb 21, 2010

basically I need an excel sheet to calculate the period of time between cells.

For instance, in A1 I write:

18-Feb-10

In A2 I write:

13:00

Unfortunately I cannot write 18-Feb-09 13:00 in just one cell because it doesn't work.

Now, in B1 I write 19-Feb-10

and in B2 I write 15:14

Now we know that 26 hours and 14 minutes have elapsed between these two times. So if I want this to automatically be calculated in B3, what do I do?

Also, how do I apply the formula to all cells in column 3 so all I have to type in is the date (in column 1) and the time (in column 2)?

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Mar 30, 2014

I'm having a DICKENS of a time on this one. To explain, I have 3 columns where time is entered: a 'Time of Call', 'Time of Arrival', and 'Response Time'. The 'Response Time' cell autcalculates by simply subtracting the 'Time of Arrival' form the 'Time of Call' and using the difference to show the response time. To make time entry into the 'Time of Call' and 'Time of Arrival' simplier for my co-workers, I formatted those cells as 00:00 so that anytime you enter a number it will convert it to a time format (i.e., if you enter in the numbers 745, it will show as 7:45 in the cell). Because of this, when the response time is configured, it does it in hundreds instead of time format. So, if you enter in 7:45 as your time of call and 8:15 as your time of arrival, it shows 70 minutes as a response time because it sees the 7:45 as a whole number...745. Therefore, 815-745 DOES equal 70, but...that's not what I'm looking for. I want it too configure this as time...not as whole numbers.

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Apr 2, 2014

I know how to calculate the duration elapsed between start and finish time. But how can I display the total time if for eg it's ends up being 300hrs?

I need the hours spent in the building per day and then the grand total per month.

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Jan 26, 2009

I'm trying to calculate the variance between planned date & time of arrival vs actual date & time of arrival.

I attach the workbook as am a bit useless at explaining myself....

What I've done is in H14 subtract the actual date of arrival (F14) from planned date of arrival (C14). This result is the only way I could think of dealing with crossing over midnight. As a result I14 should subtract the actual time of arrival (E14) from planned time of arrival (B14):

=SUM(E14-B14,H14)

This method works well when the arrival was later than expected but doesn't work if the arrival was sooner than expected.

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Mar 11, 2009

I've browsed the net searching for a solution to my problem and found one solution altough not entirely what i was after, but it was very close. It was provided on another forum, of which i'm not a member.

[url] ...

I have a TAT target of <= 2hours, however this is complicated by weekends, holidays and jobs received after working hours and on weekends. I've attached the file, which contains detailed information about my problem.

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Aug 17, 2013

I'm calculating the difference in time:

9:54-9:45 = 0:09

Now to convert this in minutes (in number format), I multiply this number with 1440:

0:09*1440 = 9

When I click the cell this number is actually 9.0000005, rather than exact 9. I need it to be exact 9 since I have to match this number from other excel sheet.

To sum up:

This is what I expect:

31.99999 should be changed to 32

10.000001 should be changed to 10.

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Jun 2, 2009

I am trying to track how long a macro takes to run from start to end.

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Aug 26, 2008

I managed to put together an array formula to calculate the last date that a rep made a sale. It checks two other tabs in the workbook to find the date, and if none is found, it leaves the cell empty.

{=IF(MAXA(IF('Daily Compliance'!A:A=B48,'Daily Compliance'!O:O),IF('Daily Compliance 11-07 to 4-08'!B:B=B48,'Daily Compliance 11-07 to 4-08'!A:A))=0,"",MAXA(IF('Daily Compliance'!A:A=B48,'Daily Compliance'!O:O),IF('Daily Compliance 11-07 to 4-08'!B:B=B48,'Daily Compliance 11-07 to 4-08'!A:A)))}

But it takes sometimes up to 4-5 minutes to make the calculations. Is there possibly a way to simplify it so that it calculates faster, with the same results?

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