Automatically Calculating Shift Start Times

Sep 20, 2013

I'm currently working on a rota for which I would like the worksheet to automatically tell me how many staff members I have beginning their shift before 9am and those finishing after 7pm. I currently have this working via a very crude set of IF statements for each staff member for each day of the week, returning 1 if true and 0 if false. Then I have a sum statement at the bottom of each day. Is there a much tidier and simpler way for me to calculate this?

I've attached the worksheet. A quick note is in Q52.

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Conditional Formatting (start And End Times Of The Shift To Turn Black Or Red)

Oct 13, 2009

I want the start and end times of the shift to turn black or red depending on whether the adjacent cell says "off" of "Hol" respectively. I have this working except for when I actually enter smething into these cell ie a shift, the cell turns black.

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Feb 22, 2010

I have a number of processes that I would like to calculate the finish times of.

For example, Process A may take 18 hours to complete, Process B may take 28 hours to complete and Process C may take 125 hours to complete etc

However these processes only run during certain times, i.e. 9am to 5pm.

Ideally I would like to setup a spreadsheet that when given the start time and process time calculates the (date and) time the process will finish.

I can get it to work on a 24 hour day but I've been tearing my hair out trying to take out the none-working part of the day (the 5pm to 9am).

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Feb 12, 2014

I am trying to come up with a formula that calculates total time someone has worked in a day. The scenario is an individual will work at a home and start working with an individual. Their start/end times look like this in a pivot:

Min Start Max Start Min End Max End
Location A+Counselor A 8:56 AM4:01 PM 1:11 PM 7:00 PM
Location A+Counselor B 12:00 AM 8:00 PM 6:00 AM 11:59 PM
Location B:Counselor C 7:00 AM 12:00 PM 2:00 PM 4:00 PM
Location C+Counselor D 8:00 AM 8:00 AM 4:00 PM 4:00 PM

Some people work split shifts while others work a straight shift. The formula I created was this:

=IF(OR(B9=C9,E9=D9,D9=C9),E9-B9,IF(D9>C9,((E9-D9)+(C9-B9)),IF(C9>D9,((D9-B9)+E9-C9),"New Formula Needed")))*24

(I use a pivot table to show max min for start and end times)

This works great except for the individuals that have multiple punches during the same time frame. The one scenario I am having trouble solving for is when someone punches in more than once during their shift displaying. This occurs when a counselor starts a shift working with one person but then adds another person mid shift. An example of this could be:

Location A+Counselor E Min Start Max Start Min End Max End
Consumer 1 1:00 PM 1:00 PM 8:30 PM 8:30 PM Total Time: 7.5
Consumer 2 12:00 PM 12:00 PM 2:35 PM 2:35 Pm Total Time: 2.6

Pivot says that they worked a total of 10.1 because it is grabbing the max and mins and calculating. The actual total time worked is 8.5 hours in reality.

The raw data comes in like so:

Location Counselor Consumer Start Time End Time
A A A 1:00 PM 8:30 PM
A A B 12:00 PM 2:35 PM
A A C 12:00 PM 5:00 PM

Is this solvable with a formula?

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Start Shift And An End Shift

Nov 18, 2009

I have a Start Shift and an End Shift time,

Start Shift = 2009/11/10 09:27:06 (GMT-6:0)
End Shift Time= 2009/11/10 15:13:03 (GMT-6:0)
eg. Total Time = 5.3 hrs

I would like to take if from this format, and calculate the total time difference. Sometimes the GMT codes may be -5:0 if that means anything. For the cell "Total Time" I only need it to have a decimal format.

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Mar 7, 2009

I need a formula in excel to convert start times and end times and minus out lunch time taken and then give total hours worked. For instance,

Column D Column E Column F Column G
Start End Lunch Total Hours Worked
10:01AM 7:08PM 1:01 (formula to convert hours worked)

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Jan 3, 2010

I need a bit of a help here. What I'm looking for is basically a formula to calculate shift loading differences. For ex.: Total hrs worked 86. As a part timer, my ordinary hrs are 76. Whatever is over 76 comes as double time ("F").

A B C D E F
87 76 42.5 15 8 11

Thats how it looks initially. "F" is the double time hrs paid (the difference between Ordinary hrs and total hrs worked). Which means that I need a formula to automatically calculate my 20% ("C"), 50% ("D") and 100% ("E") loadings. Correct would be like this: A=87, B=76, C=42.5, D12 and E=0. So, basically this 11 hrs straight double time has to come off the 100% ("E") first and then move on to 50% ("D") and 20% ("C") if necessary. So, need a formula to fields C, D and E.

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Calculating Hours Worked For 3rd Shift

Nov 27, 2012

Weekly Timesheet.xlsx

This spreadsheet calculates hours worked great for first and second shift but when you enter times for third shift it goes all whacky with the outcome.

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Jan 15, 2009

I'm trying to calculate the hours worked for both my day shift and my night shift.
Day shift (thanks to search ) I have managed to figure out and worked quite well.
=ROUND((E7-D7)*96,0)/4
It totals adds up the time and converts it into a decimal of hours worked.

For example Joes starts at 1100 and finishes at 1330 it returns a total of 2.5 hours worked.

However I strike a problem with nightshift.
They start in the late afternnon and work thoguh into the am.
I have used the same formula but it doesn't seem to work:
=ROUND((K7-L7)*96,0)/4

I assume because once the clock strikes 12 it's a new day and it can't work out the maths.

Lets use the example form about but make it pm.
Joe starts at 2300 and finishes at 0130 it should give me a total of 2.5 hours instead it gives me 21.5 hours

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Operational Model - Shift Start Time Plus Amount Of Hours Worked In One Cell.

