Prevent PivotTable Refresh Showing New Data
Feb 18, 2009
I have about 10 pivot tables that only have one Pivot Field Item Selected (i.e., Jane Smith) with dates as column fields and a sum for data items. Everytime I refresh the pivot tables and there is a new person in the data tab (which is the data the pivot table is referenced to), the new name populates in the pivot table. I am sure I could include all of the names in one pivot table, but there is a long explanation why I only keep one name per pivot table in this particular workbook.
Attached is an example. As you can see, when you refresh the pivot table, the new name (Jason Smith) which I added to the data tab, will be included in the pivot table.
I am trying to figure out if there is way either with VBA or without VBA to prevent all of the pivot tables in the workbook to not select any new Pivot Field Items when I refresh the pivot tables.
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May 29, 2008
I am working pivot tables off of one large excel spreadsheet for my data. I have multiple pivot tables on each of 5 worksheets. The problem is this. Every other week I am sent an updated spreadsheet with the same column names each week which I then copy and paste it into the spreadsheet of the last one. When I refresh the pivot tables, I end up with duplicate field sets. For example, on column in the original data sheet is gender. On the first sheet I went through and renamed the "M"'s and "F"s to be "Male" and "Female" so that it is better looking when printed. Now when i get the new information and copy and paste it to rplace the old, and refresh the pivot tables, I end up with "Male" "Female" AND "M" "F". Now the "Male" and "Female" fields are empty and the "M" and "F" fields have the information. Is this a result of me renaming the fields?
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Jan 10, 2008
I am trying to run a macro inside a Worksheet_Change event.
Private Sub Worksheet_Change(ByVal Target As Excel. Range)
If Not Application.Intersect(Target, Range("Mon_Data")) Is Nothing Then
If Target.Value > 0 Then
Sub Refresh_PivotTables()
'
' Refresh_PivotTables Macro
' Macro recorded 10/1/2008 by JackChappers
'
as you can see, i put the macro within the worksheet_Change event so that, when data is changed on another sheet (target.Value >0), the Macro is run (the macro, by the way, refreshes some Pivot Tables).
The refresh Refresh_PivotTables Macro works on it's own, but when i use it like this, i get the message:
"Compile error:
Ambiguous name detected: Worksheet_Change"
If it makes any difference, i also have another Worksheet_Change event above performing another action. I think that may be the problem, if it is, how do i run them both without the error?
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Jun 28, 2008
When I use a macro to refresh all pivot tables, I get a whole bunch of messages popping up, asking me if I want to overwrite the existing cells. Is there a way that I can say no to all of these messages automatically?
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Mar 1, 2007
My macro is called from a command button on a userform. The userform contains 3 command buttons, a label, and an image box with no attached image. When a command button is pressed, the code sets the background colour of the image box to red and changes the label caption to "Processing..". Then screenupdating is set to false, the code runs, screenupdating is set to true, the image turns green and the label says "Ready!".
The problem is that the userform does not refresh to show the changes until the code is finished running, as though the screen does not update the userform before the "screenupdating" is turned off. Can anyone tell me how to ensure that the forms are displayed correctly before the screenupdating is disabled?
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Aug 10, 2007
I have a large spreadsheet with several links to external data via DDE. With help of kind Ozgrid volunteers, I've managed to update the data link each second. However, every time the data is updated, the linked data displays #N/A for a split second. This is enough to cause hundreds of cells and formulas to display #N/A for a split second. Since this occurs once every second, the screen has become almost unreadable.
I have tried
Application. ScreenUpdating = False
without any success. I also tried disabling Excel Error Checking via Tools > Options > Error Checking.
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Oct 25, 2007
Is there anyway to turn off hyperlink. Everytime I put in an @ symbol in the cell and hit enter, it changes it to a hyperlink and changes the font and size. Is there anyway to turn this off or prevent this without having to click on the cell everytime and choose, remove hyperlink.
