Extracting Summary List Of Larger List Showing Only Items That Have Quantities?

Apr 11, 2014

It is a product list of office stationary with codes, descriptions and quantities. Using this spreadsheet we input into the quantity how many we want of the item, all well and simple you could call the list a stationary order form.

What I would like to be able to do with this Giant list is to have a function that would extract items off the list into a cleaner consolidated form. As in, if I wanted to order some of item A, C and F, I would like for the second table to just Show ACF without every letter in between or blank cells.

I know a simple method would be to have an IF formula to return the information to a new sheet that I could simply remove blank cell rows (unordered items) and ready for print each time. But I would love to know if there is a better way this could be achieved.

I have basic/intermediate knowledge of excel and can setup the data if need be in order for the function to work, but I can't seem to find the correct function for this project.

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Individually List Grouped Items / Quantities

Jan 15, 2010

I have a list of items and quantities I need of each, such as

cat 3
dog 2
mouse 1
horse 4
snake 2
leopard 4

I'm thinking that it would be a macro that would be way to go for this project.

I want to run a macro that will make the list above the following
cat 1
cat 1
cat 1
dog 1
dog 1
mouse 1
horse 1
horse 1
horse 1
horse 1
snake 1
snake 1
leopard 1
leopard 1
leopard 1
leopard 1

So what happened was that 6 lines of information was transformed into 16 lines of information. My purpose is that I will then will exploring various combination of these items, and thus I think that splitting them up like this will make them more manageable to work with. Since the original list values will change I will not always know how many lines to set aside for the individual breakdown.

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Mar 5, 2008

I have a sheet with a top to bottom date/chronological list of Horse races arranged so;

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01/03/2008 12:30:00 1m stks Mad Robber
01/03/2008 12:30:00 1m stks Don't Run
01/03/2008 12:30:00 1m stks Laughing boy

Then next race

i'm looking for a Macro that will add up the number of horses in each race and enter the number for a given race in Column 3 for each horse in that race. So the example above would become;

01/03/2008 12:30:00 1m stks 3 Mad Robber
01/03/2008 12:30:00 1m stks 3 Don't Run
01/03/2008 12:30:00 1m stks 3 Laughing boy

Then next race down the list;

01/03/2008 12:40:00 2m gtd 1 Walk fast


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Mar 27, 2014

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Joe 50
Jim 12
Joe 10
Rob 25
Jim 8
Rob 99

When searching for "Joe", the function would return 10. When searching for "Jim" the function would return 8. For "Rob", it would return "25".

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I've created a Excel spreadsheet. In the Spreadsheet I've got one worksheet which has columns and list of codes.

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Sep 13, 2013

It's a quarterly schedule for utility meter readers, divided up into days across the top, and routes/areas down the side.
There's a space with each route for the employee ID to go, depending on who's doing it.

Down the bottom of the sheet, there's a few empty lines for all the available employees who haven't been allocated to a route.

On the second sheet labelled EMP LIST, is all the employee IDs. It's also got the areas they work- it's for something I want to implement later.

I can put all the employees into a single column list, then use basic DV to give a dropdown menu by each route, to assign an employee to it. This is pretty straight forward. I've also been playing with this in combination with a countif, so that employees already assigned do not appear in the list.

This is about as far as I've managed to get with it.

I need to get the employees who aren't assigned to anything to appear in a list below the routes. I'm fairly sure this is just another countif, but I'm not 100% on the exact formulas.

I also need the list in the dropdown menu to reset for each day of the quarter, i.e. if I assign an employee to a route on the 30th day of the quarter, their ID will disappear from the list for any other route for that day, but will still be there for the other days of the quarter.

So far the only way I've managed to do this is by duplicating the employee list for every day of the quarter, which is going to get very cluttered, and also makes staffing changes difficult. I'm hoping there's an easier way to do this using one data set.

I've added an example of the sheet. It's one week and it's only got about 1/3 of the routes we would actually have on any given day.


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I Attached a sheet for what i'm asking about ,, i sent it before but the sheet showing it more clearly

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for example wb1

style quantity
or12 5
or34 2
or45 4


wb3 same style numbers but maybe not in the same column or row, wbs are keep adding as orders are placed.

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style quantity
or12 6
or34 5
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I need to keep that record of the overall schedule of changes but I also want to extract each of the cost centre categories into a sub table on the sheet to give a schedule of changes against each category.

I have almost achieved what I want but one method leaves blanks in the sub table which I want to avoid and the other method I used to remove the blank lines but needs the first method sheet calculated before it then goes to work and seems rather cumbersome and I suspect there is a much easier method. (I also want it to be compatible with excel 2003 so it can be used across several platforms.)

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When I go in the VBA environment (Alt+F11), I see my sub in the workbook [Name].xla.xls...

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I am using excel to create an equipment list for a job. The equipment broken down into several categories spread over 8 work sheets in the same workbook. Each worksheet has a quantity column in A and Equipment Item in Column B. Each job doesn’t require all the equipment at one time so as I need a piece of equipment for the job I am working on I place a quantity (column A) next to the Equipment Item (B).

My Problem is that I want to create a Final equipment list in a new work sheet and I am finding it hard to create a formula which will look at each of the 8 worksheets and when it finds a number not a blank in the quantity column A to the carry both the Quantity A and Equipment Item B data into the Final equipment list worksheet. Once it has done this carry on scanning through the worksheet to find the next item thus compiling the final list.

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Sample Data:

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