Feb 19, 2009

Is it possible that a cell contains both numeric and alphanumeric data and to do calculations on that?
For example: if a cell conatain the value "10a" or "8.5b" etc. Would it be possible to have a column that gives me the hours worked (the numeric value in the cell) and a line that gives me the amount of people that are working on shift "a" (the alphanumeric value in the cell).

Is this at all possible? Or does that require VBA/Macros and stuff (in which case this is posted in the wrong part of the forum )

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Calculating Day And Night Shift Hours From Date / Time

Dec 22, 2009

I want to find the hours worked in day shift and night shift. Day shift is from 06:30 to 18:30 and night shift is from 18:30 to 06:30. Listed below is an example of my date/times.

Note that the night shift carries over to the next day.

Start/Finish
21/12/09 07:00 to21/12/09 11:09
21/12/09 07:46 to21/12/09 14:41
21/12/09 12:13 to21/12/09 22:08
21/12/09 16:40 to21/12/09 18:05
21/12/09 19:40 to22/12/09 02:34
21/12/09 23:20 to22/12/09 04:39
22/12/09 02:06 to22/12/09 06:15

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Nov 19, 2012

I am trying to calculate over time based on shift time.

For example: Regular shifts are between 7:00 AM to 3:00 PM (Monday thru Friday). Anything between those hours and on those days should be considered REGULAR TIME. Anything between 12:00 AM to 6:59 AM or between 3:01 PM to 11:59 PM should be calculated as OVERTIME.

Anything on Saturday or Sunday should be calculated as OVERTIME as well.

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Jul 8, 2014

I have a data which has a start time, end time, Stay Time(End-Start) and # of subjects. I am trying to create a graph, line, bar or histogram which shows how many subjects were there at a specific time. So the horizontal axis would have time from 00:00 to 24:00 and vertical axis would have the total # of subjects or the %.

Start End Subject Stay
01:00 02:00 1 01:00
01:00 01:45 1 00:45
02:00 21:00 1 19:00
03:10 14:10 1 11:00

The data set is huge(27000 rows) and I am using excel to create a graph.

I have tried using line plots and bar charts(stacked) but couldn't. I am not sure if there is an easier way to do it .

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Oct 7, 2006

id like a formula that enter "1" into a field if i start after 00:00 and before 03:59 am

so in d4 is my start time and M4 is where i want the formula to go

i tried this formula but did not work

=if(d4>="00:00",<"04:00",1,0)

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Dec 20, 2006

Trying to get times worked in hours and mins, from a given start time to a given finished time.

I would like H18 to read 14
and H19 to read 13.5 and so on,
H23 and H24 are full 24 hour coverage,
but i get a 0, when using 08:00 - 08:00

as we only deal with a full or half hours, the figures should read whole numbers or half number as in th example above.

Also would like to total all hours worked in H28 to 117 as opposed to the figure given in the attached file.

DAY / DATESTARTENDHOURS
MON22-May200618:008:00 AM14:00
TUE23-May200617:006:30 AM13:30
WED24-May200617:307:30 AM14:00
THU25-May200618:007:30 AM13:30
FRI26-May200618:008:00 AM14:00
SAT27-May20068:008:00 AM0:00
SUN28-May20068:008:00 AM0:00

TOTAL2.875

Couldnt upload the file as it was 75kbs, a

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How do you subtract start/end - dates/times in vba?

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I need Col D-Col B (end date-start date) and Col E - Col C (end time - start time)

Would doing the calculation on the userform be the best way, or trying to do the calculation with the ws code?

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Oct 1, 2009

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=(IF(AND(S3<=$AG$97,S3>=$AG$73),(($AG$97-S3))*24,0))

S3 is the start time

AG97 is 6:00 am

AG73 is 12:00 am

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I am attempting to create a datasheet to track the actual time an agent takes a break or lunch. Here is an example of the data that I am using.

name Date Lunch Sch Brk1 Sch Brk 2 Actual Time
BrandonHolt8/19/201411:10 8:30 1:20 8:24:20 Break
BrandonHolt8/19/201411:10 8:30 1:20 11:42:34 Break
BrandonHolt8/19/201411:10 8:30 1:20 12:57:46 Lunch

Because I have two break times, possibility of more depending on the agent, how do i create a formula that will look at this data, take the schedule time for say break one and only apply that against the time that is more in line with the closest actual time?

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Name Start time End Time 06:00 - 18:00 18:00 - 22:00 22:00 - 06:00

John 17:00 23:00 1:00 4:00 1:00

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I have used MIN and MAX to find the earliest and latest start times, and then a subtraction to find the difference.

This works brilliantly until my employees who start around midnight.

If they have started before and after midnight, it takes midnight as the earliest time and 23:00 as the latest, giving a difference of 23 hours instead of 1 hour.

i.e.

Start Times
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Range of Movement
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I've tried, =$B$9+($C$4>$B$9)-$C$4 but this does not work when the MIN reads 00:00.

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I have been using this statement

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The case is i have more than one event at the same video and i need to confirm that no event was taken unless it is between start and end.

Here are some samples:

Start dtime End Dtime Event Dtime
16/09/2013 22:13:34 16/09/2013 22:14:18 16/09/2013 22:13:38
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It's been several years sine I had to look at calculating amount of time worked.
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Formula: ...

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I had an excellent response last time I posted here, this time I知 stuck again with a new formula. I知 trying to calculated amounts between different times, but keep tying my self in knots with complicated IF formulas.

Is there an easier way to work out hours worked between 2 times, but too complicated things further I need three separate amounts so I知 guessing I値l need three separate formulas

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An example could be, 05:00 20:00 should be 1,13,1

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I am trying to calculate the difference between a scheduled start time and an actual start time. If the actual start time is greater than the scheduled start time a negative time (hh:mm:ss) should be returned. instead the cell is populated with #############....

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