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Jan 4, 2007
I did a search 'cos I assumed this was so trivial it had to be out there, but couldn't find anything.
Have a row where one cell contains
= SUM(D3:D5)
How on earth do I specify the formatting so that if none of D3 to D5 contain any data, then the summed cell should show blank rather than (as it does) 0,00 ??
(FYI - am creating the SUM Formula via a VBA macro if that is relevant)
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Jan 18, 2008
I Spoke too soon here, I am getting value errors, how to do it with conditional formating. I tried if cell value is =to #DIV/0! then white (dosent work). Richard this dosent seem to work mate =IF(SUM(F6:V6),"",AL6/SUM(F6:V6))
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Mar 20, 2009
When I am saving my spreadsheet as a text file, I have 1 column with formulas that I would like to not show up in my text file. I have tried hiding the column, and have Googled for awhile now.
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Feb 14, 2013
I want to establish a link from my worksheets. Using the conventional link method I was able to link the values from my first worksheet to the second worksheet. My problem is when I delete a particular row. The reference of the second worksheet will have an error #REF! since I deleted those cells. Is there any way that I can link my two worksheets without any error that even if I deleted a particular cell/row the reference is still intact?
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Aug 3, 2007
The code I'm using that results in the following error message: "Run-Time Error '1004':
The pivotTable field name is not valid. To create a pivottable report, you must use data that is organized as a list with labeled columns. If you are changing the name of a pivottable field, you must type a new name for the field." Here's the code, I've seperated it into each sub hoping that will make it easier to read:
Option Explicit
Sub main_prog()
Call td_metrics_import
Call pt_td_metrics("Pivot_Page1", "PivotTable1", "PivotTable2")
Call pt_td_metrics("Pivot_Page2", "PivotTable3", "PivotTable4")
Call create_graph
End Sub...............
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Jul 27, 2006
i have an excel spreadsheet with 27 or so workeets. it contains sales figures in it.
I want to be able to link mutiple cells of this workbook to another workbook so that it retreives that data, So that when I hit the refresh (!) button it will automatically put the data in. I will recieve new sales figures (new files) on a monthly basis so i want it to be able to update the figures to the new figures.
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Mar 29, 2007
I try to extract datas from a pivottable (so one data source) which could change.
The items of one field are changing (given by the user through Inputbox): "batch"
The items of the second field ("type plate") are at each time visible (the macro make them visible to have the complete information concerning the "batch")
So I want to extract values and labels from one particular pivottable (the one I display), selecting several batches. But the problem is that some of the items have no value, so disapear fron the table) even if they are visible. As I extract the value on each item (see code below) I get an error message saying "runtime error 1004 application-defined" when the macro read "valeur".
Dim pt1 As PivotTable
Dim pf As PivotField
Dim pi As PivotItem
Dim pj As PivotItem
Dim i As Double
Dim valeur As String
I tried to go through this problem using "on error goto solution" but it works only one time, and after same error message
How coud I avoid to calculate "valeur" with the Items (pi) not displayed ?
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May 8, 2014
I am connecting Excel to a database and there is a field called Data Created which is timestamp. Data comes out nicely in a Pivot Table
1. I would like to be able to group by month but the grouping fiction is grayed out
2. How can we convert the timestamp to only date format. I am able to select only Date for that column but it seems that it keeps the time, even though it only shows the date in the pivot table the bar above shows date and time.
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Jun 2, 2008
I'm trying to change the source data of an existing PivotTable so that it is linked to a raw data source in another workbook. The workbook it pulls the data from changes every month so I made this flexible code that is meant to pull the raw data every month:
Sub ImportNewSource()
Dim Filt As String
Dim FilterIndex As Integer
Dim Title As String
Dim FilePath As Variant
Dim ThisPivot As PivotTable
Dim FileName As String
Dim ShtNum As Integer
Dim LastRow As Long
The PivotTable field name is not valid. To create a PivotTable report, you must use data that is organized as a list with labeled columns. If you are changing the name of a PivotTable field, you must type a new name for the field.
When I do it manually, it works just fine. There aren't any changes to the PivotTable field or anything like that so I'm stumped. I've tested the range that has the source data and its selecting the proper range and when I do it manually it works fine.
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Jun 18, 2008
I have a worksheet of data collected from on online list of names and addresses all in one column. I'd like to pivot the data so I can sort it, etc. Unfortunately, the entries are not the same length (meaning some have five rows some have six or seven, etc. I have created an only file so everyone can see the issue.
a href=[url]
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Dec 24, 2012
Can I create a PivotTable with two columns of data for the same Column header?
I have created a PivotTable in Excel 2003 with months for rows and cities for columns. I would like to have TWO columns of data for each city. The two data columns are: Average House Selling Price, and Number of Houses Sold. When I put both of these data fields into the PivotTable Wizard, they are listed below each other so that each Month occupies two rows, but each city occupies one column. I want the two data fields beside each other so that each month only occupies one row, but there are two data columns for each City.
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Jan 4, 2008
I have a query with ODBC connection to a SQL database. This query's parameter is linked to a cell. The resultant data is the source for a pivot table. I want to refresh the pivot table, when the query is run. I've tried using the cell that triggers the query....but the problem is that the query takes about 10 seconds to run. By the time the query returns new data....the pivot has already refreshed. I need it to refresh AFTER the query is complete.
I tried adding a cell that sums up the data from the query...thinking when THAT changes (due to updated data), to trigger the pivot refresh. Problem is that I don't know the trigger for when the sum cell changes (ie....formula change, not typed in.)
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Jun 18, 2014
vba in excel 2013 pivot table that updates from an online CRM rows are a to h and it can be any number of rows. What I am trying to do is track progress. In column f values indicate probability for success 10 25 45 90, which can go up or down. The pivot table is refreshed to get the latest values from CRM. the update is handled by a connection to the crm not in the vba.
So far I been researching methods to conditionally format values that went up, down or remained the same since the last refresh with up down and across arrows. I have managed to piece together what I think should work but alas it is not. So I have come to you internet.
My code first clears any formatting and goes down the column avoiding null or empty cells, comparing the values in column f to values in column j.
I have 3 conditions greater than, less than or equal to, and would like add an icon for each based on the result of the comparison.
Finally when it finishes the column the code copies the current values in the pivot table column f to column j outside the pivot table which i hope to be able to hide once the cf works. The code is below
[Code] .....
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Sep 26, 2013
I have a workbook with many worksheets and I want to enable (or disable) it to "Refresh every n minutes" for ALL worksheets, as at the moment it seems I can only specify this option per worksheet rather than the whole workbook?
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May 11, 2006
I have an excel file with a link to an access database. when you open the excel file it prompts to refresh the data enable/disable. I select enable and the excel file is saved as a different file and the query reference in the new saved file is deleted (static version)
I have managed to write code to remove the database link from the new saved as file but what I still havent figured out is that the source excel file is refreshed automaticly when the script is running. I have set the database properties on automatic refresh on open which works if I activate manualy the file but with script down below, it does not refresh the data automaticly. What is the VB code to refresh the data in the source XLS file??
Sub main()
Dim prompt As Long
prompt = 200503
Dim objExcelApp As Object
Set objExcelApp = CreateObject("Excel.Application")
objExcelApp.displayalerts = False
objExcelApp.Workbooks.Open "c: emp est.xls" 'this file has the connection with the access database.
objExcelApp.Visible = True....................
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Sep 27, 2006
This may be something very simple, but i have a table which collects varying data from different worksheets to finally calculate a Work in Progress result. Each line on the table consists of the same formula, and certain columns are used to changes %s which change the result.
When the data is changed, the formulas work through and update the new values with no problem until the last couple of columns. With these i am finding I have to copy and paste the formula back into the same place to refresh the data. The formula for those cells which causes the problem are:
Column X:
=IF(AE87="TRUE",(IF(G87>100,100,105)),(IF(AE87="Y",F87,(VLOOKUP(G87, lookup,2,FALSE)))))
Column Y;
=+W88*X88/100
Column Z;
=+U89-H89+Y89
Column AA and AB and AC:
No formulas
Column AD:
=AND(W87<0,X87>70)
Column AE:
=TEXT(AD87,1)
I have checked in the options and the calculation is set to automatic which I presume can cause these problems.
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Mar 26, 2014
Creating a working userform that takes data input from the user and puts it onto a spread sheet.
That data is then used to calculate a result (via the spreadsheet), and I want that result to show on the userform when the data is submitted (if that makes sense?)
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May 3, 2013
I currently have a spreadsheet that has data connections to a file on a shared drive. On opening the file I have it update the data connections so that the data needed is always correct. The file I use is to be distributed out to work colleagues to use and on testing it works really well apart from if you have the file open and somebody tried to open the original file where the data is pulled from for the connection. It says it currently in use by 'another user'.
Is there any code to add to workbook_open that will close/disable the data connection links once the data has been updated? The code I currently have is this:
VB:
Private Sub Workbook_Open()
ActiveWorkbook.RefreshAll
Application.Wait Now + TimeValue("00:00:02")
Userform1.Show
End If
End Sub
What this basically does is gives it time to refresh the data connections and show a progress userform. The only thing is the connections stay live and I don't want that as the connection file is then locked. I'm hoping its something simple like ActiveWorkbook.CloseDataConnection added in after the userform has been shown (or something along them lines ). Also the data connections would have to be able to reconnect on open so that they can refresh again.
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Aug 28, 2013
I'm using Excel 2010 to link a table to a XML file on my server. I'd like to distribute the Excel file to a group of people and have it updated every time the XML file is updated on the server.
In Excel, I'm pulling the data using "Data", "From Web" and then I type in the path of the XML file.
Excel then builds a table with all the data but if the XML file is updated on the server, the data remains static, even if I click "Refresh" or "Refresh XML data" on the table.
It should be able to download new data including new columns to the table, if any.
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Sep 12, 2013
I have a report that uses external data to feed a Pivot Table.
I noticed that the data source had been turned off automatically by Excel and turned it on and added the file location to the trust centre.
I also set the data to refresh when the workbook is opened.
I saved the file and then tried to refresh the data which caused Excel to crash. Of course now I can't open the file either because when it attempts to refresh itself on opening that causes Excel to crash as well.
Addendum: I have removed the Trusted Location which has caused Excel to disable the connection again. This has solved the crash on opening but I still can't refresh the data.
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Mar 12, 2014
So I have a column, say column A, that I have a auto filter assigned. I would like it to auto-refresh the filter every time I add in data at the end.
I found this macro, but it only works for changes made within the filter, not if I add in data at the end. [URL]
Private Sub Worksheet_Calculate()
If Me.FilterMode = True Then
With Application
.EnableEvents = False
[Code].....
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Feb 20, 2012
I have a userform that collects data from a worksheet, if I press back on the userform to take me back to the sheet and then change the data, when I fire up the userform it doesn't update with the new data?
I've put DoActions in UserForm_Initialize tried userform1.repaint and nothing works..
To get from sheet to userform there is a button that valdates the data before showing userform1 so it should always run the UserForm_Initialize at a guess?
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Sep 25, 2012
I have a spreadsheet that has about 40 pivot tables that use label filters for filtering HH:MM and "greater than" selection. When I do a refresh, I have to go back and reset the label filters. Is there any way to not have to re-do every label filter after refresh? I have looked at all the settings and didn't see anything in there that looked like it would work. Maybe VBA?
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